MIS NODAL OFFICER MEETING 30 & 31ST AUGUST, 2012 AGENDA- PART-I •E-FMS •Prerequisites and Activities to be taken by states •Discussion on e-FMS for post office accounts •State to share progress in pilot states on e-FMS. •Readiness of other states to initiate the same. •Role & Responsibility of: •State DBA •State Project Management Unit (SPMU) for e-FMS implementation •e-MR •Feed back on the states visit for e-MR in 6 states •e-MR (All States to move towards e-MR by September, 2012 •Important circulars issued w.r.t. to MIS/ ICT PRE-REQUISITES for eFMS • The States to: 1. Agree to make all MGNREGS payments through a Central Account being operated at the State level/ District Level. 2. Internet connectivity should be available at least at Block level. 3. Provide at least two operational PCs at every Block with connectivity. 4. Agree to generate all Payment Orders using NREGASoft. 5. Adopt Digital Signatures for approving payments. Activities to be undertaken by States : eFMS 1. Identification of Key Bank(s) by the State. 2. Agreement / MoU between the State & the Bank(s) to enable a seamless electronic payment mechanism. 3. Co-ordination with the selected Key Bank(s) and NIC, New Delhi for Interfacing NREGASoft with the Bank’s CBS. 4. Updation /verification of bank accounts of stake holders. 5. Identification of payment level & signatories. 6. Issuance of Digital Signatures to all Approving Authorities 7. Training the Approving Authorities on the usage of Digital Signatures . 8. Positioning adequate technical manpower at State / District for handholding. Role and responsibility :STATE DBA •Master Data Management •Add/ Move District/ Block/ GP/ Village •Edit GP/ Village name or Add Census code •Delete/ Mark Urban Panchayat/ Village •Update Masters (activity, material, vendor, executing agency, bank, bank-branch) •Resume Documents •Jobcard, Worker, Muster Roll, Zero attendance MR and Bill/ Voucher •Opening Balance •Edit/ Freeze opening balance •Unfreeze opening balance •Negative Balance •Negative balance at each level •Work Approval •Set limit for work approval •Manage Muster Roll Type •E-muster/ pre-printed Muster Roll •Delete payment date of Muster Roll •Edit payment date of MR •Account Information •Download Panchayat wise MGNREGA workers account information •Download MGNREGA DPC/ PO/ Implementing Agencies/ GP account information Role and responsibility :STATE DBA •Material Management •Edit rate and quantity of material •VAT/ Tax Management •E-FMS •Account Management •Freeze workers account •Unfreeze worker account •Declare debit account •Business Correspondent (BC) •Add new BC, CSP •Signatory Management •Assign more location to signatories •Delete/ Revoke DSCs •Set Transaction Limit •Expenditure on material •Administrative expenditure •Worker Name •Correct invalid workers name •Download Data •Complete MGNREGA database of the State Role and responsibility :STATE DBA •Data mismatch management (in offline version of NREGAsoft and Fast track data entry mode) •Master data missing •Number of works whose agency is not in agency master •Deleted record from offline backup •Deletion of muster roll (MR) •Due to overlap period •Due to worker missing in applicant table •Due to family missing in registration table Role and responsibility :SPMU State Project Management Unit (SPMU) SPMU at each state for implementation and monitoring of e-FMS and other ICT related projects. SPMU be headed by a Director level official from State RD and will be supported by: 1 state MIS nodal Officer, 1 Junior Consultant, 1 Operations Manager, and 2 Operations Assistant, in each State. Key responsibilities of the resources are detailed below: State MIS Nodal Officer (SMNO) SMNO will monitor the MIS operationalization on a day to day basis. SMNO will be responsible of data centric operations assigned to him e.g. : updation of various masters, event registration in case of bifurcation of district, block, panchayats & freezing /unfreezing of various options. SMNO will ensure full MIS operationalisation which is a pre cursor for the e-FMS implementation. SMNO will discuss the MIS reports/alerts/issues with the State MGNREGA officials and eFMS related issues in SPMU regularly and ensure timely solution to the problems. SMNO will report to SPMU Head on day-to-day basis Role and responsibility : SPMU Junior Consultant (JC) The JC will serve as the link between the State RD department and MoRD. JC will be reporting into the SPMU Head on e-FMS on a day-to-day basis. JC will be responsible for the overall project management related to e-FMS and shall undertake the following on an ongoing basis: Help States understand the project scope & define project implementation roadmap & timelines Provide support in signing agreement with the Banks for enabling Electronic Fund Transfer (EFT) through Electronic Fund Management System (EFMS) Monitor the project progress on an ongoing basis. Monitor the flow of transaction on daily basis. Daily Reconciliation of e-FMS Bank account and figures in the e-FMS module of NREGASoft. Discuss the alerts in the SPMU meeting and suggest the follow up action. Compilation of weekly, monthly progress reports for evaluation of project progress Plan for organizing the Trainings and facilitate the same Co-ordinate with the Central Project Management Unit (CPMU) Provide support for conceptualization & implementation of other ICT initiatives under MGNREGA. Operations Manager (OM) Role and responsibility :SPMU Hold the overall responsibility of running of e-FMS on a daily basis. Assign sites to Operations Assistants (OAs) Oversee OAs in providing technical support (telephonic, email) to all the sites using EFMS Serve as the next level of escalation for technical support for problems that cannot be solved by the OAs Evaluation of performance of OAs and provide ongoing feedback for improvement Identify, log, and report the defects in the EFMS system to the central NIC team Technical troubleshooting in case of errors during fund transfer Engage with the Bank representatives in resolving any transaction related errors Oversee the implementation of other ICT initiatives under MGNREGA Ensure the signatories change management on e-FMS Does the activities assigned to the role i.e. freeze/unfreeze account, adding location to e-FMS etc. Operations Assistants (OA) Technical support to their assigned sites for ensuring smooth operations of EFMS Ensure successful fund transfers on a daily basis for their assigned sites Co-ordinate with the AMC provider’s staff for technical onsite support, depending upon the State arrangements for such support Undertake the implementation of other ICT initiatives under MGNREGA Status of e-MR and entry of MRs in MIS Important Circulars •States/ UTs to implement the use of e-MR by September 2012. •Seeding of the Aadhaar number of MGNREGA workers in MIS (NREGAsoft) •Advisory on NEFT charges to be paid to banks and encourage e-payments. •Updating status of completed works in MIS •Clarification on implementing CPSMS when states have already started deploying e-FMS for payment of wages in MGNREGA •MIS Issues AGENDA: PART-II • MIS to be only single source of reporting and all financial release will be based on MIS reporting done by States • OB reconciliation as per UC or Audit Report • Pipeline expenditure • Unemployment Allowance & Delayed Payments • Updation of work status (a) Partial closure (b) Photos of works. • Status of progress made by states • Updation and cleaning of registration (Job Card) data. • Updation, Verification & Freezing of Bank & Post offices accounts • Making MB mandatory for corresponding MRs • All States to shift from offline to Online Version of NREGASoft. • Updation of UID (Aadhaar) Number of the MGNREGA beneficiaries in the Job cards. •Discussion on NREGASoft issues sent by states. Status of MIS (FY 2011-12) Persondays Generated (In lakhs) Total Expenditure (Rs. In Lakhs) MIS Sl.No . State 1 BIHAR MIS % of MIS reported till 30 reported till 27 against MPR till 27 Aug, 12 April,2012 Aug,2012 MPR reported till 30 April,2012 MPR % of MIS against MPR till 27 Aug, 12 reported till 27 Aug,2012 NA 626.8 665.6 NA NA 147508 168214 NA 2 CHHATTISGARH 3 GUJARAT NA 319.05 1212.9 311.2 1206.6 313.0 NA 98 NA 65248 204680 65368 207854 65976 NA 101 4 HARYANA 106.76 108.9 109.4 102 31343 31660 31292 100 5 JAMMU AND KASHMIR 283.15 162.2 205.3 73 61824 38885 52836 85 6 JHARKHAND 7 KARNATAKA 612.21 701.28 601.2 699.6 609.5 701.3 100 100 114324 177427 114357 219196 117094 177427 102 100 8 KERALA 633.10 631.9 633.1 100 99376 100503 99376 100 620.73 453.75 651.2 453.7 742.6 453.7 120 100 160986 104556 158814 103217 165614 104556 103 100 9 MAHARASHTRA 10 ODISHA 11 PUNJAB 64.1 64.4 64.5 101 15592 15926 16053 103 12 RAJASTHAN 2107.72 2107.7 2119.3 101 318447 318897 322234 101 13 TAMIL NADU 14 UTTAR PRADESH 2836.61 2703.01 3014.2 2653.0 3015.7 2668.1 106 99 279251 511538 292180 506222 292489 510634 105 100 15 UTTARAKHAND 215.83 190.3 198.3 92 41805 39764 41499 99 16 ANDHRA PRADESH 17 ARUNACHAL PRADESH 2976.9 33.6 2767.7 0.5 2885.2 0.5 97 2 415721 6868 415422 95 417864 97 101 1 18 ASSAM 351.5 353.5 352.6 100 74156 74828 74802 101 19 HIMACHAL PRADESH 254.8 261.1 267.8 105 50964 50406 51066 100 1502.4 1805.7 1433.6 1574.5 1488.7 1651.8 99 91 295904 345542 300433 339827 290756 344165 98 100 22 MANIPUR 359.1 205.1 224.1 62 64737 28118 33062 51 23 MEGHALAYA 24 MIZORAM 175.4 147.1 161.7 122.9 167.0 125.4 95 85 32135 36286 28109 20477 29810 23980 93 66 25 NAGALAND 343.4 225.9 259.5 76 66748 45344 51445 77 50.2 32.8 32.8 65 10386 7094 7109 68 489.7 NA 489.7 8.1 489.7 8.2 100 NA 94599 NA 94560 1549 94599 1614 100 NA 3.97 0.0 0.0 0 718 0 0 0 NA NR 3.1 1.5 3.1 1.6 NA NR NA NR 715 264 703 310 NA NR NR NR 20 WEST BENGAL 21 MADHYA PRADESH 26 SIKKIM 27 TRIPURA 28 ANDAMAN AND NICOBAR 29 DADRA & NAGAR HAVELI 30 GOA 31 LAKSHADWEEP 32 PUDUCHERRY Total NR 10.8 10.8 20150.98 21141.65 21675.10 NR 1265 1265 3476481 3765683 3795794 MPR: 1) Data of all districts are not available in BIHAR, CHHATTISGARH, A & Nicobar, Goa 2) 2 districts are not entered in MAHARASHTRA STATES TO RECONCILE FIGURES AND CLOSE THE DATA ENTRY FOR FY 11-12 Work completion rate (FY 2011-12): States to expedite closure of works in MIS MARCH -2012 Sl.no . 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 Total Works takenup (New + State Spill over) HIMACHAL PRADESH 66910 KERLA 154897 ANDAMAN AND NICOBAR 404 WEST BENGAL 323223 CHHATTISGARH 194479 ODISHA 218251 TRIPURA 71077 GUJARAT 137190 HARYANA 18738 UTTAR PRADESH 1317834 GOA 1183 PUNJAB 17045 SIKKIM 4034 JHARKHAND 246558 MADHYA PRADESH 824566 KARNATAKA 329987 ASSAM 63768 TAMIL NADU 134697 UTTARAKHAND 62209 MIZORAM 8913 MEGHALAYA 22608 RAJASTHAN 381234 PONDICHERRY 1313 JAMMU & KASHMIR 52387 MAHARASHTRA 196887 ANDHRA PRADESH 1645884 NAGALAND 20187 BIHAR 304077 ARUNACHAL PRADESH 333 MANIPUR 5825 LAKSHADWEEP 116 DADRA & NAGAR HAVELI NR TOTAL 6826814 AUGUST-2012 Completed Works 23692 52689 127 93253 51533 55172 15840 28717 3881 230167 196 2520 586 34357 104412 39825 7129 13188 6008 608 1340 18222 44 1580 4990 20955 128 62 0 0 0 NR 811221 %age of Works Completion 35.41 34.02 31.44 28.85 26.50 25.28 22.29 20.93 20.71 17.47 16.57 14.78 14.53 13.93 12.66 12.07 11.18 9.79 9.66 6.82 5.93 4.78 3.35 3.02 2.53 1.27 0.63 0.02 0.00 0.00 0.00 NR 11.88 Total works takenup (New + Completed % of work S.No. State Spillover) works completion 1 BIHAR 306543 33954 11.08 2 CHHATTISGARH 235804 86284 36.59 3 GUJARAT 130927 53964 41.22 4 HARYANA 20450 14715 71.96 5 JAMMU AND KASHMIR 78604 6939 8.83 6 JHARKHAND 259446 46022 17.74 7 KARNATAKA 334563 124748 37.29 8 KERALA 158690 147898 93.20 9 MAHARASHTRA 267316 22561 8.44 10 ODISHA 234238 74045 31.61 11 PUNJAB 17899 7821 43.70 12 RAJASTHAN 374049 40632 10.86 13 TAMIL NADU 119274 56728 47.56 14 UTTAR PRADESH 1803668 564118 31.28 15 UTTARAKHAND 72490 13228 18.25 16 ANDAMAN AND NICOBAR 674 340 50.45 17 ANDHRA PRADESH 2129419 197722 9.29 18 ARUNACHAL PRADESH 374 0 0.00 19 ASSAM 62512 15648 25.03 20 DADRA & NAGAR HAVELI NR NR NR 21 GOA 1077 352 32.68 22 HIMACHAL PRADESH 82160 38884 47.33 23 LAKSHADWEEP 88 0 0.00 24 MADHYA PRADESH 890246 155307 17.45 25 MANIPUR 9263 1786 19.28 26 MEGHALAYA 23752 9780 41.18 27 MIZORAM 11844 1567 13.23 28 NAGALAND 25855 2316 8.96 29 PUDUCHERRY 1336 66 4.94 30 SIKKIM 4813 1527 31.73 31 TRIPURA 83745 66454 79.35 32 WEST BENGAL 420257 193222 45.98 Grand Total 8161379 1978628 24.24 %of works completed since inception in MIS Total (Si nce i ncepti on ti l l FY 2011-12) S No. 1 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 State 2 BIHAR CHHATTISGARH GUJARAT HARYANA JAMMU AND KASHMIR JHARKHAND KARNATAKA KERALA MAHARASHTRA ODISHA PUNJAB RAJASTHAN TAMIL NADU UTTAR PRADESH UTTARAKHAND ANDHRA PRADESH ARUNACHAL PRADESH ASSAM GOA HIMACHAL PRADESH MADHYA PRADESH MANIPUR MEGHALAYA MIZORAM NAGALAND SIKKIM TRIPURA WEST BENGAL ANDAMAN AND NICOBAR DADRA & NAGAR HAVELI LAKSHADWEEP PUDUCHERRY Total No. of Works started 3 440061 406042 293076 37134 93948 435793 1095815 163825 369649 506928 31627 646342 175458 2483817 105677 7204048 1251 80498 3532 177960 1431017 11912 32886 16092 28128 7292 370054 873787 1297 1 172 1662 17526784 No. of Work Completed 4 117208 240850 195860 31084 9618 210365 630727 150699 43116 213238 20946 297422 130595 852718 39977 1275052 33 32548 1103 128427 690936 1841 15554 5288 4317 3717 215756 537690 512 0 0 73 6097271 Work Completion Rate 5 26.6 59.3 66.8 83.7 10.2 48.3 57.6 92.0 11.7 42.1 66.2 46.0 74.4 34.3 37.8 17.7 2.6 40.4 31.2 72.2 48.3 15.5 47.3 32.9 15.3 51.0 58.3 61.5 39.5 0.0 0.0 4.4 34.8 Work completion till last meeting 6 0.7 47.8 49.7 63.8 4.5 42.3 45.5 29.0 4.7 35.8 52.0 28.6 22.8 35.6 35.5 16.4 3.0 22.7 28.7 66.2 40.3 0.3 26.3 32.0 9.3 30.1 49.9 52.1 25.3 0.0 0.0 2.9 29.1 States to expedite closure of works in MIS Status of works photos S.No. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 States BIHAR CHHATTISGARH GUJARAT HARYANA JAMMU AND KASHMIR JHARKHAND KARNATAKA KERALA MAHARASHTRA ODISHA PUNJAB RAJASTHAN TAMIL NADU UTTAR PRADESH UTTARAKHAND ANDHRA PRADESH ARUNACHAL PRADESH ASSAM GOA HIMACHAL PRADESH MADHYA PRADESH MANIPUR MEGHALAYA MIZORAM NAGALAND SIKKIM TRIPURA WEST BENGAL ANDAMAN AND NICOBAR DADRA & NAGAR HAVELI LAKSHADWEEP PUDUCHERRY Total No. of Photos in Different Work Status Total No. of Total No. of Before Start During Photos in Photos in of Work Execution of Completed Different Different Work (Work Site) Works Works Work Status Status till last 81 266 48 395 0 38305 46136 78429 162870 22835 3709 4650 5557 13916 924 5910 6137 8135 20182 5453 24 63 72 159 18 17102 16149 14184 47435 17156 83058 82285 84639 249982 87172 29279 30742 34006 94027 30950 2013 4393 3638 10044 108 6930 8082 6520 21532 1704 116 226 89 431 159 11610 9086 11328 32024 5719 38 24 0 62 13 149999 120601 173976 444576 232 157 117 271 545 513 0 0 0 0 0 0 0 0 0 0 1165 1414 1081 3660 528 0 0 0 0 0 358 88 69 515 0 26 45 64 135 33 133 35 29 197 147 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 2 3 2 150 223 195 568 482 7002 7568 8207 22777 12913 5 2 1 8 6 0 0 0 0 0 0 0 0 0 0 1 1 1 3 3 357171 338334 430541 1126046 187070 States to upload photos of works with GPS co-ordinates Status of jobcards with HHs photo & A/C number S.No State % of Workers with A/C Nos. 1 2 3 % of Workers with A/C Nos.(in last meeting) % of jobc ards with HHPhotos % of jobc ards with HHPhotos Iin last meeting) 3a 4 4a 1 BIHAR CHHATTISGARH 3 GUJARAT 4 HARYANA 5 JAMMU AND KASHMIR 6 JHARKHAND 7 KARNATAKA 8 KERALA 9 MAHARASHTRA 10 ODISHA 11 PUNJAB 12 RAJASTHAN 13 TAMIL NADU 14 UTTAR PRADESH 15 UTTARAKHAND 16 ANDAMAN AND NICOBAR 17 ANDHRA PRADESH 18 ARUNACHAL PRADESH 19 ASSAM 20 DADRA & NAGAR HAVELI 21 HIMACHAL PRADESH 22 LAKSHADWEEP 23 MADHYA PRADESH 24 MANIPUR 25 MEGHALAYA 26 MIZORAM 27 NAGALAND 28 PUDUCHERRY 29 SIKKIM 30 TRIPURA 31 Total WEST BENGAL 26 22 0 0 2 52 50 25 25 40 39 27 28 59 58 48 47 52 44 4 5 48 46 28 28 44 44 53 53 50 51 26 17 22 17 27 27 37 35 7 7 51 50 74 74 43 42 34 34 >>>> 7 3 2 0 63 62 43 37 36 34 16 17 73 68 1 4 67 0 12 12 18 24 51 50 29 27 3 1 2 0 38 35 28 28 42 42 26 27 31 29 0 0 25 21 44 44 26 25 67 69 58 59 7 7 23 23 10 11 50 50 1 1 57 56 3 3 81 84 87 87 43 41 10 9 42 37 20 21 States to upload photos of workers and update and freeze the bank & PO A/c information Status of Aadhaar number S.No. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 States BIHAR CHHATTISGARH GUJARAT HARYANA JAMMU AND KASHMIR JHARKHAND KARNATAKA KERALA MAHARASHTRA ODISHA PUNJAB RAJASTHAN TAMIL NADU UTTAR PRADESH UTTARAKHAND ANDAMAN AND NICOBAR ANDHRA PRADESH ARUNACHAL PRADESH ASSAM DADRA & NAGAR HAVELI GOA HIMACHAL PRADESH LAKSHADWEEP MADHYA PRADESH MANIPUR MEGHALAYA MIZORAM NAGALAND PUDUCHERRY SIKKIM TRIPURA WEST BENGAL Total No. of Registered HouseHolds 12347314 4343852 3763336 690350 891789 4042017 5219814 2189883 6807134 6202273 884861 9942560 8617837 14811561 1031625 45457 12041798 88386 3907217 7666 32612 1120035 8236 12007345 472474 455861 207554 383894 67714 80266 628127 11264811 124605845 No. of Registered Workers 18564670 14184630 9678929 1398030 1381253 8820652 15008953 3548688 16767894 16752446 1533809 25115234 14465531 20830735 1789406 63520 28040168 201968 5725084 11511 42670 1898937 17009 37624851 950759 987865 498596 650724 159346 159984 1378166 24240463 272492822 No. of Registered Workers with Aadhaar No. in MIS 3 24 7 200 0 1326 273 1154 11 27 1 18 0 28 4 0 0 0 429 0 0 15 0 0 0 0 0 0 0 4 3952 0 7479 No. of Registered Workers with Aadhaar No. in MIS (in Last meeting) 0 7 4 0 0 892 21 17 6 1 0 1 0 5 0 0 0 0 429 0 0 0 0 0 0 0 0 0 0 1 3847 0 5231 THANKS E-FMS:CONTACT DETAILS (1) MADHURI SHARMA madhuri@nic.in Phone: 9717040557/23097055 (2) RITESH SAXENA ritesh_saxena123@yahoo.com Phone: 9999 666 299