An overview and discussion regarding the most critical reports and information material managers should be reviewing in the course of every-day operations

Logistician or Material Manager
FOR OFFICIAL USE ONLY
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The Goal
Make a Scheduled Plan!
Keep your schedule!
Know you were successful and made a difference!
FOR OFFICIAL USE ONLY
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Med. Logistician Processes
Inventory Management: SOP for CPD Management
IM/LOG Max Order Quantities
IM NIS
Deadstock
Purchase Card Reduction: ISR – PC to PV
Customer Effectiveness:-Unexecuted CAIM orders
PCReconciliation validation with PC Close-out Report
Catalogs without current Transactions
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FOR OFFICIAL USE ONLY

Data Accuracy
Are these numbers for your activities accurate?
These numbers are what is reported.
If these values are wrong; different from the physical reality, the Command has a problem with its data management, which is what this symposium is all about:
Audit Readiness.
Each Command is responsible for managing its processes and the audit ability of those processes…
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FOR OFFICIAL USE ONLY

Resources - NMLC
FOR OFFICIAL USE ONLY
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Resources – BUMED SOPs
Good References:
Missing: Checklists, for Material Manager Validation
Comprehensive End-to-End Steps for Staff
Make your own Checklist for tasks to be completed
- You cannot know everything that happens in your Department
- You can engage your staff to stay fully aware, but you have to ask the questions…
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FOR OFFICIAL USE ONLY

Logistics Requirements Tracker
The Big Picture
What are the Total Requirements/Deliverables
How can you get your staff to “Get It”
Effective Management vs. Micro Management
FOR OFFICIAL USE ONLY
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Staffing Review
Are your staff:
- Effectively productive
- Appropriately Manned for the Requirements
- Applying Appropriate Time to Most Critical Areas
Perform Staffing Assessment for FTEs per Process
- Submit to DFA
- Manning Requirements to DFA
- Capabilities Assessment/Shortfalls
FOR OFFICIAL USE ONLY
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Material Manager SOP
Process Under Development
Perpetual Process Improvement
Potential for Something Great
Take the Initiative…
FOR OFFICIAL USE ONLY
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CO Spotlight Metrics
FOR OFFICIAL USE ONLY
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Personal Service Contract Fill Rate
What makes up the issues for this metric?
-NMLC contracting position in timely manner
-NMLC ensuring contractor performs effectively and keeps position filled
-Customer Command completes Credentialing and
Security Requirements in a timely Manner
-Customer Command COR communicates issues, problems, shortfalls with Contractor with NMLC for effective Contract Oversight
FOR OFFICIAL USE ONLY
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Appropriate Assignment of
Acquisition of Priorities
Effective Contract Management vs.
Crisis Management
- Proper lead time
- Effective and Timely contract closeout and planning
- Effective communication between MMD and Customer
Departments.
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FOR OFFICIAL USE ONLY

Preventive Maintenance
Completion Rate (PMCR)
Primary Objective:
Safe Equipment for Patients
How do you achieve it:
Effective utilization of Biomedical Repairmen
Active Management of BIOMED and Eqp Mgt
FOR OFFICIAL USE ONLY
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Purpose:
Unable to Locate Equipment
1. Patient Safety
2. Financial Accountability
How do You Achieve It?
1. Active Management of BIOMEDs
2. Active Management of DD200’s
3. Greater Visibility of Weak Mgt Controls
FOR OFFICIAL USE ONLY
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Undelivered Orders (Due-Ins)
Source: JMAR
JMAR Source: DMLSS
Purpose: Customer Effectiveness & Proper Financial Mgt
How to Achieve: Active Management and Education for
Purchase Agents and Ordering Officers
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FOR OFFICIAL USE ONLY

PC Use Reduction
Source: JMAR
JMAR Source: DMLSS
Objective: Reduce Orders and Dollars for PC Buys to
Levels Below Same Orders and Dollars from
Previous Month of Previous Year
Purpose: Increase eCommerce Use and Save Time&Money
How to Achieve: Sourcing Purchases to eCommerce
Stocking Supplies in CPD/LOG
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FOR OFFICIAL USE ONLY

Enterprise Logistics Metrics eZ SAVe
LOG Inventory Mgt and Cust. Support Effectiveness
-Dead Stock
-ESD RRD
-IM NIS
-Inventory turnover
PV Credit Losses
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FOR OFFICIAL USE ONLY

eZ SAVe Use
FOR OFFICIAL USE ONLY
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Deadstock
Deadstock BO Report:
- Shows all items not issued past 6 - 12 Months, &
Greater than 12 Months
- Replaced Inventory IM
Zero Demand Report
How much Funds are tied in your Stock?
How Much Space is Wasted?
FOR OFFICIAL USE ONLY
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ESD RRD
Purpose: Ensure Separation of Functions
Process: DMLSS ESD-RRD BO Report
- ESD: Establish Due In / RRD: Receipt
Regulation:3-Way Separation, min. 2
DMLSS is the Official Logistics System
Violations in DMLSS “seen” as actual
FOR OFFICIAL USE ONLY
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Inventory turnover
LOG Purpose: Customer Support w/Prompt Delivery
BUMED Standard: >2 Turns per Month (1-OCONUS)
Warehousing vs. Warehouse
Wasted Funds: Tied to - Excess Stock
Warehouse Storage Space
Manning
Expired Stock
Automated Ordering = Reduced Manning
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FOR OFFICIAL USE ONLY

IM - Safety Stock Consolidation
Customers over stock Safety-Stock
CPD/LOG
Consolidates Risk and Safety-Stock
Reduces Excess
Supplies and Costs
FOR OFFICIAL USE ONLY
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Excess Stocked Supplies
How much is enough?
How much is too much?
FOR OFFICIAL USE ONLY
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IM NIS
NIS = Indicator of noneffectiveness for
Customer
Purpose: Identify the items Customers
Need, and Keep
Customer Confidence
Review:IM NIS BO
Process: Change Levels
FOR OFFICIAL USE ONLY
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What and How Much to Stock
PV Usage Report
FOR OFFICIAL USE ONLY
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DMLSS BOs:
-IM NIS &
-IM Stocked
Usage
What and How Much to Stock
FOR OFFICIAL USE ONLY
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LOG Funding – Funds Change
Stocking in LOG is best practice (most of the time)
LOG Funding must exist
Free Issue is not Free
How to get Funds?
Communication is Key
FOR OFFICIAL USE ONLY
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Resources
FOR OFFICIAL USE ONLY
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Questions
?
FOR OFFICIAL USE ONLY
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