Acquisition Process and
Timetable
Rob Harries-Harris
Date: February 2014
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Agenda
• Acquisition Process
• Pre-Qualification
• Timetable
3
Restricted Process (OJEU)
• Two stage approach to market:
– Prequalification - shortlist potential candidates
– Invitation to tender
• All responses and queries handled using CTM
• Freedom of Information
Acquisition Process by Activities
Acquis’tn
Strategy
Market engagement
Make Buy
Contractual model
Management Plan
Incentivisation model
Allocation/reallocation
SL Approval
NDA Approval
DECC Approval
PQQ Prep
2nd Industry Day
Specification
Contract Strategy
PQQ Plan
PQQ
PQQ
PQQ Evaluation
Clarifications
Down-Selection
ITT Prep
Specification
Contract Strategy
Tender Evaluation Plan
ITT
Pre-ITT Workshop
ITT
Tender Evaluation
Tender Presentations
Verification Visits
Clarifications
Selection
Contract
Award
SL Approval
NDA Approval
DECC Approval
10 Day Standstill
Contract Award
Letters
Contract Execution
Pre-Qualification
• Contract Notice expected April/May 2014
• Likely areas of interest:
–
General Information and Pass/Fail Questions
–
Commercial
–
Technical Approach and Professional Ability
–
Management and Experience of Carrying Out Similar Works
–
QA/QC Systems and Approach
–
Health, Safety and Environmental
–
Behaviour / Alliancing
• 5-6 week response period
• 4-5 week evaluation period
• 4 week governance/approvals prior to tender invitations
How will we evaluate PQQs?
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General Information and Pass/Fail questions are not
scored
Other questions will be scored on a scale of 1 to 5
1.
Unsatisfactory
2.
Marginal
3.
Satisfactory
4.
Good
5.
Excellent
Certain questions will be Barrier Questions
Additional Information may be obtained
How to score well
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•
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Thoroughly understand SL’s needs and the PQQ document
Raise any queries as early as possible
Answer all the questions, include all the necessary information
Use a clear logical structure - explain your approach and solutions
Play to strengths, identify and mitigate weaknesses
Provide evidence, don’t just assert. Illustrate points with examples
Be clear and concise, write in a straightforwardly, stick to the point
Good presentation with clear referencing and labelling is useful
Where practical, include electronic links to additional information
DO NOT MAKE ANY ASSUMPTIONS
Timetable
Task
Start
End
Overall Programme
Jul 13
Sep 15
Strategy Development
Complete
Final Approval
Selection (PQQ) Stage
Apr/May 14
Apr 14
Issue contract notice/PQQ
Apr/May 14
PQQ Return
PQQ Evaluation, Short-list approval
Award (ITT) Stage
Oct 14
Jun 14
Jun 14
Oct 14
Oct 14
Jul 15
Issue ITT
Oct 14
ITT Return
Jan 14
ITT Evaluation Period
Feb 15
Apr 15
Governance and Award/Standstill
Apr 15
Jul 15
Jul 15
Sep 15
Mobilisation
Disclaimer
Important Information
• This communication and its contents have been provided to you for informational
purposes only. This communication is not advice on or a recommendation of any kind
with respect to the matters described herein, including without limitation, contracting
structures, contracting instruments, contracting strategies, related legal and
commercial issues or any combination of such matters. This communication does not
offer advice.
• No information contained herein constitutes an offer or solicitation by or on behalf of
Sellafield Ltd to enter into any contractual arrangement. Sellafield Ltd. makes no
representations or warranties, express or implied, regarding the accuracy, adequacy,
reasonableness or completeness of the information, assumptions or analysis
contained herein or in any supplemental materials, and Sellafield Ltd. accepts no
responsibility or liability in connection therewith. Opinions expressed in this
presentation are subject to change without notice.
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