Project Extra Care
Provider Briefing
18th October 2012
House keeping
W.C.
Agenda
• Project Extra Care – An overview
• Building on the February Workshop
• Developing a mixed approach to delivery
• Establishing the Procurement Framework
• Questions
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Background
Our Approach
Procurement Process & Options
E-tendering Process
Timeline
HCC expectations of bidders
PQQ Do’s
Project Extra Care – An overview
• Transform the provision of services for Older
People in Hampshire
• Shift the balance in OP provision between
Extra-Care and residential
• Increase the availability of extra care housing
in all market segments
• Build a successful partnership between local
authorities, third sector and private sector
Why Extra Care?
• Extra Care delivers benefits to all:
– For individuals:
– Increased sense of safety & security
– Promotes independence wellbeing & choice
– For Social Care:
– Compatible with personalisation, with Care needs tailored
to meet individual needs
– A less institutionalised and more cost effective option than
traditional alternative of a registered care home
– For wider community
– Opportunity to release family housing back into the market
– Helps to maintain overall balanced community
Learning from February Workshop
• Support for aim of mixed tenure
developments
• Adopt a flexible approach
• Avoid being over prescriptive
• Need to assist in site identification
• Develop open honest partnership
working
Progress
• Developing the framework to include
development, landlord function and, where
appropriate, care provision
• Revised Design guide
• Further developing our approach to
identifying need
• Working with Districts around planning issues
• Developing a site evaluation tool
Design Guide
Identifying Need
• Thinking has moved on
• Looking at local issues including
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tenure mix
benefit levels
levels of care
as well as population and age profiles
Over 75 Population change to
2030
Population aged 75 and over projections
Basingstoke & Deane
East Hants
Eastleigh
Fareham
Gosport
Hart
Havant
New Forest
Rushmoor
Test Valley
Winchester
Hampshire
2011
10,800
10,200
9,800
11,800
7,100
6,600
13,000
23,100
6,100
9,800
10,800
119,100
2015
12,300
11,600
10,800
13,000
8,000
7,800
14,300
24,900
6,900
11,100
11,900
132,800
% increase
from 2011
13.89%
13.73%
10.20%
10.17%
12.68%
18.18%
10.00%
7.79%
13.11%
13.27%
10.19%
11.50%
2020
14,900
13,800
12,700
15,400
9,300
9,600
16,100
28,900
8,000
13,700
13,900
156,300
% increase
from 2011
37.96%
35.29%
29.59%
30.51%
30.99%
45.45%
23.85%
25.11%
31.15%
39.80%
28.70%
31.23%
2025
18,900
17,200
15,600
18,700
11,700
11,800
19,400
34,900
9,800
17,100
17,200
192,200
% increase
from 2011
75.00%
68.63%
59.18%
58.47%
64.79%
78.79%
49.23%
51.08%
60.66%
74.49%
59.26%
61.38%
2030
21,300
19,300
17,500
20,700
13,200
13,000
21,100
38,800
11,300
19,100
19,200
214,600
% increase
from 2011
97.22%
89.22%
78.57%
75.42%
85.92%
96.97%
62.31%
67.97%
85.25%
94.90%
77.78%
80.18%
Overall
Estimated
Need –
All
Tenures
Locations
of
Delivered
Care
Methods of Delivery
1. Framework
2. Grant Funding
3a. Local Government Act sale
3b. Joint Local Government Act sale
Establishing the Procurement Framework
• Prior Information Notice (PIN) – 26/09/12
• Previous Provider Event – 14/02/2012
• Cabinet Members approve Procurement Strategy and
Procurement Process 10/07/2012
• Contract Notice in OJEU – will be published soon
• Will be advertised in a range of publications:
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Coummunity Care – 26/10/12
Housing News – 26/10/12
Inside Housing – 26/10/12
HCC website – 22/10/12
In-tend Opportunities Listing – 22/10/12
South East Business Portal – 22/10/12
Our Approach
HCC proposes to:
• Provide an overview of the PQQ process
• Keep the PQQ process as simple as possible & minimise
resource requirement for all (bidders and HCC)
• Provide full information in respect of the electronic tendering
process
• Provide answers to your questions as quickly as possible - (We
undertake to respond in 3 working days or less)
• Be responsive to your issues
• Create a level playing field
• Ensure we are open, fair and transparent
Procurement Process (1)
• Restricted procurement process
– Currently at PQQ stage – anyone can apply
– All procurement documents are/will be available via
Hampshire e-Sourcing portal:
https://in-tendhost.co.uk/hampshire/
– Submit a completed application (Pre Qualification
Questionnaire (PQQ))
• MUST answer ALL questions & submit all relevant
documents required
Procurement Process (2)
 Deselect bidders on evaluation PQQ submissions
- technical/financial / legal capability
 HCC will select bidders to participate in the Invitation
to Tender – up to 15
 HCC will select bidders to award the framework to –
up to 8
 HCC has not defined the number of contracts it will
award
 to be determined by the procurement process
Contract(s) award Criteria
Most Economically Advantageous Tender (MEAT)
Procurement Process (3)
Compliance check
all MANDATORY questions answered
all REQUIRED documents submitted (ensure in correct envelope)
Must pass this stage to be taken forward to Stage 1
Stage 1 – Qualification Questions
Turnover & finance raising capability (pass/fail)
Insurances (pass/fail)
Business information (pass/fail/information)
Health & Safety (pass/fail)
Registrations (pass/fail)
Must pass this stage to be taken forward to Stage 2
Stage 2 – Technical Questionnaire
Capacity and capability to deliver the Extra Care service
These questions are scored – up to the 15 highest that meet the minimum criteria will be invited to the next stage
and submit tenders
Qualification
Qualification Questions
Section
Question Type
Location
Organisation Details
Information
Questionnaire
Financial Standing
Pass/Fail
Attachment & Questionnaire
Insurances
Pass/Fail
Attachment & Questionnaire
Sustainability
Pass/Fail
Questionnaire
Equalities
Pass/Fail
Questionnaire
Professional & Business Standing
Pass/Fail
Questionnaire
Health & Safety
Pass/Fail
Questionnaire
Landlord (RP)
Pass/Fail
Questionnaire
Care & Support Provider (CQC etc)
Pass/Fail
Questionnaire
Declarations & Undertakings
Pass/Fail
Questionnaire
Technical (1)
Technical Questions
Marks (maximum)
Percentage
(maximum)
General
100
30%
Developer
100
20%
Landlord
100
35%
Care & Support Provider
100
15%
100%
Only full marks will be awarded by the Evaluation Team
(May be averaged/moderated to 2 decimal places)
Technical (2)
Technical Questions
Section
Percentage (maximum)
44
General
12%
45
General
12%
46
General
6%
47 (2 parts)
Developer
12%
48
Developer
4%
49 & 50 (references)
Developer
4%
52 (2 parts)
Landlord
16%
53
Landlord
5%
54
Landlord
5%
55
Landlord
5%
56 & 57 (references)
Landlord
4%
67 (2 parts)
Care & Support Provider
12%
68 & 69 (references)
Care & Support Provider
3%
Total Available
100%
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Expressing Interest in a PQQ or
Tender
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•
•
•
If you see an advert in an OJEU notice or another publication asking
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A summary of the project
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Provisional Timeline
Event
Date
1
PQQ Documents Published
22/10/2012
2
Bidders’ Briefing / Supplier Day
18/10/2012
3
Deadline for Clarification Questions (on PQQ)
16/11/2012
4
Return of PQQs
03/12/2012
5
Shortlist of Suppliers invited to tender / ITT documents
released
11/02/2013
6
Possible Additional Bidders’ Briefings
TBC
7
Deadline for Clarification Questions (on ITT)
15/03/2013
8
Return of tenders
03/04/2013
HCC Expectations of Bidders
• Evidence that you understand what is required
• You have the capacity and capability to deliver the service
and can implement the specification of requirements
• A clear service delivery agreement with a focus on continuous
improvement
• A positive working relationship – share information and
problems/issues
• That you are open and honest and mutual trust
• You submit high quality documents that are as easy and simple
as possible for evaluation
• Do not submit extraneous information
PQQ Dos (1)
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Provide the evidence you can meet HCC requirements and:
Be Competitive & Profitable
Be Sustainable & deliver Continuity of service
Be Developmental & Innovative
Be Responsive & Flexible
Be a Quality supplier due to your uniqueness
..demonstrate you are the best choice & best value for money!
Remember:
• Assume we know nothing
• We probably do not know your business in entirety
• You are only as good as the evidence you present
• We cannot evaluate information you do not present
PQQ Dos (2)
• Submit on time - if late will not be considered
• In accordance with the Conditions of Pre – Qualification
• Recognise you are in a competitive process
• Answer all questions – do not leave any blanks & state N/A
• Respond to requests for further information promptly
• Clarify ALL issues/concerns before you submit your tender
• Ensure you/colleagues QA all documents before submission
If you do not understand anything in the PQQ documentation
ASK
Contact Details
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• Alistair Little – 01962 832 453
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Question and Answer Session