SPEAR
Surveying and Planning through Electronic Applications and Referrals
Agenda
•
•
•
•
SPEAR Update
LASSI - SPEAR
Victorian Implementation of ePlan
Questions and Discussion
SPEAR Update
SPEAR SUBDIVISION - MUNICIPALITY STATUS
MILDURA *
SWAN HILL
YARRIAMBIACK
WANGARATTA
WODONGA
GANNAWARRA
BULOKE
HINDMARSH
MOIRA
LODDON
WEST
WIMMERA
HORSHAM
SOUTHERN
GRAMPIANS
CAMPASPE *
CENTRAL
GOLDFIELDS GREATER
NORTHERN
BENDIGO
GRAMPIANS
$
MOUNT
PYRENEES
ALEXANDER *
ARARAT
GREATER
SHEPPARTON BENALLA
$
STRATHBOGIE
MANSFIELD
MURRINDINDI *
WARRNAMBOOL
$
CORANGAMITE
COLAC
OTWAY
SURF
COAST
$
GREATER
GEELONG MORNINGTON
PENINSULA
EAST GIPPSLAND *
YARRA RANGES *
GOLDEN
PLAINS
MOYNE
TOWONG
ALPINE
MITCHELL
$
HEPBURN MACEDON
RANGES
BALLARAT
MOORABOOL
GLENELG
INDIGO
BAW BAW
WELLINGTON
$
CARDINIA*
$
LATROBE
SOUTH
GIPPSLAND
BASS
COAST
SPEAR Subdivision Status
Active - 78
Signed Up - 0
Proposed - 1
Only - 9
*$ Certification
Online Payments - 12
Last Updated: 6/05/2014
SPEAR Subdivision Statistics
SPEAR Developments
Non-subdivision Application Types
Applications to the Office of Surveyor General Victoria
(OSGV) are now lodged in SPEAR
As such, OSGV and the SGV now have active roles in
SPEAR to handle these new application types and approve
them in SPEAR:
• Plan of Crown Allotment (OP)
• Notice of Re-establishment (RE)
• Permanent Mark Sketch Plan (PM)
(will be moving to LASSI – SMES)
Non-subdivision Application Types
Transfer of Land Act 1958 applications with a survey
component are also lodged in SPEAR
– Section 60 (1), Application for a vesting order based on title
by possession
– Section 99 (1), Application for amendment to boundaries,
area or position
– Section 103 (2), Application to correct land description in the
Register to accord with plan
– Section 15, Application to bring land under the operation of
the Transfer of Land Act 1958 (Possessory General Law Land)
– Section 26P(1), Application for deletion of warning relating to
title dimensions
– Section 98CA, Conversion of building subdivisions
(stratum plans)
Other Application Types
Local Government Act 1989
– Road Alignments (Paragraph 7(3) of Schedule 10 of
the Local Government Act 1989)
Subdivision Act 1988
– Section 26, Boundary Plans
Other Application Types - Statistics
BP, OSGV and TLA applications submitted per month
Jul-12
Aug-12
Sep-12
Oct-12
Nov-12
Dec-12
2012 total:
Jan-13
Feb-13
Mar-13
Apr-13
May-13
Jun-13
Jul-13
Aug-13
Sep-13
Oct-13
Nov-13
Dec-13
2013 total:
Jan-14
Feb-14
Mar-14
Apr-14
BP
3
4
5
3
7
2
24
3
3
3
4
13
9
7
6
3
3
2
6
62
3
3
6
7
OP
0
4
0
3
6
0
9
4
3
1
2
1
4
4
3
5
3
4
5
39
3
2
1
1
RE
25
78
95
62
105
92
457
93
128
124
104
134
125
150
149
164
156
117
94
1538
117
119
148
192
PM
8
21
18
15
6
14
82
9
11
15
20
13
32
29
18
22
18
20
22
229
35
21
28
33
TLA
2
2
5
6
10
7
32
3
3
11
11
15
4
11
12
4
10
10
14
108
9
15
20
14
2014 total:
19
7
576
117
58
105
55
2571
428
198
Grand total:
Current SPEAR watermarks on the plan
Signatures on the plan
SPEAR will be changing its method of watermarking
documents by:
• applying signing text onto the plan directly
(instead of in the margins)
• watermarking the ‘Council Certification and Endorsement’
section of the plan of subdivision with council’s decision
(instead of producing a separate form)
Council Name: < Organisation Name>
Council Name: < Organisation Name>
Council Reference Numbers:
Planning Permit:
Certification:
SPEAR Ref:
Certification
•
This plan is certified under section 6 of the Subdivision Act 1988
Statement of Compliance
Statement of Compliance
•
This is a statement of compliance issued under section 21 of the
Subdivision Act 1988 Public Open Space
Public Open Space
A requirement for public open space under section 18 of the Subdivision Act
1988:
•
has not been made at Certification
Council Reference Numbers:
Planning Permit:
Certification:
SPEAR Ref:
Certification
•
This plan is certified under section 6 of the Subdivision Act 1988
Statement of Compliance
Statement of Compliance
•
This is a statement of compliance issued under section 21 of the
Subdivision Act 1988 Public Open Space
Digitally signed by Council Delegate:
<name>
<Organisation>
<Date>
Public Open Space
A requirement for public open space under section 18 of the Subdivision
Act 1988:
•
has not been made at Certification
Digitally signed by Council Delegate:
<name>
<Organisation>
<Date>
Land Victoria
Plan Registered
<time>
<date>
Digitally
Digitallysigned
signedby
byLicensed
LicensedSurveyor:
Surveyor:
<name>
<name>(<Organisation>),
(<Organisation>),
Surveyor’s
Plan
Version
Surveyor’s Plan Version(<num>),
(<num>),<Date>
<Date>
Land Victoria
Plan Registered
<time>
<date>
Digitally signed by Licensed Surveyor:
<name> (<Organisation>),
Surveyor’s Plan Version (<num>),
<Date>
Signatures on the plan
The new templates aim to standardise what is required
across dealing types, reducing the number of templates that
Land Victoria maintains from 23 to 6
New templates will be designed to suit:
• Plans for Certification
• Plans of Survey, Crown Allotment and Boundary Plans
• RE’s and TP’s
• Abstract of Field Records
Signatures on the plan – Implementation
Land Victoria:
• Create new template files in DWG, LCD, DGN and DXF
formats (to be available from the SPEAR website)
• Prepare a set of detailed document examples to illustrate
how these templates should be applied across the various
dealing types
• Planned for SPEAR Release 4.1 in April 2015
Owners Corporation Schedules
in digital form
• Surveyors are now able to load the Owners Corporation
schedules into SPEAR in an Excel spreadsheet as an
optional action
• This will enable the information to be ‘cut-and-pasted’
into VOTS
• Currently, the information still has to be provided on
the Subdivision Plan, as per normal practice
• We are planning in the future to require the
spreadsheet and have SPEAR ‘attach’ it to the Plan,
as necessary
LASSI - SPEAR
LASSI - SPEAR
• Interactive map-based search
• Integrate existing survey data sources, making it easier and
quicker to perform survey searching
• View and download survey documents in PDF
– Abstract and Surveyor’s Report
– Survey Mark Sketch and Report
• Download surround information in digital data format for use
to create the next ePlan
• How to access:
– From SPEAR website (public access)
https://maps.land.vic.gov.au/lassi/SpearUI.jsp
– Login to SPEAR to save sessions
• Top-right link on the Application List screen
LASSI - SPEAR
ePlan
Electronic Plans of Subdivision
Victorian Implementation of ePlan
Implementation progress
Stage 2
– In production since May 2013
– ePlan as the Plan of Subdivision or Plan of
Consolidation
– Plan PDF derived from the ePlan
(via Visualisation)
– Further development of the validation, visualisation
and data delivery services
What can be lodged using ePlan?
• Most Subdivision Act application types currently supported
by SPEAR can be lodged as ePlans
– Section 22, 23, 24A, 32, 32a, 35, 35(8) (See SPEAR User Guide 1)
– Must be connected to MGA94 bearing datum - this also applies to
non-survey and partial survey plans
– Boundaries can be defined by buildings (footprint only)
• Except for Boundary Plans and Section 37 Staged Plans
– The visualiser does not support the staged plans yet
– Expect to support these in later 2015 and, perhaps,
also TLA and Crown applications
• 3D building plans are not yet supported
Implementation progress
• 5 surveying firms have submitted ePlans to SPEAR
– Geometri, Absolute Surveying, Walpole Surveying,
Berry & Whyte Surveyors and Digital Land Surveys
• 21 ePlan submissions since May 2013
– 3 have been registered
• 11 test ePlans from pilot organisations in 2012
• 6 formal hands-on training sessions conducted for
LISCAD users
• 1 formal hands-on training session conducted for
GeoCivil/ePSALON users
Vendors progress update
Vic
NSW
Civil Survey Solutions, partner to AUTODESK
(Civil 3D)

Topcon (Civilcad Magnet Office)

Geocomp International & ePlan Services
(GeoCivil + EPSALON)

Beta Testing with
NSW
Qld
Other
ePlan
Received

Under Development

Geodata Australia (2 software packages):


1. GeoSurvey (survey)
2. Geocadastre (data capture and translation to XML)
MARC Computer Services (LandMark)
LISTech (LISCAD)
12D Solutions (12D)
Under Discussion




 SA
Under Development
Under Development
Under Development
 NZ
Under Development
Under Development
Under Development
Under Development
Carlson Software (Carlson)
Keays Software
Under Development
Foresoft
Bentley (Microstation, GeoPak), Mapsoft
(MiniCad), Trimble and ESRI


Under Discussion
Under Discussion


Under Discussion
Vendors progress in Victoria
• LISTECH (LISCAD)
– Current version 11.1
• ePlan export
• ePlan import (ePlans created
by surveyors and data from
LASSI-SPEAR)
– Next version 11.2
• Multiple ePlans import
• The new approach for
capturing multi-use easements
• A ‘Look-up Table’ to map
surveyor’s codes to ePlan
codes
For more information, visit
https://www.spear.land.vic.gov.au/spear/pages/
eplan/surveyors/liscad-pilot-resources.shtml
Vendors progress in Victoria (Cont)
• Geocomp Consulting /
ePlan Services
(ePSALON)
– Version 1
• ePlan import (data
from LASSI-SPEAR)
• Survey data import from GeoCivil, planning
to extend
• The new approach for
capturing multi-use
easements
For more information, visit
https://www.spear.land.vic.gov.au/spear/pages/
eplan/surveyors/epsalon-resources.shtml
Vendors progress in Victoria (Cont)
• 12D: Beta software in NSW (Aug), planning to extend
• Civil Survey Solutions:
– (Civil 3D): Beta software in NSW, planning to extend
– (AutoCAD): Investigating the ePlan support
• Bentley: (Microstation): In the process of creating a
business case
ePlan services
ePlan services are provided as part of
SPEAR. They can be accessed via:
Search &
Download
View Data
& Check
Create &
Upload
Review &
Comment
Visualise
to PDFs
•
Logging into SPEAR
•
Guest access from SPEAR Web Site
•
Web service from surveying software
packages
Search and download
Polygon searching
allows for digital
data download in a
user defined area
ePlan data import in software packages
• Use case 1: Import XML file downloaded from
LASSI-SPEAR as base file
– To pre-populate the existing data and to save the surveyor’s time
in entering known information available in Vicmap
• Use case 2: Import XML file downloaded from
LASSI-SPEAR as metadata
– To pre-populate the metadata for datum, administrative areas,
location addresses and PMs/PCMs after the diagram is drawn
• Use case 3: Import existing ePlans
– To review/modify existing surveys for undertaking a new survey
Data viewer
Provides a tabular
view of both
diagram and
textual information
in ePlan
Review & comment
Visualise to PDF plan
Future Visualisation Views :
Benefits and Costs
ePlan benefits for Land Victoria and others
• Improved digital data examination
– Labour-intensive nature of paper-based or PDF plan examination
– Reduces lodgement errors due to missing or incorrect information
• Efficient update process for cadastral databases
– Automatic and simultaneous update of the internal databases, e.g.
cadastre, property, title and survey mark databases, etc
– Spatially-accurate cadastral database benefits many other users
• Standard data exchange format
– Sharing and collaboration
– Nationally and internationally recognised
• Data re-use
– Decreases errors and saves time because data does not need
to be re-entered
ePlan benefits for surveyors
• Enhances the quality of subdivision plan data
• Provides access to / reuse of digital data for previous
surveys through ePlan import functionality in surveying
software packages
• Saves time for constructing the surveys through prepopulating administrative data from Vicmap and SMES
(e.g. admin boundaries, survey marks, location addresses,
road abuttals, etc.)
• Reduces lodgement errors due to missing or incorrect
information
• Reduces number of requisitions
ePlan benefits for surveyors
• Assists with improved plan processing resulting in
reduction in examination and registration times
• Allows for transfer and reuse of standardised digital
data between surveying software packages and
between organisations and units
• Assists with compilation of spatially-accurate map base
for Victoria
Now that we have actual users, Land Victoria is reviewing
the original detailed business case for ePlan to update the
costs and benefits
ePlan benefits – a practitioner’s view
• A case study on Geometri Pty Ltd is underway to
validate the ePlan benefits
• Some benefits reported by the surveyor:
– Less scope for numerical errors in the final Plan of Subdivision given
that drafting/editing in a CAD package is avoided
– No need to maintain plan templates for the various sections of the
Subdivision Act, such as section 22, section 35, etc
– Appended pages to the subdivision plans, such as for OC’s schedules
or building envelopes, are quickly generated by SPEAR
– Field Notes are drafted more quickly with greater confidence that
they are complete
– Time savings on requisitions given that the ePlan XML file is
validated for structure and content prior to lodgement
Costs for ePlan
• Implementation costs to surveying firms
– Setup of new and/or amendment to existing work practices to
cater for ePlan
– Need for updated software
– Running the current drafting process and the ePlan process
in parallel for some time
– Training of surveyors and draughtsmen
• Cost to Land Victoria
– Updates to SPEAR, VOTS and other existing software to cater
for ePlan
– ePlan validation and visualisation
– LASSI – SPEAR functionality
– Creation of new work processes and supporting software,
e.g. computer-assisted examination
Surveyors engagement program for 2014
• Contacting and visiting the surveyors already involved in
the two Pilot Programs
• Finding and training new surveyors interested in ePlan
creation and submission
– LISCAD surveyors
– GeoCivil surveyors
• Running an incentive program – “Let us help you …”
ePlan focus areas in 2014
• Visualisation (quality improvement)
• Extension of ePlans
– Stage plans, boundary plans, TLA Plans, Crown plans,
re-establishment plans, supplementary abstracts (eSAFRs)
• Complete Abstract of Field Records in ePlan
– Inclusion of occupation, features, offsets
• Auto-generation of Surveyor’s Report
– Can it be generated from ePlan if all data are captured in it?
• 3D building format plans
– What are Land Victoria’s requirements for a 3D ePlan?
– Validation and visualisation issues
ePlan roll-out strategy
Land Victoria is exploring mechanisms to encourage the take-up of
ePlan. Possible options include:
• Changing SPEAR so that ePlans auto-populate the SPEAR
application wizard
• Lodging ePlan applications with Land Victoria to be cheaper than
lodging PDF applications (via 2015 RIS)
• The examination process for ePlan applications to be quicker
• The automated process for updating the map base to be quicker
• At a national level, the ePlan Working group is looking at the
options to make submission of digital lodgements compulsory
country-wide in the medium term (starting with Queensland,
NSW and Victoria)
Questions and Discussion