Excel Tutorial 1:
Getting Started with Excel
Microsoft Office 2010
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What You Will Do In Tutorial 1
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• Understand the use of spreadsheets and Excel
• Learn the parts of the Excel window
• Scroll through a worksheet and navigate
between worksheets
• Create and save a workbook file
• Enter text, numbers, and dates into a
worksheet
• Resize, insert, and remove columns and rows
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What You Will Do In Tutorial 1
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Select and move cell ranges
Insert formulas and functions
Insert, delete, move, and rename worksheets
Work with editing tools
Preview and print a workbook
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Visual Overview
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The Excel Window
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Spreadsheet Data in Excel
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Worksheet Navigation
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• To navigate between worksheets
– Use sheet tabs
• To navigate within a worksheet
– Use mouse, keyboard, GoTo dialog box, or
type cell reference in Name box
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Entering Text, Numbers, and Dates
• Text data
– Combination of letters, numbers, and symbols
– Often referred to as a text string
• Number data
– Numerical value to be used in a mathematical
calculation
• Date and time data
– Commonly recognized formats for date and time
values
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Entering Text
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• New data appears in both the active cell and
the formula bar
• Truncation
• AutoComplete feature
• To enter multiple lines of text within a cell
– Create a line break with Alt + Enter
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Entering Text
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Entering Numbers
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Working with Columns and Rows XP
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Working with Columns and Rows XP
• Inserting a column or row
– Existing columns or rows shift to
accommodate
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Working with Cells and Ranges
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• Range reference indicates location and size of
a cell range
– Adjacent (A1:G5)
– Nonadjacent (A1:A5;F1:G5)
• Selecting a range
– Work with all cells in the range as a group
• Moving and copying a range
– Drag and drop
– Cut and paste
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Working with Cells and Ranges
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• Inserting and deleting a range
– Existing cells shift to accommodate the
change
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Working with Formulas
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• Formula
– An expression that returns a value
– Written using operators that combine different
values, resulting in a single displayed value
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Working with Formulas
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• Viewing a formula
– Select cell and review expression displayed in the
formula bar
– Each cell reference is color coded in the formula
and corresponding cell in the worksheet
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Introducing Functions
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• Function
– Named operation that returns a value
– Simplifies a formula, reducing a long formula into
a compact statement; for example, to add values
in the range A1:A10:
• Enter the long formula:
=A1+A2+A3+A4+A5+A6+A7+A8+A9+A10
- or • Use the SUM function to accomplish the same
thing:
=SUM(A1:A10)
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Entering a Function
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Entering Functions with AutoSum XP
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Editing Worksheet Content
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• Using find and replace
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Editing Worksheet Content
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• Using the spelling checker
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