Solutions to Inventory Inventory Solution-1 Problem 17-18, p. 552 The table below shows sales, cost of sales, and inventory data for Aladdin Products Supply Inc., a wholesale distributor of cleaning supplies. All amounts are in the thousands. 2012 Sales 2011 2010 2009 $23.2 $21.7 $19.6 $17.4 17.1 16.8 15.2 13.5 Beginning inventory 2.3 2.1 1.9 1.5 Ending inventory 2.9 2.3 2.1 1.9 Cost of Sales REQUIRED: a. Calculate the following ratios: 1) Gross margin as a percentage of sales 2) Inventory turnover b. List several logical causes of the changes in the two ratios. c. Assume that $500,000 is considered material for audit planning purposes for 2012. Could any of the fluctuations in the computed ratios indicate a possible material misstatement? Demonstrate this by performing a sensitivity analysis. d. What should the auditor do to determine the actual cause of the changes? Inventory Solution-2 Solution Problem 19-20 Gross margin % Inventory turnover a. • • • • • b. • • • 2012 26.3% 6.6 2011 22.6% 7.6 2010 22.4% 7.6 2009 22.4% 7.9 Logical causes of the changes in the gross margin as a percent of sales include: Selling prices were raised without a corresponding increase in cost of sales. The method of accounting for inventory was changed, causing a higher ending inventory (more expenses absorbed into inventory) and lower cost of sales. Inventory cutoff was improper, causing sales to be recorded without the corresponding entry to cost of sales. The product mix of the company changed. More high markup items were sold than in previous years. An improper journal entry was recorded that adjusted the gross margin upwards. Logical causes of the changes in the inventory turnover include: The increased selling prices that caused the gross margin percent to increase, reduced demand for the product, and decreased the inventory turnover. The company is building its inventory supply in anticipation of increased sales in the future. The company’s inventory contains obsolete or unsalable merchandise that is affecting the turnover rate. Inventory Solution-3 c. 26.3% 22.6% = 3.7% increase of gross margin % 3.7% X sales of $23.2 million = $858,000 potential misstatement of sales $17.1 million (2010 COGS)/(7.6 (2011) inventory turnover = $2.25 million $ 2.9 million 2.25 million = $650,000 potential misstatement of inventory Both calculations indicate a potential misstatement exceeding $500,000. d. The auditor should discuss the two changes with the client and obtain a reasonable explanation for them. He or she should then perform appropriate procedures to verify the validity of the explanation. Ultimately, the auditor must be confident the change does not result in a misstatement in the financial statements. Inventory Solution-4 Problem 17-16, p. 551 Items 1 through 8 are selected questions typically found in questionnaires used by auditors to obtain an understanding of internal controls in the inventory and distribution cycle. In using the questionnaires for a particular client, a ‘yes’ response to a question indicates a possible internal control, whereas a ‘no’ response indicates a potential weakness. 1. Does the receiving department prepare prenumbered receiving reports and account for the numbers periodically for all inventory received, showing the description and quantity of materials? 2. Is all inventory stored under the control of a custodian in areas where access is limited? 3. Are all shipments to customers authorized by prenumbered shipping documents? 4. Is a detailed perpetual inventory master file maintained for raw materials inventory? 5. Are physical inventory counts made by someone other than storekeepers and those responsible for maintaining the perpetual inventory master file? 6. Are standard cost records used for raw materials, direct labour, and manufacturing overhead? 7. Is there a stated policy with specific criteria for writing off obsolete or slow moving inventory? 8. Is the clerical accuracy of the final inventory compilation checked by a person independent of those responsible for preparing it? a. b. c. d. REQUIRED: For each of the preceding questions, state the purpose of the internal control. For each internal control, list a test of controls to test its effectiveness. For each of the preceding questions, identify the nature of the potential financial misstatement(s) if the control is not in effect. For each of the potential misstatements in part (c), list a substantive audit procedure to determine whether a material misstatement exists. Inventory Solution-5 Solution to 17-16 b. Test of Control to Test Effectiveness Verify numerical sequence of receiving reports and observe matching invoices received from vendors. c. Potential Financial Misstatement d. Substantive Audit Procedure Understatement of inventory or payment for goods received. Trace quantity and description on vendor’s invoice to receiving report. 2. To minimize theft or unrecorded disbursement of inventory. (Occurrence) Discussion with client and observation. Overstatement of inventory. Compare physical count to perpetual records. 3. To ensure inventory shipments are recorded as sales. (completeness) Verify numerical sequence of shipping orders. Understatement of sales. Overstatement of inventory. Trace quantity and description on bills of lading to attached shipping orders. 4. For accuracy and current record of inventory. (Accuracy) Examine receiving and requisition documents, and observe maintenance of perpetual records. Misstatement of inventory. Compare physical count to perpetual inventory record. 5. To ensure physical inventory counts are accurate. (Accuracy, existence, and completeness) Observation and discussion with client. Misstatement of inventory. Compare physical count to perpetual inventory record. 6. To assure reasonable costs are used for inventory and cost of goods sold. (Accuracy) Review procedures for determining standard costs. Misstatement of income and/or inventory. Trace costs from supporting documents to development of standards. 7. To ensure obsolete goods are classified as such. (Accuracy) Discussion with client. Overstatement of inventory. Analytical tests of inventory. 8. To make sure inventory compilation is accurate. (Accuracy) Observation and discussion with client. Misstatement of inventory. Reperform clerical tests of inventory compilation. a. Purpose of Internal Control 1. To ensure inventory is recorded when received and that payments made are for goods received, and quantities and descriptions are accurate. (Completeness, accuracy, and occurrence) Inventory Solution-6 Problem 19-22, p. 664, Canadian 11th. Edition You are testing the summarization and cost of raw materials and purchased part inventories as part of the audit of Rubber Products and Supply Corp. There are 2,000 inventory items with a total recorded value of $648,500. Your audit will compare recorded descriptions and counts with the final inventory listing, compare unit costs with vendors’ invoices, and extend unit costs times quantity. A misstatement in any of those is defined as a difference. You plan to use monetary unit sampling. You make the following decisions about the audit of inventory: Tolerable misstatement (same as for upper as for lower) Average percent of error assumption - overstatements Average percent of error assumption - understatements $24,000 For items not selected in the sample 50% 100% Acceptable risk of incorrect acceptance 5% Estimated error rate in the population (EPER used to calculate sample size) 0.5 Inventory Solution-7 REQUIRED: a. What are the advantages of using monetary unit sampling in this situation? b. What is the sample size necessary to achieve your audit objectives using monetary unit sampling? c. Disregarding your answer to part (b), assume that a sample of 125 items is selected and that the following differences between book and audited values are identified (understatements are in parentheses). The book or recorded amounts are also shown. d. Item No. Difference Book Amount 1 $19 $700 2 11 136 3 (19) 820 4 40 250 5 90 300 6 38 210 7 (90) 8 70 300 9 (85) 950 Total $74 2,150 For each of the other 116 items in the sample, there was no difference between book and audited values. Based on this sample, calculate the adjusted overstatement and understatement error bounds. Are the book values misstated? Inventory Solution-8 Solution Problem 19-22 page 664 a. There are two potential advantages to using monetary unit sampling in this situation: • If few errors are found, MUS provides a statistically reliable result. • Dollar impact of errors can be quantified statistically. b. Calculating the Allowable percent misstatement bound or TER A simple calculation as follows: NOTE: TER = (Materiality/Average percent of misstatement assumption)/Population value Note that a lower average percent of misstatement gives a higher TER. This makes sense since the amount of misstatement is lower. This will thus require a smaller sample size. Thus for Upper Bound: (24,000/0.5)/648,500 = 0.074 For Lower Bound: (24,000/1.00)/648,500 = 0.037 Allowable percent misstatement bound (TER) Required sample size from the attributes table—5 percent risk of incorrect from table on Slide 14 7.4% 62 3.7% 140 Note that 62 and 140 sample sizes have to be interpolated from the table on slide 14 Inventory Solution-9 c. Misstatements Item Recorded Accounts Misstatement Misstatement Divided Receivable Amount by Recorded Amount 1. $700 $19 0.027 2. 136 11 0.081 3. 820 (19) (0.023) 4. 250 40 0.16 5. 300 90 0.3 6. 210 38 0.181 7. 2,150 (90) (0.042) 8. 300 70 0.233 9. 950 (85) (0.089) Percentage Misstatement Bounds Read along the row of 125 sample size on the first table (5% ARACR) Number of Upper Precision Misstatements Limit from Table 13-8 0 0.024 1 0.037 2 0.049 3 0.061 4 0.072 5 0.082 6 0.093 Increase in Precision Limit Resulting from Each Layer (Layers) 0.024 0.013 0.012 0.012 0.011 0.010 0.011 Inventory Solution-10 * Note the descending order of the actual misstatements Determination of Initial Upper and Lower Misstatement Bounds Overstatements Number of Misstatements Upper Precision Limit Portion 0 1 2 From table on slide 16 3 4 5 6 Upper precision limit Initial misstatement bound Understatements Number of Misstatements 0.024 0.013 0.012 0.012 0.011 0.010 0.011 0.093 $648,500 648,500 648,500 648,500 648,500 648,500 648,500 Unit Misstatement Assumption * 0.500 0.300 0.233 0.181 0.160 0.081 0.027 Misstatement Bound Portion (Columns 2 X 3 X 4) $7,783 2,529 1,813 1,409 1,141 525 193 $15,392 Upper Precision Limit Portion 0 1 From table on slide 16 2 3 Lower precision limit Initial misstatement bound Recorded Value 0.024 0.013 0.012 0.012 0.061 Recorded Value 648,500 648,500 648,500 648,500 Unit Misstatement Assumption * 1.000 0.089 0.042 0.023 Misstatement Bound Portion (Columns 2 X 3 X 4) $15,564 750 327 179 $16,820 Inventory Solution-11 Determination of Adjusted Misstatement Bounds Number of Misstatements Initial overstatement bound Understatement misstatements 1 2 3 Sum Adjusted overstatement bound Unit Misstatement Assumption 0.154 * (648,500/125) = 799 Sample Size Recorded Population Point Estimate Bounds $15,392 0.089 0.042 0.023 0.154 125 $648,500 $799 (799) $14,593 0.982 * (648,500/125) = 5095 Number of Misstatements Initial understatement bound Overstatement misstatements 1 2 3 4 5 6 Sum Adjusted understatement bound Unit Misstatement Assumption Sample Size Recorded Population Point Estimate Bounds $16,820 0.300 0.233 0.181 0.160 0.081 0.027 0.982 125 $648,500 $5,095 (5,095) $11,725 Inventory Solution-12 d. Both the adjusted overstatement misstatement bound ($14,593) and the adjusted understatement misstatement bound ($11,725) are less than the tolerable misstatement ($24,000) so you would conclude that the book value is not misstated. Inventory Solution-13 Estimated Population Exception Rate ( percent misstatement assumption) Tolerable Exception Rate (TER) (in percentage) 2 3 4 5 6 7 8 9 10 15 20 29 46 46 46 46 46 46 46 46 61 61 61 61 61 76 76 89 116 179 19 30 30 30 30 30 30 30 30 30 30 30 30 30 40 40 40 40 50 68 14 22 22 22 22 22 22 22 22 22 22 22 22 22 22 22 22 30 30 37 5-Percent ARACR 0.00 0.25 0.50 0.75 1.00 1.25 1.50 1.75 2.00 2.25 2.50 2.75 3.00 3.25 3.50 3.75 4.00 5.00 6.00 7.00 149 236 . . . . . . . . . . . . . . . . . . 99 157 157 208 . . . . . . . . . . . . . . . . 74 117 117 117 156 156 192 227 . . . . . . . . . . . . 59 93 93 93 93 124 124 153 181 208 . . . . . . . . . . 49 78 78 78 78 78 103 103 127 127 150 173 195 . . . . . . . 42 66 66 66 66 66 66 88 88 88 109 109 129 148 167 185 . . . . 36 58 58 58 58 58 58 77 77 77 77 95 95 112 112 129 146 . . . 32 51 51 51 51 51 51 51 68 68 68 68 84 84 84 100 100 158 . . . Inventory Solution-14 TER EPER 0.00 0.25 0.50 0.75 1.00 1.25 1.50 1.75 2.00 2.25 2.50 2.75 3.00 3.25 3.50 3.75 4.00 4.50 5.00 5.50 6.00 7.00 7.50 8.00 8.50 2 3 4 5 6 7 8 9 10 15 20 10–Percent ARACR 114 194 194 265 . . . . . . . . . . . . . . . . . . . . . 76 129 129 129 176 221 . . . . . . . . . . . . . . . . . . . 57 96 96 96 96 132 132 166 198 . . . . . . . . . . . . . . . . 45 77 77 77 77 77 105 105 132 132 158 209 . . . . . . . . . . . . . 38 64 64 64 64 64 64 88 88 88 110 132 132 153 194 . . . . . . . . . . 32 55 55 55 55 55 55 55 75 75 75 94 94 113 113 131 149 218 . . . . . . . 28 48 48 48 48 48 48 48 48 65 65 65 65 82 82 98 98 130 160 . . . . . . 25 42 42 42 42 42 42 42 42 42 58 58 58 58 73 73 73 87 115 142 182 . . . . 22 38 38 38 38 38 38 38 38 38 38 52 52 52 52 52 65 65 78 103 116 199 15 11 25 18 25 18 25 18 25 18 25 18 25 18 25 18 25 18 25 18 25 18 25 18 25 18 25 18 25 18 25 18 25 18 34 18 34 18 34 18 45 25 52 25 . 52 25 . 60 25 . Inventory 68 Solution-15 32 ACTUAL NUMBER OF DEVIATIONS FOUND SAMPLE SIZE 0 25 30 35 40 45 50 55 60 65 70 75 80 90 100 125 150 200 11.3 9.5 8.2 7.2 6.4 5.8 5.3 4.9 4.5 4.2 3.9 3.7 3.3 3.0 2.4 2.0 1.5 1 17.6 14.9 12.9 11.3 10.1 9.1 8.3 7.7 7.1 6.6 6.2 5.8 5.2 4.7 3.7 3.1 2.3 2 3 4 5 6 7 8 9 5 PERCENT RISK OF OVER RELIANCE . . . . . . . . . . . . . . . 19.5 . . . . . . . 16.9 . . . . . . 14.9 18.3 . . . . . 13.3 16.3 19.2 . . . . 12.1 14.8 17.4 19.9 . . . . 11.0 13.5 15.9 18.1 . . . 10.1 12.4 14.6 16.7 18.8 . . 9.4 11.5 13.5 15.5 17.4 19.3 . 8.7 10.7 12.6 14.4 16.2 18.0 19.7 8.2 7.7 6.8 6.2 4.9 4.1 3.1 10.0 9.4 8.4 7.6 6.1 5.1 3.8 11.8 11.1 9.9 8.9 7.2 6.0 4.5 13.5 12.7 11.3 10.2 8.2 6.9 5.2 15.2 14.3 12.7 11.5 9.3 7.7 5.8 16.9 15.8 14.1 12.7 10.3 8.6 6.5 18.4 17.3 15.5 14.0 11.3 9.4 7.1 20.0 18.8 16.8 15.2 12.2 10.2 7.7 10 . . . . . . . . . . . . 18.1 16.4 13.2 11.0 8.3 Inventory Solution-16 Sample size ACTUAL NUMBER OF DEVIATIONS FOUND 0 1 2 3 4 5 6 7 8 9 10 . . . . . . . . . . . . . . . . . . 17.9 15.7 14.0 12.7 10.6 8.0 6.4 19.5 17.2 15.3 13.8 11.6 8.7 7.0 . . . . . . . . . . 10 PERCENT RISK OF OVER RELIANCE 20 25 30 35 40 45 50 55 60 70 80 90 100 120 160 200 10.9 8.8 7.4 6.4 5.6 5.0 4.5 4.1 3.8 3.2 2.8 2.5 2.3 1.9 1.4 1.1 18.1 14.7 12.4 10.7 9.4 8.4 7.6 6.9 6.3 5.4 4.8 4.3 3.8 3.2 2.4 1.9 . 19.9 16.8 14.5 12.8 11.4 10.3 9.4 8.6 7.4 6.5 5.8 5.2 4.4 3.3 2.6 . . . 18.1 15.9 14.2 12.9 11.7 10.8 9.3 8.3 7.3 6.6 5.5 4.1 3.3 . . . . 19.0 17.0 15.4 14.0 12.9 11.1 9.7 8.7 7.8 6.6 4.9 4.0 . . . . . 19.6 17.8 16.2 14.9 12.8 11.3 10.1 9.1 7.6 5.7 4.6 . . . . . . . 18.4 16.9 14.6 12.8 11.4 10.3 8.6 6.5 5.2 . . . . . . . . 18.8 16.2 14.3 12.7 11.5 9.6 7.2 5.8 18.6 16.6 15.0 12.5 9.5 7.6 Inventory Solution-17