HAYDEN SCHOOL DISTRICT NO. RE-1
BOARD OF EDUCATION
MINUTES
February 18, 2015
President Hoza called the meeting to order at 6:05 p.m. in the Board Meeting Room. Roll call was taken and the following
Board members were present: Frentress, Fulton, Hoza and Nereson. Fralick was absent and excused. Administrative
members present were Linsacum, Parrott, Sweetser, and Vader.
The group recited the Pledge of Allegiance.
APPROVAL OF AGENDA
On a motion by Nereson, seconded by Frentress, it was resolved to approve the agenda as amended.
Add Action Item: Approve the Resolution Appointing a Trustee to a Five Year Term to the West Routt Library District
Board of Trustees and to the Hayden Public Library Board of Trustees.
ROLL CALL: Frentress aye, Fulton aye, Hoza aye, Nereson aye
Motion carried 4 to 0.
APPROVAL OF MINUTES
January 21, 2015 ~ Work Session
January 21, 2015 ~ Regular Meeting
February 2, 2015 ~ Special Meeting
On a motion by Nereson, seconded by Frentress, it was resolved to approve the minutes as presented.
ROLL CALL: Frentress aye, Fulton aye, Hoza aye, Nereson aye
Motion carried 4 to 0.
APPROVAL OF BILLS
On a motion by Fulton, seconded by Nereson, it was resolved to approve the list of warrants dated February 18, 2015 as
presented.
ROLL CALL: Frentress aye, Fulton aye, Hoza aye, Nereson aye
Motion carried 4 to 0.
REQUESTS TO ADDRESS THE BOARD
Student Council ~ There was none.
Teacher Input ~ There was none.
Public Input ~ There was none.
BOARD REQUESTED REPORTS
IT Director Update ~ Ms. Vader introduced Mr. Shane Antyr, district IT director, to the board. Mr. Antyr explained to the
board that the good news was that our internet speed has been increased to 36Mbps. He further explained that we started
off the year with only 12Mbps. Mr. Antyr doesn’t feel that the 36Mbps is quite enough. He commented that we will be
able to get through the remainder of the school year and the testing using the 36Mbps. He stated that the district has
approximately 500 users, so we would need 50Mbps to operate effectively. Mr. Antyr said he is confident that the 50Mbps
would be enough for testing as well as classroom use. Mr. Antyr also explained to the board that he has met with staff
members and given them different analogies and emphasized how and what they do on the internet impacts others. Mr.
Antyr said we are currently working with a company out of Steamboat, due to the issues with Cedar Networks. He stated
that the project would cost approximately $20,000 that we hadn’t budgeted for since prior conversations with Cedar
Networks indicated that they would take care of the installation for free. Mr. Antyr informed the board that we are currently
working with Venture Technologies. Mr. Tim Miles, IT director for the Steamboat Springs School District, also
recommended Venture Technologies. Mr. Antyr explained how Venture Technologies would actually be better and more
fail proof. Additional details and information were shared. Mr. Antyr also noted that most of the interior infrastructure is
already in place since we were preparing for it last year. Mr. Antyr stated that we are going to the Education Fund Board to
help with the expense of the upgrade. Mr. Antyr shared more details on the poles and how the lines are set up. Mr. Hoza
asked for clarification on the infrastructure between Steamboat, Hayden, and Craig. Discussion ensued. Mr. Antyr stated
that we are requesting $180,000 from the Education Fund Board and is hoping to get some E-rate funding as well. Mr.
Antyr said he is proposing that we put a wireless access point in each classroom. He noted that he is also looking at getting
one to one laptop computers for all of the students. He explained that it would be a lease program that we could lease the
laptops for three years and then return them for new ones. He also noted that with the new infrastructure we would be able
to handle the additional laptops. Mr. Hoza asked if we’ve gotten pretty good feedback from the Education Fund Board
regarding our requests. Mr. Antyr said it seems so and he’s been in the process of answering some questions they had. Mr.
Antyr shared information regarding the upcoming EFB meetings and the timelines for funding. He also shared information
regarding some of the research he’s done regarding the funding distribution between the districts. Mr. Hoza asked how the
transition to the upgrade to the 36Mbps went. Mr. Antyr shared details of the upgrade. Ms. Vader asked Mr. Antyr to
inform the board on some of the changes and projects he’s been working on. Mr. Antyr stated that he has done a lot of
work on the internet, created a new district website, migrated from the K12USA email to Gmail, Google Documents, and
Google Classroom. He explained that with the upgrade to Google Drive we get unlimited storage for free and for each
individual. Further details were shared. Mr. Antyr went on to inform the board that he has replaced the firewall with
leftover EFB funds since it was still within the domain of the gift from the EFB. He has also implemented a work order
system and started a district Facebook Page. Mr. Antyr commented that his philosophy is to do a lot work up front and then
reap the benefits in years to come. Mr. Hoza asked for background information on Mr. Antyr’s experience. Mr. Antyr
shared information on his past experience. Mr. Hoza asked if Mr. Antyr felt like he could manage everything that’s going
on with technology in the district. Mr. Antyr said he did, however, the biggest challenge is having everyone understand
what the plan is and how he wants to accomplish it. The board thanked Mr. Antyr for coming.
PRINCIPALS’ REPORTS
Mrs. Sweetser, elementary principal, informed the board that we are continuing to work on the process of locking the doors
during the school day and a notice has been sent out to parents that it will be happening soon. Mrs. Sweetser said she is
currently working on mid-year reviews for teachers. She also noted that Parent/Teacher Conferences went very well and
the elementary had excellent attendance. A Mindful Life Training was brought in by the Craig Scheckman Foundation. It
was great training and showed ways to refocus and prepare children to learn. The University of Colorado Laboratory for
Atmospheric and Space Physics held a science presentation for 4th and 5th graders on January 27th. Mrs. Sweetser said the
presentation was also held that evening with about 50 parents in attendance. She noted the presentation was excellent and
the students learned a lot. The elementary staff met with Danielle Thompson on February 4th to work on various literacy
aspects and shared ideas on how to support struggling students. Mrs. Sweetser shared a list of upcoming events. SIT and
PTSO updates were given as well as PLC, RtI, and PBIS updates. Mr. Frentress asked for clarification on how the security
doors will work during the school day. Mrs. Sweetser shared information on how the doors will work. Discussion ensued.
Mrs. Zabel was attending State Wrestling and unable to attend the meeting. She left a written report for the board.
SUPERINTENDENTS REPORT
Ms. Vader informed the board that she got the Unified Improvement Plan (UIP) downloaded today and reminded the board
that the report is due April 15th. She said discussions will be held at the next DIT meeting regarding the UIP. Ms. Vader
shared a hand out with information on the budget and explained that the information would be somewhat limited. She said
there are so many unknowns at this time that it’s problematic with the budget process. Mrs. Vader informed the board that
we are currently down 20 students from the October count. Ms. Vader said she has had conversations with the principals as
to why this might be happening. The principals have stated that from what they can tell they have all been bonafide moves
out of district and the moves seem to be for economic reasons. Ms. Vader also said she feels that housing also seems to be
an issue, especially the rental market. Ms. Vader shared further details. Ms. Vader stated that as of right now we will be
down over $200,000 in per pupil funding for next year. She further explained that this is being based on the numbers we
have at this time. Ms. Vader said that the budget information shared was just an FYI of budget numbers at this time. Mr.
Hoza asked for further explanation on the Supplemental Appropriation that it still subject to legislative approval. Mrs.
Linsacum shared details on the proposed Supplemental Appropriation. Discussion ensued. Mr. Hoza commented that he
Hayden School District
Board of Education Minutes
February 18, 2015
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appreciated the snapshot of the budget to start identify some of the issues and where they may need to make adjustments in
the budget. Further discussion was held. Ms. Vader informed the board that she and Mrs. Linsacum met with
representatives with Advanced Benefit Advisors. She commented that she felt it would be worth looking at to see if we can
lower the cost of our health insurance as well as maintain the providers we have in this area. Ms. Vader noted that we will
be checking with districts that have been insured with them and do a little research on the history of the company. Ms.
Vader stated that we will be moving forward in a cautionary manner with the budget. Ms. Vader briefed the board on her
meetings with the various directors. She also shared information regarding the Cabinet meetings as well as the
Administrative Team meetings. Ms. Vader updated the board on the progress of the security doors. She also explained the
cameras and the intercom systems that will be used. .
DISCUSSION
Review HSD Contractor Contractors ~ Ms. Vader explained that there are two different contracts. She said one is for
$5,000 or less and one for $5,000 or more. Ms. Vader noted that each of the contracts have a “Contract Period” listed. Mr.
Hoza commented that there may need to be some adjustments on the line for the contract price. He suggested adding more
space to include items such as per year, per storm, etc. Discussion was held on the limits of liability as well as the break of
$5,000 or less and $5,000 or more. Mrs. Linsacum suggested that we send it to our insurance company for further review.
Mr. Hoza commented that the contract looks very thorough and he likes the layout of the contracts. He also noted that on
the contract for $5,000 or less it could probably be signed by a director or an administrator. Mr. Frentress said he felt it
would be good to have our insurance company look over the contracts just to make sure it covers all the necessities.
Strategic Plan ~ Ms. Vader asked if the board would like her to move forward with planning the Strategic Plan. Mr. Hoza
said that we should start moving forward; however, we need to be careful about doing too much in the summer. He noted
we don’t want to leave anyone out. Mrs. Nereson commented that maybe Ms. Vader should ask the staff before they leave
for the year and see if they would want to move forward during the summer or wait until school starts again. Discussion
ensued. Mr. Hoza said the board is looking for more of a map as to what the process will look like. He said once that’s
done, people will know if it’s something they can participate in or not. He said we want to make it comprehensive,
inclusive, and visionary. Mr. Hoza said we should have a whole timeline of the Strategic Plan process and could start
promoting from day one at the Open Houses. He said we could enter the school year with the excitement and anticipation of
moving forward with the plan. Mrs. Nereson said we should think of events at the end of the year that we could also start
promoting participation in the strategic plan and possibly doing something in mid-August as well. Mr. Hoza suggested that
the student council spend some time at their retreat to discuss ways to get their input as well as the other students. Mrs.
Nereson also suggested getting a suggestion box set up for the students. Discussion ensued. The board agreed that the
open houses at the beginning of the year would be a good place to start. Mr. Hoza asked how we could best get input from
the elementary students. Mrs. Sweetser said it would probably need to be teacher directed, but they should be able to get
some feedback from the students. Mrs. Vader summarized how the planning would proceed.
ACTION
Approve Resolution for a Waiver from the Performance Based Portion of the Colorado Measures of Academic Success~
On a motion by Fulton, seconded by Frentress, it was resolved to approve the Resolution for a Waiver from the
Performance Based Portion of the Colorado Measures of Academic Success as presented.
ROLL CALL: Frentress aye, Fulton aye, Hoza aye, Nereson aye
Motion carried 4 to 0.
Approve the Resolution Appointing a Trustee to a Five Year Term to the West Routt Library District Board of Trustees
and to the Hayden Public Library Board of Trustees ~ On a motion by Fulton, seconded by Frentress, it was resolved to
approve the Resolution Appointing Carmen Ashbaugh as a Trustee to a Five Year Term to the West Routt Library District
Board of Trustees and to the Hayden Public Library Board of Trustees as presented.
ROLL CALL: Frentress aye, Fulton aye, Hoza aye, Nereson aye
Hayden School District
Board of Education Minutes
February 18, 2015
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Motion carried 4 to 0.
EXECUTIVE SESSION
On a motion by Nereson, seconded by Frentress, it was resolved that the Board of Education go into executive session at
8:05 p.m. for the purpose of discussion of individual students where a public disclosure would adversely affect that person
or persons involved as authorized by C.R.S. 24-6-402 (4) (h). Discussions regarding personnel matters as authorized by
C.R.S. 24-6-402 (4) (f). Those present at the outset of the executive session shall be members of the Board of Education,
the superintendent and Mrs. Sweetser and that by this motion the Board announces that such is the purpose of the executive
session.
ROLL CALL: Frentress aye, Fulton aye, Hoza aye, Nereson aye
Motion carried 4 to 0.
The Board returned from Executive Session at 9:00 p.m.
Confirmation was made that discussions during the previous executive session did not stray from the matter(s) stated at
the onset of the executive session; or, did the board adopt any proposed policy, resolution, regulation, or take any formal
action.
PERSONNEL
Hire Behavioral Health Advocate ~ On a motion by Fulton, seconded by Frentress, it was resolved to employ Lauren
Burns as the Behavioral Health Advocate for the 2014-2015 school year per the appropriate salary schedule as presented.
ROLL CALL: Frentress aye, Fulton aye, Hoza aye, Nereson aye
Motion carried 4 to 0.
Approve Updated Substitute List ~ On a motion by Frentress, seconded by Fulton, it was resolved to approve the Updated
Substitute List for the 2014-2015 school year per the appropriate salary schedule as presented.
ROLL CALL: Frentress aye, Fulton aye, Hoza aye, Nereson aye
Motion carried 4 to 0.
BOARD DEBRIEFING
Discussion was held regarding the process of clarifying the governmental agreement between the school and the Town of
Hayden regarding the transfer of funds from the Creek View Subdivision for school development. Ms. Vader asked if the
board would like her to continue with the weekly updates. The board said they would. Mr. Hoza stated that the
superintendent evaluation will be done at next month’s board meeting. Mr. Hoza said he will be sending out a request to
the Cabinet members to get input on areas of growth and areas of strength of the superintendent. Mrs. Sweetser asked if
they wanted an update of staff recommendations next month too. The board agreed that they would. Mr. Hoza said
principals evaluations will also be done next month.
ADJOURNMENT
On motion by Frentress, seconded by Fulton, it was resolved to adjourn the regular meeting of the Board of Education at
9:14 p.m. on February 18, 2015.
ROLL CALL: Frentress aye, Fulton aye, Hoza aye, Nereson aye
Motion carried 4 to 0.
______________________________
Brian F. Hoza, President
Hayden School District
____________________________________
Sharon Nereson, Secretary
Board of Education Minutes
February 18, 2015
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