Welcome to New Revised
Softex procedure
EXIM Division, Hyderabad
Circular
RBI has issued vide circular no: RBI/201314/254 A.P. (DIR series) Cir. No.43 dated
13th September 2013 regarding the
simplification of existing softex form used for
declaration of Export of Software. RBI has
announced the date of implementation of new
softex form and its rules from 1st October
2013.
RBI circular
RESERVE BANK OF INDIA
Foreign Exchange Department
Central Office
Mumbai - 400 001
RBI/2013-14/254
A.P. (DIR Series) Circular No.43 September 13, 2013
To
All Authorised Dealers in Foreign Exchange
Madam / Sir,
Export of Goods and ServicesSimplification and Revision of Declaration Form for Exports of Goods/Softwares
Attention of the Authorised Dealers is invited to Regulation 6 of the Notification No.FEMA 23/2000-RB
dated May 3, 2000 viz. Foreign Exchange Management (Export of Goods and Services) Regulations,
2000, as amended by the Notification No.FEMA 36/2001-RB dated February 27, 2001 and A.P. (DIR
Series) Circular No. 80 dated February 15, 2012 ,in terms of which every exporter of goods or softwares
has to give declaration in one of the forms (GR/PP/SDF/SOFTEX/Bulk SOFTEX) and submit it to the
specified authority for certification.
1.In order to simplify the existing form used for declaration of exports of Goods/Softwares, a common
form called “Export Declaration Form” (EDF) has been devised to declare all types of export of goods
from Non-EDI ports and a common “SOFTEX Form” to declare single as well as bulk software exports.
The EDF will replace the existing GR/PP form used for declaration of export of Goods. The procedure
relating to the exports of goods through EDI ports will remain the same and SDF form will be applicable
as hitherto. The EDF and SOFTEX form have been given in Annex I and Annex II respectively.
2.Under the revised procedure, the exporters will have to declare all the export transactions, including
those less than US$25000, in the form as applicable.
3.Reserve Bank of India will be extending the facilities to exporters for online generation of SOFTEX
Form No. (Single as well as Bulk) for use in Off-Site Software exports, in addition to EDF Form No.
(Present web-based process of generation of GR Form No. gets replaced) through its website
www.rbi.org.in . In order to generate the above number, the applicant has
generated for each transaction by the applicant exporter. The specimen of online form and
the advice are given in Annex III. The present facility of manual allotment of single as well bulk
SOFTEX form number by Regional Offices of RBI would be dispensed with accordingly.
1.The Foreign Exchange Management Act (FEMA) requires exporters to complete the
EDF/SOFTEX Form using the number so allotted and submit them to the specified authority first
for certification and then to AD for necessary action as hitherto.
2.The above instruction will come into force from October 1, 2013. Authorised Dealers may bring
the contents of this circular to the notice of their constituents concerned.
3.The directions contained in this circular have been issued under Section 10(4) and Section
11(1) of the FEMA, 1999 (42 of 1999) and are without prejudice to permissions / approvals, if
any, required under any other law.
Yours faithfully,
(C.D.Srinivasan)
Chief General Manager
Highlights of new revised procedure
Exporters can use the allocated Softex number either for each
invoice or for a group of invoices with same currency of a particular
customer.(Kindly refer D of Annexure of RBI Circular No. 80 dated 15th Feb
2012).
Exporter will have to declare all the export transactions, including
those less than US$25000. (Kindly refer point no.3 of RBI Circular no.43
dated 13thSept 2013)
RBI shall provides softex numbers through its website
www.rbi.org.in. →Forms →FEMA Forms →Printing (EDF/Softex
form no.) The specimen of online form and the advice are given in
Annex III. ( Kindly refer point no.4 of RBI Circular no. 43 dated 13th Sept 2013)
Revised softex form is common form to declare single as well as
bulk software exports. (Kindly refer point no.2 of RBI Circular no.43 dated
13th Sept 2013)
New revised procedure effective from 1st Oct 2013.( Kindly refer point
no.6 of RBI Circular no.43 dated 13th Sept 2013)
Revised Softex form
Revised softex form for offsite software exports
(Kindly refer Annexure-II of Circular no: 43 dated 13th Sept 2013)
Revised softex form for Royalty Receipt
(Kindly refer Annexure-II of Circular no: 43 dated 13th Sept 2013)
Format of Softex Forms
Summary Sheet
Section - A
Name and address of Exporter
IEC Code.
Letter of Permission (LOP)
No.(STP/EHTP/SEZ/EPZ/100% EOU/DTA Unit)
Date of LOP
issued
Name of Authorised Datacom Service Provider
STPI/SEZ Centre
Name and address of Authorised Dealer/Bank
Authorized
Dealer Code
Section - B
List of Invoices for offshore export value through datacom link
Period of Invoices raised from _____________ to _____________
S
r
.
N
o
.
So
fte
x
No
.
Name
of the
Client
Addr
ess
of
the
Clien
t
Cou
ntry
Internal
project
code/Cont
ract/
Agreemen
t No &
date
Typ
e of
S/W
Exp
orte
d
Mod
e of
reali
satio
n
Invoic
e
Numb
er
Invoi
ce
Date
(DD/
MM/Y
Y)
Curr
ency
Analysis of Export Value
Valu
e of
soft
ware
Expo
rt
(A)
Tran
smis
sion
Char
ge
(B)
Co
mmi
ssio
n
( C)
Dedu
ction
(D)
Net
Realis
able
value
[
(A+B)(C+D)]
SECTION - C
DECLARATION BY EXPORTER
I /We@ hereby declare that I/we@ am/are@ the seller of the software in respect of which this
declaration is made and that the particulars given above are true and that the value to be
received from the buyer represents the export value contracted and declared above. I/We@
also declare that the software has been developed and exported by using Authorised and
legitimate datacom link and certified that the software described above was actually
transmitted. I/We @ undertake that I/we@ will deliver to the Authorised dealer bank named
above the foreign exchange representing the full value of the software exported as above on or
before........................ (i.e. within the period of realisation stipulated by RBI from time to time ) in
the manner specified in the Regulations made under the Foreign Exchange Management Act,
1999.
I/We
@ am/are not in the Caution List of the
Reserve Bank of India.
Place:
Date:
Name :
Designation:
Stamp
(Signature of the
Exporter)
Space for use of the competent authority in STPI/EPZ/SEZ
Certified, on the basis of above declaration by the SEZ/STPI unit, that the software described above and the export
value declared by the exporter in this form is as per the corresponding invoice/gist of invoices submitted and
declared by the Unit.
Date:
Name :
Designation:
Stamp
( Signature of the Designated/Authorised Official of STPI/EPZ/SEZ )
Guide Lines to Fill the
Revised Softex Form
Softex number : Softex number allocated by RBI
itself (www.rbi.org.in. →Forms →FEMA Forms
→Printing (EDF/Softex form no.)
Name*
IE Code*
Address*
Telephone No.*
Email*
Fax
Type of Export*
Mode of Export*
Form No*.
Numbers of Form
* Mandatory
Drop down option
1 [ ] Goods
2 [ ] Software
Drop down option ( if type of export is Goods)
1. [ ] Post Parcel/Couriers
2. [ ] Others
Drop down option
( if type of export is Software)
1.[] Single
2.[] Bulk
Maximum 50 forms Nos. ( in case of bulk option is selected)
Name, Address & Country of Client :
It should match with your business proof
document (Agreement/SOW / Workorder /
PO / Job order)
Internal project code/Contract/ Agreement
No & date:
As per Business proof document
Type of software exported
(a) Computer Software
RBI Code
Data Entry job and Conversion
Software Data Processing
906
Software Development
907
Software Product , Packages
908
Other (Please specify)……….
909
(b) Other Software
Video /TV Software
910
Others/( Please specify) ……..
911
Mode of Realisation : How export value will
realise.
Types of Realisation :
1.
Under L/C : Letter of Credit is a letter issued by a buyers bank to
another sellers bank (especially one in a different country) to serve as
a guarantee for payments made to a specified person under specified
conditions.
2.
Bank guarantee : A bank guarantee is a surety or a guarantee issued by the
bank on behalf of its customer for the benefit of foreign beneficiary.
3.
Others : EEFC Account
Exchange Earners' Foreign Currency Account (EEFC) is an account
maintained in foreign currency with an Authorised Dealer.

Invoice number & Date :
procedure of your organization.
Please follow
Country & Currency : Kindly mentioned the code only.
CURRENCY_SWIFTCODE
CURRENCYNAME
RBI NUMERIC CURRENCY CODE
ACD
ACU Dollar
725
ACU
AMU
706
AED
UAE Dirham
419
AFA
Afghani
001
ALL
Albanian Lek
003
AON
Angola Kwanza
024
ARS
Argentine Peso
015
ATS
Austrian Schilling
019
AUD
Australian Dollar
017
BBD
Barbados Dollar
029
BDT
Bangladesh Taka
027
BEF
Belgian Franc
033
BGL
Bulgarian Lev
049
BHD
Bahraini Dinar
025
BIF
Burundi Franc
053
BMD
Bermudian Dollar
037
BND
Brunei Dollar
047
BOB
Bolivian Boliviano
039
BRL
Brazilian Real
043
BSD
Bahamian Dollar
023
BWP
Botswanian Pula
041
BYB
Belarus Rouble
055
CURRENCY_SWIFTCODE
CURRENCYNAME
RBI NUMERIC CURRENCY CODE
BZD
Belize Dollar
031
CAD
Canadian Dollar
059
CHF
Swiss Franc
389
CLP
Chilean Peso
073
CNY
Yuan Renminbi
077
COP
Colombian Peso
083
CRC
Costa Rican Colon
091
CUP
Cuban Peso
093
CYP
Cyprus Pound
095
CZK
CZECH KORUNA
098
DEM
Deutsche Mark
147
DJF
Djibouti Franc
102
DKK
Danish Kroner
101
DOP
Dominican Peso
103
DZD
Algerian Dinar
005
ECS
Ecuador Sucre
109
EGP
Egyptian Pound
111
ESP
Spanish Peseta
367
ETB
Ethiopian Birr
115
EUR
Euro (European Union)
500
FIM
Finnish Markka
125
FJD
Fiji Dollar
127
FKP
Falkland Islands Pound
123
FRF
French Franc
129
GBP
Pound Sterling
421
GHC
Ghana Cedi
149
GIP
Gibraltar Pound
151
GMD
Gambian Dalasi
143
GNF
Guinea Franc
167
CURRENCY_SWIFTCODE
GRD
GTQ
GYD
HKD
HNL
HRK
HTG
HUF
IDR
IEP
ILS
INR
IQD
IRR
ISK
ITL
JMD
JOD
JPY
KES
KHR
KMF
KPW
KRW
KWD
KZT
LAK
LBP
LKR
LRD
CURRENCYNAME
Greek Drachma
Guatemala Quetzal
Guyana Dollar
Hong Kong Dollars
Honduras Lempira
Croatia Kuna
Haiti Gourde
Hungarian Forint
Indonesian Rupiah
Irish Pound
Israeli New Shekel
Indian Rupee
Iraqi Dinar
Iranian Rial
Iceland Krona
Italian Lira
Jamaican Dollar
Jordanian Dinar
Japanese Yen
Kenyan Shilling
Cambodian Rial
Comoros Franc
North Korean Won
South Korean Won
Kuwaiti Dinar
Kazakstan Tenge
Lao New Kip
Lebanese Pound
Sri Lankan Rupee
Liberian Dollar
RBI NUMERIC CURRENCY CODE
155
165
171
179
177
092
175
181
187
193
195
188
191
189
185
197
203
207
205
213
211
057
215
217
219
212
223
225
369
229
CURRENCY_SWIFTCODE
LUF
LYD
MAD
MGF
MMK
MNT
MRO
MTL
MUR
MVR
MWK
MXN
MYR
NGN
NIO
NLG
NOK
NPR
NZD
OMR
PAB
PEN
PHP
PKR
PLN
PTE
PYG
QAR
ROL
RON
RUB
RWF
CURRENCYNAME
Luxembourg Franc
Libyan Dinar
Moroccan Dirham
Madagascar Franc
Myanmar Kyat
Mongolian Tugrik
Mauritanian Ouguiya
Maltese Lira
Mauritius Rupee
Maldivian Rufiyaa
Malawian Kwacha
Mexican Peso
Malaysian Ringgit
Nigerian Naira
Nicaraguan Gold Cordoba
Netherlands Guilder
Norwegian Krone
Nepalese Rupee
New Zealand Dollar
Omani Rial
Panaman Balboa
Peruvian New Sol
Philippinian Peso
Pakistani Rupee
Polish Zloty
Portuguese Escudo
Paraguay Guarani
Qatari Rial
Romanian Leu
ROMANIAN NEW L
RUSSIAN ROUBLE
Rwanda Franc
RBI NUMERIC CURRENCY CODE
235
231
265
241
258
261
255
251
257
247
243
259
245
291
287
275
297
273
285
301
311
319
323
309
325
327
317
335
343
343
344
345
CURRENCY_SWIFTCODE
SAR
SCR
SDD
SEK
SGD
SHP
SLL
SOS
SRG
SVC
SYP
SZL
THB
TND
TOP
TRL
TTD
TWD
TZS
UAH
UGX
USD
UYU
UZS
VEB
VND
WST
XAF
XCD
XEU
XOF
YER
ZAR
ZMK
ZRN
ZWD
CURRENCYNAME
Saudi Rial
Seychelles Rupee
Sudanese Dinar
Swedish Krona
Singapore Dollar
St. Helena Pound
Leone
Somali Shilling
Suriname Guilder
El Salvador Colon
Syrian Pound
Swaziland Lilangeni
Thai Baht
Tunisian Dinar
Tonga Parangas
Turkish Lira
Trinidad and Tobago Dollar
Taiwan Dollar
Tanzanian Shilling
Ukrainian Hryvnia
Uganda Shilling
United States Dollar
URUGUAYAN PESO
Uzbekistan Sum
Venezuelan Bolivar
Vietnam Dong
Tala
CFA Franc
East Carbbi
European Currency Unit
West African CFA Franc
Yemeni Rial
south African Rand
Zambian Kwacha
Congo
Democratic
Republic Zaire
Congelese
Franc
Zimbabwe Dollar
RBI NUMERIC CURRENCY CODE
351
355
381
387
359
371
357
363
383
113
391
385
397
407
403
409
405
075
395
422
417
423
427
430
433
437
447
067
379
707
035
453
365
461
459
463
Analysis of Export Value :
A- Value of Software Export
B-Transmission Charges
C- Commission
D- Deduction
STPI will certify the Net Realisable value i.e. ((A+B)(C+D))
Section C Declaration:
It should be signed by the Authorised Person.
Differences between new & old softex procedure
Old Softex
Revised Softex
1.
Three Sets of Softex application 1.
forms need to be submit
(Original/Duplicate
and
Triplicate).
Four Sets of new softex form as per
RBI format need to be Submit
(Original/Duplicate/Triplicate and
Quadruplicate).
2.
Invoices in Triplicate which are 2.
duly signed by Authorized
person need to be submit along
with Softex Form.
3.
Invoice details need to be mention
in Section B of Softex form.
3.
P.O/Agreement/Work order as
per checklist need to be submit.
4.
No Soft copy of Softex form 4.
required for certification.
5.
Softex Numbers can be allotted 5.
by STPI/ by the Unit as allotted
by RBI. Softex number for each
Softex form.
Exporter need not declare the 6.
export transactions less than
US$25000.
6.
Agreement/P.O/Work order details
need to mention in Section B of
softex form.
Soft copy of Softex form forward to
STPI (simplified.softex@hyd.stpi.in)
Along with Hardcopy.
Softex Numbers allotted by RBI
through online only.
Exporter will have to declare all the
export transactions, including those
less than US$25000.
Sample Check & Verification
Old Softex
Revised Softex
1.
Three Sets of Softex Application 1.
forms Need to be submit
(Original/Duplicate
and
Triplicate).
Four Sets of new softex form as per
RBI format need to Submit
(Original/Duplicate/Triplicate and
Quadruplicate).
2.
Invoices in Triplicate which are 2.
duly signed by Authorized
person need to be submit along
with Softex Form.
3.
Invoice details need to be
mentioned in Section B. Invoices
copies required for sample check.
3.
P.O/Agreement/Work order as
per checklist need to be submit.
4.
No Soft copy of Softex form
required for certification.
Exporter need to submit Data
Communication link proof.
Softex Numbers can be allotted
by STPI/ by the Unit as allotted
by RBI. Softex number for each
Softex form.
Exporter need not declare the
export transactions less than
5.
6.
7.
4.
5.
6.
7.
Agreement/P.O/Work order details
need to mentioned in Section B. One
copy of business proof document
to be taken for sample check.
Need Soft copy of Softex form along
with Hardcopy.
Exporter provide details of datacom
link in Section A of Softex form
(Hard copy required for sample
check).
Softex Numbers allotted by RBI
only through online.
Exporter will have to declare all the
export transactions, including those
For more information kindly contacts us :
Mr. B.Kiran Kumar, Dy.Director
Email :kirankumar.b@hyd.stpi.in
Mob:9959999492
Mr. N S Siddaiah, Jt.Director
Email : siddaiah.ns@hyd.stpi.in
Mob:9347500501