Software Technology Parks of India – Noida
Procedure to be followed by the STP / Non STP units for submission of Softex Bulk Summary Sheet
with effect from 5th November 2015:
Ref: RBI Circulars dated 15th February 2012, 13th September 2013 and 5th November 2015
1) The units have to follow the following for submission of Softex data:
a.Covering letter to be filed as per the format at Annexure A (for STP units) & B (for Non STP units).
b. The unit should submit the Softex data as per Annexure-II/II-A format in duplicate (two copies) along
with softcopy of the same in the form of CD (1 No.) or Email to softex.noida@stpi.in as per prescribed
format. Submission of both softcopy and hardcopy is mandatory.
c. In case of receipt of Royalty, Annexure II-A format should be used by the units instead of Annexure-II
format and all other procedure will be same.
d. Exporters will have to provide information about all invoices including the ones lesser than US $
25000.
e. Both the copies of Annexure II/II-A should contain page number (page 1 of ‘X’), signature of
authorized signatory and company’s seal/stamp on each page. Last page (Section C) of Softex Form
should be duly signed by the authorized signatory of the exporter with Name, Designation, Place and Date
with company’s seal/stamp.
2) Column of Annexure II/II-A i.e. Country, Currency and Type of Software Exported & Mode of
Realisation should be filled with the help of Table-1, Table-2,Table 3 respectively.
3) Softex number shall be allocated/issued by RBI through online. Exporters can use the allocated Softex
numbers for each invoice or for group of invoices with same currency of a particular client. SOFTEX
NUMBER would be the control number for identifying any of the export transaction.
4) At the request of STPI, Software exporter need to submit additional details about selected sample
invoices within 30 days of the request or any reasonable extended time at the discretion of the Director,
STPI at the request from the exporter. Time Period for additional Information – STPI would do sample
audit periodically but not during the period beyond six months, to make the records concurrent with the
filing of the Softex. This however, doesn’t stop the regulator from asking old records as per FEMA.
5) STPI would retain one copy of the certified hard copy of the Softex and duplicate copy would be
handed over to the exporters.
Enclosures:
1. Covering Letter – Annexure -A (For STP units) or
Annexure –B (For Non STP units)
2. Bulk Summary Format – Annexure -II
/ Bulk Summary Format for Royalty – Annexure II-A
3. RBI Letter mentioning the Softex Number allocated,
4. Data communication proof (e.g. Invoice copy,Certificate) pertaining to the period of export.
5. Soft Copy (CD or email) of Softex Form
Annexure A
ON COMPANY LETTER HEAD
Covering Letter for Bulk Softex Submission for STP Units
Ref. No.:
To,
The Director,
Software Technology Parks of India,
Ganga Software Technology Complex
Sector-29, Noida – 201303
Sub: Submission of Bulk SOFTEX Forms for the Period From _________ to
Date:
____________.
Dear Sir,
Our unit is Registered with STPI Noida vide registration details as given below:
LOP/Registration No. :
LOP/ Registration Extension No.(Latest: If ANY):
Validity of present LOP/Registration, Date (dd-mm-yyyy) :
Export Location / Address of Exporting Unit (as per LOP/Registration) :
Softex Forms Detail
Total No. of Softex Forms
(Quantity)
Softex Numbers:
From:
To:
Total No. of Invoices (Quantity)
Date:
/
Date
/
/
/
List of documents enclosed with this letter:
1. Softex Forms in 2 Copies (duly signed on all the pages along with stamp & signature of authorized signatory)
2. RBI Letter mentioning the Softex Number allocated.
3. Data communication proof (e.g. Invoice copy) pertaining to the period of export.
4. Soft Copy of Softex Form in prescribed format [Tick  the applicable option given below]
 E-mailed to: softex.noida@stpi.in on dt._____/_____/________ OR  Submitted in CD/DVD.
We undertake that, data submitted in duplicate in hard copy & soft copy (in CD/by email) are same and
correct. On request by STPI, we will submit the additional documents e.g. valid contracts, details, and clarification
etc. within 30 days. We will retain the documents & data for sample audit as per applicable guidelines.
For any further clarification for “SOFTEX” , details of the contact person given below:
Contact Person* Name : Mr/Mrs/Ms:
Office Phone No. (std code)-Phone No.:
Extension No.:
Mobile number :
E-mail ID :
* Contact MUST be the Authorized company employee, the consultants will not be entertained.
Our Authorised Dealer / Bank Details for above softex are as below:
Bank / Dealer Name:
Detailed Address:
City:
Full Authorized Dealer / Bank (AD) Code :
All the pages of documents submitted in Hard Copies with this letter are duly signed and stamped.
Signature
# Authorized Signatory Name:# Email ID:
# Designation:-
Annexure B
Form – B
(On Unit/Company Letter head)
Covering Letter for Bulk Softex Submission for NON-STP Units
Ref No. …………………………..
Date:……………….
To,
The Director,
Software Technology Parks of India,
Ganga Software Technology Complex
Sector-29,
Noida – 201303
Sub: Submission of Bulk SOFTEX Forms for the Period From _________ to ____________.
Non-STP Registration No :………………………dt….………LOP Validity Date…….
Sir,
Please find attached duly filled in Softex Forms and Export Invoices for your kind consideration and
certification. Details are as below.
Sl.
No.
Softex No.
Contract/Agreement
Amount
No.
of Country of
/PO Reg no.
Foreign
Invoices
Export
Currency
in
Amount
INR
in
(add additional lines if necessary)
Total (N)
Details of Service Charge paid and Export Turnover:
Projected Export Turnover declared to STPI for FY 20XX-YY
Rs.
Slab to which the of Export Turnover falls to (O)
Rs.___Lac to Rs.___Lac
Service Charge paid for the FY 20XX-YY
Rs.
Amount of Exports Certified/Submitted to STPI w.r.t. FY 20XX-YY (P)
Rs.
Lac
Amount of Exports to be certified in this submission (Q=N)
Rs.
Lac
Total Export (R=P+Q) (Note: R< O)
Rs.
Lac
Lac
List of documents enclosed with this letter:
1. Softex Forms in 2 Copies (duly signed on all the pages along with stamp & signature of authorized
signatory)
2. RBI Letter mentioning the Softex Number allocated.
3. Data communication proof (e.g. Invoice copy) pertaining to the period of export.
4. Soft Copy of Softex Form in prescribed format [Tick  the applicable option given below]
 E-mailed to: softex.noida@stpi.in on dt._____/_____/________ OR  Submitted in
CD/DVD.
We undertake that, data submitted in duplicate in hard copy & soft copy (in CD/by email) are
same and correct. On request by STPI, we will submit the additional documents e.g. valid contracts,
details, and clarification etc. within 30 days. We will retain the documents & data for sample audit as per
applicable guidelines.
For any further clarification for “SOFTEX” , details of the contact person given below:
Contact Person* Name : Mr/Mrs/Ms:
Office Phone No. (std code)-Phone No.:
Extension No.:
Mobile number :
E-mail ID :
* Contact MUST be the Authorized company employee, the consultants will not be entertained.
Our Authorised Dealer / Bank Details for above softex are as below:
Bank / Dealer Name:
Detailed Address:
City:
Full Authorized Dealer / Bank (AD) Code :
All the pages of documents submitted in Hard Copies with this letter are duly signed and stamped.
Signature
# Authorized Signatory Name:# Email ID:
# Designation:-
Format of Softex Forms
Summary Sheet
Section - A
Name &
Address of Exporter
Name:
IEC Code.
Date of LOP
issued
Export Location:
Letter of Permission (LOP) No.
(STP/EHTP/ SEZ/ EPZ/ 100% EOU/ DTA
Unit)
Name of Authorised Datacom Service
Provider
Name and address of Authorised
Dealer / Bank
STPI / SEZ
Centre
Authorized
Dealer
Code
(14Digit)
STPI-Noida
Section - B
List of Invoices for offshore export value through Datacom Link
Sr.
No
.
Softex
No.
Name
of the
Client
Address of
the Client
Countr
y
Internal
project
code /
Contract /
Agreemen
t No &
date
Period of Invoices raised from _____________ to _____________
Type of
Mode of
Invoice Invoice Date Currenc
S/W
realisatio
Numbe (DD/MM/YY
y
Exporte
n ( L/c ,
r
)
Value of
d
BG ,
software
(906Other )
Export
911)
Analysis of Export Value
Transmissio
n Charge
Commissio
n
Deductio
n
Net
Realisable
value
(B)
( C)
(D)
[ (A + B) - (C
+ D) ]
(A)
SECTION - C
DECLARATION BY EXPORTER
I /We@ hereby declare that I/we@ am/are@ the seller of the software in respect of which this declaration is made and that the particulars given above are true and that
the value to be received from the buyer represents the export value contracted and declared above. I/We@ also declare that the software has been developed and
exported by using Authorised and legitimate datacom link and certified that the software described above was actually transmitted. I/We@
undertake that I/we@ will deliver to the authorised dealer bank named above the foreign exchange representing the full value of the software exported as above on or before........................ (i.e.
within the period of realisation stipulated by RBI from time to time ) in the manner specified in the Regulations made under the Foreign Exchange Management Act, 1999
I/We @ am/are NOT in the Caution List of the Reserve Bank of India.
Place:
Date:
Name :
Designation:
Stamp
( Signature of the Exporter)
Space for use of the competent authority in STPI / EPZ / SEZ
Certified, on the basis of above declaration by the SEZ/STPI unit, that the software described above and the export value declared by the exporter in
this form is as per the corresponding invoice/gist of invoices submitted and declared by the Unit.
Place:
Date:
Name :
Designation:
( Signature of the Designated/Authorised Official of STPI/EPZ/SEZ )
Stamp
@ Strike out whichever is not
applicable
Format of Softex Forms submitted in bulk for ROYALTY Receipt Summary Sheet
Section - A
Name and address of Exporter
IEC Code.
Letter of Permission (LOP)
No.(STP/EHTP/SEZ/EPZ/100% EOU/DTA Unit)
Name of Authorised Datacom Service Provider
Date of LOP issued
Name and address of Authorised Dealer/Bank
Authorized Dealer
Code
STPI/SEZ centre
Section - B
List of Invoices for offshore export value through datacom link
Details of inovices for Royalty on software Packages/products exported during the Period raised from _____________ to _____________
Sl
No
SOFTEX No
Name
of Client
Address
of Client
Country
Currenc
y
Invoice
Number
Invoice Date
(DD/MM/YYY
Y)
Unique
Internal
Project
code/Contrac
t/
Agreement/P
O Date
Offshore
Export
value in
Inovice
currency
Type of
softwar
e
Exporte
d
Details of Software Packages / Products exported
Date
of
Export
SOFTEX Form
No. on which
exports were
declared
Royalty agreement
details
% age
Period of
and
Royalty
amount
agreeme
of
nt
royalty
Mode
of
realisati
on of
Royalty
value
Calculation of
Royalty amount
SECTION - C
DECLARATION BY EXPORTER
I /We@ hereby declare that I/we@ am/are@ the seller of the software in respect of which this declaration is made and that the particulars given
above are true and that the value to be received from the buyer represents the export value contracted and declared above. I/We@ also declare that the software
has been developed and exported by using Authorised and legitimate datacom link and certified that the software described above was actually transmitted. I/We@
undertake that I/we@ will deliver to the authorised dealer bank named above the foreign exchange representing the full value of the software exported as above on
or before........................ (i.e. within the period of realisation stipulated by RBI from time to time ) in the manner specified in the Regulations made under the Foreign
Exchange Management Act, 1999.
I/We @ am/are not in the Caution List of the Reserve Bank of India.
Place:
Date:
Name :
Stamp
(Signature of the Exporter)
Designation:
Space for use of the competent authority in STPI/EPZ/SEZ
Certified, on the basis of above declaration by the SEZ/STPI unit, that the software described above and the export value declared by the
exporter in this form is as per the corresponding invoice/gist of invoices submitted and declared by the Unit.
Place:
Date:
Name :
Stamp
Designation:
@ Strike out whichever is not
applicable
( Signature of the Designated/Authorised Official of STPI/EPZ/SEZ )
Swift Code COUNTRY
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CURRENCY NAME
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Type of Softeare Export
Code in Softex
Computer Software
906
Data Entry & Conversion Software
Data Processing - Medical
Transcription
907
908
909
Software Development
Software Product Package
Other
Code in Softex
910
911
Other Software
Video/TV software
Other
Mode of Realization
Code in
Softex
Description
L/C
Letter of Credit
BG
Other
Bank Guarantee
All Other modes