MIS nodal Officer Meeting

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MIS NODAL OFFICER MEETING
30 & 31ST AUGUST, 2012
AGENDA- PART-I
•E-FMS
•Prerequisites and Activities to be taken by states
•Discussion on e-FMS for post office accounts
•State to share progress in pilot states on e-FMS.
•Readiness of other states to initiate the same.
•Role & Responsibility of:
•State DBA
•State Project Management Unit (SPMU) for e-FMS
implementation
•e-MR
•Feed back on the states visit for e-MR in 6 states
•e-MR (All States to move towards e-MR by September, 2012
•Important circulars issued w.r.t. to MIS/ ICT
PRE-REQUISITES for eFMS
• The States to:
1. Agree to make all MGNREGS payments through a
Central Account being operated at the State level/
District Level.
2. Internet connectivity should be available at least at
Block level.
3. Provide at least two operational PCs at every Block
with connectivity.
4. Agree to generate all Payment Orders
using
NREGASoft.
5. Adopt Digital Signatures for approving payments.
Activities to be undertaken by States : eFMS
1. Identification of Key Bank(s) by the State.
2. Agreement / MoU between the State & the Bank(s) to enable a
seamless electronic payment mechanism.
3. Co-ordination with the selected Key Bank(s) and NIC, New
Delhi for Interfacing NREGASoft with the Bank’s CBS.
4. Updation /verification of bank accounts of stake holders.
5. Identification of payment level & signatories.
6. Issuance of Digital Signatures to all Approving Authorities
7. Training the Approving Authorities on the usage of Digital
Signatures .
8. Positioning adequate technical manpower at State / District for
handholding.
Role and responsibility :STATE DBA
•Master Data Management
•Add/ Move District/ Block/ GP/ Village
•Edit GP/ Village name or Add Census code
•Delete/ Mark Urban Panchayat/ Village
•Update Masters (activity, material, vendor, executing agency, bank, bank-branch)
•Resume Documents
•Jobcard, Worker, Muster Roll, Zero attendance MR and Bill/ Voucher
•Opening Balance
•Edit/ Freeze opening balance
•Unfreeze opening balance
•Negative Balance
•Negative balance at each level
•Work Approval
•Set limit for work approval
•Manage Muster Roll Type
•E-muster/ pre-printed Muster Roll
•Delete payment date of Muster Roll
•Edit payment date of MR
•Account Information
•Download Panchayat wise MGNREGA workers account information
•Download MGNREGA DPC/ PO/ Implementing Agencies/ GP account information
Role and responsibility :STATE DBA
•Material Management
•Edit rate and quantity of material
•VAT/ Tax Management
•E-FMS
•Account Management
•Freeze workers account
•Unfreeze worker account
•Declare debit account
•Business Correspondent (BC)
•Add new BC, CSP
•Signatory Management
•Assign more location to signatories
•Delete/ Revoke DSCs
•Set Transaction Limit
•Expenditure on material
•Administrative expenditure
•Worker Name
•Correct invalid workers name
•Download Data
•Complete MGNREGA database of the State
Role and responsibility :STATE DBA
•Data mismatch management (in offline version of NREGAsoft
and Fast track data entry mode)
•Master data missing
•Number of works whose agency is not in agency master
•Deleted record from offline backup
•Deletion of muster roll (MR)
•Due to overlap period
•Due to worker missing in applicant table
•Due to family missing in registration table
Role and responsibility :SPMU
State Project Management Unit (SPMU)
SPMU at each state for implementation and monitoring of e-FMS and other ICT
related projects.
SPMU be headed by a Director level official from State RD and will be supported by:
 1 state MIS nodal Officer,
1 Junior Consultant,
1 Operations Manager, and
2 Operations Assistant, in each State.
Key responsibilities of the resources are detailed below:
State MIS Nodal Officer (SMNO)
SMNO will monitor the MIS operationalization on a day to day basis.
SMNO will be responsible of data centric operations assigned to him e.g. :
updation of various masters,
event registration in case of bifurcation of district, block, panchayats & freezing /unfreezing
of various options.
SMNO will ensure full MIS operationalisation which is a pre cursor for the e-FMS
implementation.
SMNO will discuss the MIS reports/alerts/issues with the State MGNREGA officials and eFMS related issues in SPMU regularly and ensure timely solution to the problems.
SMNO will report to SPMU Head on day-to-day basis
Role and responsibility : SPMU
Junior Consultant (JC)
The JC will serve as the link between the State RD department and MoRD.
JC will be reporting into the SPMU Head on e-FMS on a day-to-day basis.
JC will be responsible for the overall project management related to e-FMS and shall
undertake the following on an ongoing basis:
Help States understand the project scope & define project implementation roadmap & timelines
Provide support in signing agreement with the Banks for enabling Electronic Fund Transfer
(EFT) through Electronic Fund Management System (EFMS)
Monitor the project progress on an ongoing basis.
Monitor the flow of transaction on daily basis.
Daily Reconciliation of e-FMS Bank account and figures in the e-FMS module of NREGASoft.
Discuss the alerts in the SPMU meeting and suggest the follow up action.
Compilation of weekly, monthly progress reports for evaluation of project progress
Plan for organizing the Trainings and facilitate the same
Co-ordinate with the Central Project Management Unit (CPMU)
Provide support for conceptualization & implementation of other ICT initiatives under
MGNREGA.
Operations Manager (OM)
Role and responsibility :SPMU
Hold the overall responsibility of running of e-FMS on a daily basis.
Assign sites to Operations Assistants (OAs)
Oversee OAs in providing technical support (telephonic, email) to all the sites using
EFMS
Serve as the next level of escalation for technical support for problems that cannot be
solved by the OAs
Evaluation of performance of OAs and provide ongoing feedback for improvement
Identify, log, and report the defects in the EFMS system to the central NIC team
Technical troubleshooting in case of errors during fund transfer
Engage with the Bank representatives in resolving any transaction related errors
Oversee the implementation of other ICT initiatives under MGNREGA
Ensure the signatories change management on e-FMS
Does the activities assigned to the role i.e. freeze/unfreeze account, adding location to
e-FMS etc.
Operations Assistants (OA)
Technical support to their assigned sites for ensuring smooth operations of EFMS
Ensure successful fund transfers on a daily basis for their assigned sites
Co-ordinate with the AMC provider’s staff for technical onsite support, depending upon
the State arrangements for such support
Undertake the implementation of other ICT initiatives under MGNREGA
Status of e-MR and entry of MRs in MIS
Important Circulars
•States/ UTs to implement the use of e-MR by September 2012.
•Seeding of the Aadhaar number of MGNREGA workers in MIS (NREGAsoft)
•Advisory on NEFT charges to be paid to banks and encourage e-payments.
•Updating status of completed works in MIS
•Clarification on implementing CPSMS when states have already started
deploying e-FMS for payment of wages in MGNREGA
•MIS Issues
AGENDA: PART-II
• MIS to be only single source of reporting and all financial release will be based on
MIS reporting done by States
• OB reconciliation as per UC or Audit Report
• Pipeline expenditure
• Unemployment Allowance & Delayed Payments
• Updation of work status (a) Partial closure (b) Photos of works.
• Status of progress made by states
• Updation and cleaning of registration (Job Card) data.
• Updation, Verification & Freezing of Bank & Post offices accounts
• Making MB mandatory for corresponding MRs
• All States to shift from offline to Online Version of NREGASoft.
• Updation of UID (Aadhaar) Number of the MGNREGA beneficiaries in the Job
cards.
•Discussion on NREGASoft issues sent by states.
Status of MIS (FY 2011-12)
Persondays Generated (In lakhs)
Total Expenditure (Rs. In Lakhs)
MIS
Sl.No
.
State
1 BIHAR
MIS
% of MIS
reported till 30 reported till 27 against MPR
till 27 Aug, 12
April,2012
Aug,2012
MPR
reported till 30
April,2012
MPR
% of MIS
against MPR till
27 Aug, 12
reported till 27
Aug,2012
NA
626.8
665.6
NA
NA
147508
168214
NA
2 CHHATTISGARH
3 GUJARAT
NA
319.05
1212.9
311.2
1206.6
313.0
NA
98
NA
65248
204680
65368
207854
65976
NA
101
4 HARYANA
106.76
108.9
109.4
102
31343
31660
31292
100
5 JAMMU AND KASHMIR
283.15
162.2
205.3
73
61824
38885
52836
85
6 JHARKHAND
7 KARNATAKA
612.21
701.28
601.2
699.6
609.5
701.3
100
100
114324
177427
114357
219196
117094
177427
102
100
8 KERALA
633.10
631.9
633.1
100
99376
100503
99376
100
620.73
453.75
651.2
453.7
742.6
453.7
120
100
160986
104556
158814
103217
165614
104556
103
100
9 MAHARASHTRA
10 ODISHA
11 PUNJAB
64.1
64.4
64.5
101
15592
15926
16053
103
12 RAJASTHAN
2107.72
2107.7
2119.3
101
318447
318897
322234
101
13 TAMIL NADU
14 UTTAR PRADESH
2836.61
2703.01
3014.2
2653.0
3015.7
2668.1
106
99
279251
511538
292180
506222
292489
510634
105
100
15 UTTARAKHAND
215.83
190.3
198.3
92
41805
39764
41499
99
16 ANDHRA PRADESH
17 ARUNACHAL PRADESH
2976.9
33.6
2767.7
0.5
2885.2
0.5
97
2
415721
6868
415422
95
417864
97
101
1
18 ASSAM
351.5
353.5
352.6
100
74156
74828
74802
101
19 HIMACHAL PRADESH
254.8
261.1
267.8
105
50964
50406
51066
100
1502.4
1805.7
1433.6
1574.5
1488.7
1651.8
99
91
295904
345542
300433
339827
290756
344165
98
100
22 MANIPUR
359.1
205.1
224.1
62
64737
28118
33062
51
23 MEGHALAYA
24 MIZORAM
175.4
147.1
161.7
122.9
167.0
125.4
95
85
32135
36286
28109
20477
29810
23980
93
66
25 NAGALAND
343.4
225.9
259.5
76
66748
45344
51445
77
50.2
32.8
32.8
65
10386
7094
7109
68
489.7
NA
489.7
8.1
489.7
8.2
100
NA
94599
NA
94560
1549
94599
1614
100
NA
3.97
0.0
0.0
0
718
0
0
0
NA
NR
3.1
1.5
3.1
1.6
NA
NR
NA
NR
715
264
703
310
NA
NR
NR
NR
20 WEST BENGAL
21 MADHYA PRADESH
26 SIKKIM
27 TRIPURA
28 ANDAMAN AND NICOBAR
29 DADRA & NAGAR HAVELI
30 GOA
31 LAKSHADWEEP
32 PUDUCHERRY
Total
NR
10.8
10.8
20150.98
21141.65
21675.10
NR
1265
1265
3476481
3765683
3795794
MPR:
1) Data of all districts are not available in BIHAR, CHHATTISGARH, A & Nicobar, Goa
2) 2 districts are not entered in MAHARASHTRA
STATES TO RECONCILE FIGURES AND CLOSE THE DATA ENTRY FOR FY 11-12
Work completion rate (FY 2011-12): States to expedite closure of works in MIS
MARCH -2012
Sl.no
.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
Total Works
takenup (New +
State
Spill over)
HIMACHAL PRADESH
66910
KERLA
154897
ANDAMAN AND NICOBAR
404
WEST BENGAL
323223
CHHATTISGARH
194479
ODISHA
218251
TRIPURA
71077
GUJARAT
137190
HARYANA
18738
UTTAR PRADESH
1317834
GOA
1183
PUNJAB
17045
SIKKIM
4034
JHARKHAND
246558
MADHYA PRADESH
824566
KARNATAKA
329987
ASSAM
63768
TAMIL NADU
134697
UTTARAKHAND
62209
MIZORAM
8913
MEGHALAYA
22608
RAJASTHAN
381234
PONDICHERRY
1313
JAMMU & KASHMIR
52387
MAHARASHTRA
196887
ANDHRA PRADESH
1645884
NAGALAND
20187
BIHAR
304077
ARUNACHAL PRADESH
333
MANIPUR
5825
LAKSHADWEEP
116
DADRA & NAGAR HAVELI
NR
TOTAL
6826814
AUGUST-2012
Completed
Works
23692
52689
127
93253
51533
55172
15840
28717
3881
230167
196
2520
586
34357
104412
39825
7129
13188
6008
608
1340
18222
44
1580
4990
20955
128
62
0
0
0
NR
811221
%age of Works
Completion
35.41
34.02
31.44
28.85
26.50
25.28
22.29
20.93
20.71
17.47
16.57
14.78
14.53
13.93
12.66
12.07
11.18
9.79
9.66
6.82
5.93
4.78
3.35
3.02
2.53
1.27
0.63
0.02
0.00
0.00
0.00
NR
11.88
Total works
takenup (New + Completed
% of work
S.No.
State
Spillover)
works
completion
1 BIHAR
306543
33954
11.08
2 CHHATTISGARH
235804
86284
36.59
3 GUJARAT
130927
53964
41.22
4 HARYANA
20450
14715
71.96
5 JAMMU AND KASHMIR
78604
6939
8.83
6 JHARKHAND
259446
46022
17.74
7 KARNATAKA
334563
124748
37.29
8 KERALA
158690
147898
93.20
9 MAHARASHTRA
267316
22561
8.44
10 ODISHA
234238
74045
31.61
11 PUNJAB
17899
7821
43.70
12 RAJASTHAN
374049
40632
10.86
13 TAMIL NADU
119274
56728
47.56
14 UTTAR PRADESH
1803668
564118
31.28
15 UTTARAKHAND
72490
13228
18.25
16 ANDAMAN AND NICOBAR
674
340
50.45
17 ANDHRA PRADESH
2129419
197722
9.29
18 ARUNACHAL PRADESH
374
0
0.00
19 ASSAM
62512
15648
25.03
20 DADRA & NAGAR HAVELI
NR
NR
NR
21 GOA
1077
352
32.68
22 HIMACHAL PRADESH
82160
38884
47.33
23 LAKSHADWEEP
88
0
0.00
24 MADHYA PRADESH
890246
155307
17.45
25 MANIPUR
9263
1786
19.28
26 MEGHALAYA
23752
9780
41.18
27 MIZORAM
11844
1567
13.23
28 NAGALAND
25855
2316
8.96
29 PUDUCHERRY
1336
66
4.94
30 SIKKIM
4813
1527
31.73
31 TRIPURA
83745
66454
79.35
32 WEST BENGAL
420257
193222
45.98
Grand Total
8161379
1978628
24.24
%of works completed since inception in MIS
Total (Si nce i ncepti on ti l l FY 2011-12)
S No.
1
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
State
2
BIHAR
CHHATTISGARH
GUJARAT
HARYANA
JAMMU AND KASHMIR
JHARKHAND
KARNATAKA
KERALA
MAHARASHTRA
ODISHA
PUNJAB
RAJASTHAN
TAMIL NADU
UTTAR PRADESH
UTTARAKHAND
ANDHRA PRADESH
ARUNACHAL PRADESH
ASSAM
GOA
HIMACHAL PRADESH
MADHYA PRADESH
MANIPUR
MEGHALAYA
MIZORAM
NAGALAND
SIKKIM
TRIPURA
WEST BENGAL
ANDAMAN AND NICOBAR
DADRA & NAGAR HAVELI
LAKSHADWEEP
PUDUCHERRY
Total
No. of Works
started
3
440061
406042
293076
37134
93948
435793
1095815
163825
369649
506928
31627
646342
175458
2483817
105677
7204048
1251
80498
3532
177960
1431017
11912
32886
16092
28128
7292
370054
873787
1297
1
172
1662
17526784
No. of Work
Completed
4
117208
240850
195860
31084
9618
210365
630727
150699
43116
213238
20946
297422
130595
852718
39977
1275052
33
32548
1103
128427
690936
1841
15554
5288
4317
3717
215756
537690
512
0
0
73
6097271
Work
Completion
Rate
5
26.6
59.3
66.8
83.7
10.2
48.3
57.6
92.0
11.7
42.1
66.2
46.0
74.4
34.3
37.8
17.7
2.6
40.4
31.2
72.2
48.3
15.5
47.3
32.9
15.3
51.0
58.3
61.5
39.5
0.0
0.0
4.4
34.8
Work
completion
till last
meeting
6
0.7
47.8
49.7
63.8
4.5
42.3
45.5
29.0
4.7
35.8
52.0
28.6
22.8
35.6
35.5
16.4
3.0
22.7
28.7
66.2
40.3
0.3
26.3
32.0
9.3
30.1
49.9
52.1
25.3
0.0
0.0
2.9
29.1
States to
expedite
closure of
works in
MIS
Status of works photos
S.No.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
States
BIHAR
CHHATTISGARH
GUJARAT
HARYANA
JAMMU AND KASHMIR
JHARKHAND
KARNATAKA
KERALA
MAHARASHTRA
ODISHA
PUNJAB
RAJASTHAN
TAMIL NADU
UTTAR PRADESH
UTTARAKHAND
ANDHRA PRADESH
ARUNACHAL PRADESH
ASSAM
GOA
HIMACHAL PRADESH
MADHYA PRADESH
MANIPUR
MEGHALAYA
MIZORAM
NAGALAND
SIKKIM
TRIPURA
WEST BENGAL
ANDAMAN AND NICOBAR
DADRA & NAGAR HAVELI
LAKSHADWEEP
PUDUCHERRY
Total
No. of Photos in Different Work Status
Total No. of
Total No. of
Before Start
During
Photos in
Photos in
of Work
Execution of Completed
Different
Different Work
(Work Site)
Works
Works
Work Status Status till last
81
266
48
395
0
38305
46136
78429
162870
22835
3709
4650
5557
13916
924
5910
6137
8135
20182
5453
24
63
72
159
18
17102
16149
14184
47435
17156
83058
82285
84639
249982
87172
29279
30742
34006
94027
30950
2013
4393
3638
10044
108
6930
8082
6520
21532
1704
116
226
89
431
159
11610
9086
11328
32024
5719
38
24
0
62
13
149999
120601
173976
444576
232
157
117
271
545
513
0
0
0
0
0
0
0
0
0
0
1165
1414
1081
3660
528
0
0
0
0
0
358
88
69
515
0
26
45
64
135
33
133
35
29
197
147
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
2
3
2
150
223
195
568
482
7002
7568
8207
22777
12913
5
2
1
8
6
0
0
0
0
0
0
0
0
0
0
1
1
1
3
3
357171
338334
430541
1126046
187070
States to
upload
photos of
works with
GPS
co-ordinates
Status of jobcards with HHs photo & A/C number
S.No
State
% of
Workers
with A/C
Nos.
1
2
3
% of Workers
with A/C
Nos.(in last
meeting)
% of
jobc ards
with HHPhotos
% of jobc ards
with HHPhotos Iin last
meeting)
3a
4
4a
1
BIHAR
CHHATTISGARH
3
GUJARAT
4
HARYANA
5
JAMMU AND KASHMIR
6
JHARKHAND
7
KARNATAKA
8
KERALA
9
MAHARASHTRA
10
ODISHA
11
PUNJAB
12
RAJASTHAN
13
TAMIL NADU
14
UTTAR PRADESH
15
UTTARAKHAND
16
ANDAMAN AND NICOBAR
17
ANDHRA PRADESH
18
ARUNACHAL PRADESH
19
ASSAM
20
DADRA & NAGAR HAVELI
21
HIMACHAL PRADESH
22
LAKSHADWEEP
23
MADHYA PRADESH
24
MANIPUR
25
MEGHALAYA
26
MIZORAM
27
NAGALAND
28
PUDUCHERRY
29
SIKKIM
30
TRIPURA
31
Total WEST BENGAL
26
22
0
0
2
52
50
25
25
40
39
27
28
59
58
48
47
52
44
4
5
48
46
28
28
44
44
53
53
50
51
26
17
22
17
27
27
37
35
7
7
51
50
74
74
43
42
34
34
>>>>
7
3
2
0
63
62
43
37
36
34
16
17
73
68
1
4
67
0
12
12
18
24
51
50
29
27
3
1
2
0
38
35
28
28
42
42
26
27
31
29
0
0
25
21
44
44
26
25
67
69
58
59
7
7
23
23
10
11
50
50
1
1
57
56
3
3
81
84
87
87
43
41
10
9
42
37
20
21
States to
upload
photos of
workers and
update and
freeze the
bank & PO
A/c
information
Status of Aadhaar number
S.No.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
States
BIHAR
CHHATTISGARH
GUJARAT
HARYANA
JAMMU AND KASHMIR
JHARKHAND
KARNATAKA
KERALA
MAHARASHTRA
ODISHA
PUNJAB
RAJASTHAN
TAMIL NADU
UTTAR PRADESH
UTTARAKHAND
ANDAMAN AND NICOBAR
ANDHRA PRADESH
ARUNACHAL PRADESH
ASSAM
DADRA & NAGAR HAVELI
GOA
HIMACHAL PRADESH
LAKSHADWEEP
MADHYA PRADESH
MANIPUR
MEGHALAYA
MIZORAM
NAGALAND
PUDUCHERRY
SIKKIM
TRIPURA
WEST BENGAL
Total
No. of
Registered
HouseHolds
12347314
4343852
3763336
690350
891789
4042017
5219814
2189883
6807134
6202273
884861
9942560
8617837
14811561
1031625
45457
12041798
88386
3907217
7666
32612
1120035
8236
12007345
472474
455861
207554
383894
67714
80266
628127
11264811
124605845
No. of
Registered
Workers
18564670
14184630
9678929
1398030
1381253
8820652
15008953
3548688
16767894
16752446
1533809
25115234
14465531
20830735
1789406
63520
28040168
201968
5725084
11511
42670
1898937
17009
37624851
950759
987865
498596
650724
159346
159984
1378166
24240463
272492822
No. of
Registered
Workers
with Aadhaar
No. in MIS
3
24
7
200
0
1326
273
1154
11
27
1
18
0
28
4
0
0
0
429
0
0
15
0
0
0
0
0
0
0
4
3952
0
7479
No. of Registered
Workers
with Aadhaar No.
in MIS (in Last
meeting)
0
7
4
0
0
892
21
17
6
1
0
1
0
5
0
0
0
0
429
0
0
0
0
0
0
0
0
0
0
1
3847
0
5231
THANKS
E-FMS:CONTACT DETAILS
(1) MADHURI SHARMA
[email protected]
Phone: 9717040557/23097055
(2) RITESH SAXENA
[email protected]
Phone: 9999 666 299
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