Refresher Warden
Training
Emergency Control Organisation
HOUSEKEEPING
• Training Room Emergency Exits and Assembly
Areas
• Toilet Locations
• Mobile Phones – Please turn to Silent
Emergency Control Organisation
WHY?
• 2008 Building Fire Safety Regulation – to ensure persons
can evacuate buildings safely and quickly if a fire or hazardous material
emergency happens
• AS3745:2010 ‘Planning for emergencies in
facilities’ - provides guidance for the planning and implementation of an
emergency control organisation (ECO) and effective emergency response
procedures, covering emergency situations up until the appropriate emergency
service arrives.
Emergency Control Organisation
QUT
• QUT has provided an online training module for
all staff to have an awareness of emergency
procedures. This module supports and reinforces
their role and your role and duties as a member of
a Emergency Control Organisation.
Emergency Control Organisation
ONLINE TRAINING on
EVACUATION PROCEDURES
This training has been designed to comply with the
Building Fire Safety Regulation 2008 and as such it
is a mandatory requirement for all staff members to
undertake this training to ensure the University
meets its legal obligations and ensures everyone’s
safety.
Emergency Control Organisation
ONLINE TRAINING on
EVACUATION PROCEDURES
The General Evacuation Instruction must be
completed by all QUT staff:
• No later than 2 days after starting work at QUT
• No later than 2 days after a person moves to a
new work place on another floor or building at
QUT
Emergency Control Organisation
ONLINE TRAINING on
EVACUATION PROCEDURES
The General Evacuation Instruction must be
completed by all QUT staff:
• No later than 1 month after there is a material
change to the physical layout to their workplace.
• Every 12 months
Emergency Control Organisation
LEGAL RESPONSIBILITIES
All staff, students and members of the public
who may be within a building at QUT are
obligated under State & Federal Acts to comply
with ALL instructions given to them by any
member of an Emergency Control Organisation
(ECO) personnel during an evacuation or
containment
Emergency Control Organisation
WHAT IS AN EMERGENCY?
Fire
Bomb Threat
Letter Bomb
Civil Disorder/Protest
Toxic Emission
Medical Emergency
Cyclones
Earthquake
Bush Fire
Severe Storm
Water Damage
Flood
Transport Accidents Industrial Accidents
Hazardous Substances
Death on Campus
Any other incident that threatens life or causes us to activate the
QUT Emergency Procedures
Emergency Control Organisation
ECO ROLES &
RESPONSIBILITIES
The primary role of ECO members is to ensure that
life takes precedence over asset protection.
Members are trained members of staff who take
control whenever an emergency is declared to
ensure the safe evacuation or containment of
building occupants.
ECO members are not: Fire Fighters, Bomb
Technicians or Rescue Personnel.
Emergency Control Organisation
ECO ROLES &
RESPONSIBILITIES
QUT staff who voluntarily perform formal Health &
Safety roles are eligible to receive
two additional days special leave
per annum
Staff must meet the eligibility
requirements and perform the role
role for at least 9 months within a 12
month period in order to access the special leave.
http://www.hrd.qut.edu.au/staff/benefits/voluntary.jsp
Emergency Control Organisation
ECO ROLES &
RESPONSIBILITIES
Eligibility requirements
Staff must meet the following requirements to be
eligible to access the special leave:
Wardens
• Completed the ‘Appointment of Wardens’ form
• Participated in drills or routine inspections
• Provided feedback and attended at least one of
the two required Warden meetings
Emergency Control Organisation
ECO ROLES &
RESPONSIBILITIES
On becoming aware of an Emergency:
Ascertain the nature of the emergency and determine
the appropriate course of action for their level or area
of responsibility in accordance with the QUT
EmergencyProcedures Manual.
https://secure.qut.edu.au/fmd/qut/emergency_procedures.pdf
Emergency Control Organisation
ECO ROLES &
RESPONSIBILITIES
Responding to an Emergency:
Assist with an evacuation, lock-down or shelter-in
place for their area of responsibility and advise the
Chief Warden of the status using an appropriate
method of communication for the building.
Be identified by a red helmet, yellow safety vest
and/or Warden ID card if it is safe to do so.
(Visual Aids)
Emergency Control Organisation
ECO ROLES &
RESPONSIBILITIES
Responding to an Emergency:
Direct occupants in accordance with the QUT
Emergency Procedures Manual and from
instructions from the Chief/Deputy Chief Warden
and Initial Response Team(s).
(QUT Security, Emergency Combat Services; Fire, Ambulance, Police).
This will include checking all rooms in your area
(including toilets) for people.
Emergency Control Organisation
ECO ROLES &
RESPONSIBILITIES
Responding to an Emergency:
Will systematically evacuate, lock-down their area of
responsibility as required and assist person(s) with
disabilities.
Report to the Chief/Deputy Chief Warden on
completion of required activities for further tasking
if required.
Emergency Control Organisation
ECO ROLES &
RESPONSIBILITIES
Responding to an Emergency:
Ensure that following the “All Clear” from the
Emergency Services, assist with the re-entry to the
building and attend the debrief to identify and correct
any deficiencies.
ALL
CLEAR!
Emergency Control Organisation
WARDENS ROLES &
RESPONSIBILITIES
Monthly Housekeeping:
Required to undertake or as nominated by the Chief
Warden the monthly Check List for your area. (Online)
You are required to notify the Chief Warden of any
refurbishments, staff relocations or office
arrangements that may impact on the designated
emergency exit routes.
Emergency Control Organisation
LOCAL PROCEDURES
Each building develops their own Local Procedures
in accordance with the QUT Emergency Procedures
Manual.
Local procedures should address local issues:
•
•
•
•
•
•
Power Failure
Air-conditioning Control
Alternate Assembly Areas
Access Control/Cardax doors/Secure areas
Non Mechanical Evacuations
Housekeeping Procedures
Emergency Control Organisation
LOCAL PROCEDURES
Local procedures should address local issues:
• Secondary Roles of Wardens
• Localised Training/Fire Fighting
• Personal Safety & Security of
Personal property
• Renovation/Construction Sites
• Educate building occupants not to carry any
food or beverages during emergencies
Emergency Control Organisation
STAFF in CHARGE
Staff in Charge of a Class/Work Area are
responsible for the Safe Evacuation or Containment
of that teaching or work space.
Everybody has a Moral and Legal Responsibility.
We all have a Duty of Care to our
students and staff.
This is supported within the QLD Workplace Health & Safety Act 1995 and QLD
Fire & Rescue Service Act 1990
Emergency Control Organisation
QUT EMERGENCY RESPONSES
There are 2 responses to emergencies that are
endorsed by QUT
EVACUATION
(Mechanical – Audible and Non-Mechanical - Silent)
SHELTER IN PLACE/LOCK DOWN
Emergency Control Organisation
QUT EMERGENCY RESPONSES
Evacuation refers to the orderly movement of people
from a place of danger.
Students, staff and visitors are evacuated from
University facilities to a designate safe location – a
pre-established Assembly Area for each facility.
Fire
Chemical Spill
Know your area!
Emergency Control Organisation
NON-MECHANICAL EVACUATION
There could be an event on campus where audible
alarms might not be used to evacuate
people, such as civil disorder event inside
a building.
When a Chief Warden is notified to evacuate the
building ‘Non-mechanically’, it is at their discretion
as to how they ascertain the validity of the order.
QUT Security may provide assistance unless the
Controller assumes their role.
Emergency Control Organisation
NON-MECHANICAL EVACUATION
Wardens may consider sending runners or use
alternate methods of advising building occupants.
Respond in the way that will best protect your
safety and those in your charge.
Be firm and courteous with the message to
“Evacuate”.
In all events, remain calm and avoid confrontation.
Emergency Control Organisation
QUT EMERGENCY RESPONSES
Shelter in Place/Lock Down refers to the protection
of students, staff and visitors within QUT buildings
which they currently occupy.
Where a threat is such that an attempt to move
people would expose them to a greater danger than
remaining ‘Sheltered in Place’
Escape of Gas
Violent Storm
Emergency Control Organisation
QUT EMERGENCY RESPONSES
Active Shooter Guidelines - Attacks involving firearms may
be infrequent but it is important to be prepared to respond
to such an incident.
Get Out – Use any means possible to get out of harm’s
way. Use whatever escape route that will take you to
safety, including climbing out of windows.
Hide Out – Remain calm. Stay out of sight of the intruder
and keep away from windows. Lock yourself inside secure
areas, switch off lights, turn off your phone, remain still and
silent and shelter in place.
Emergency Control Organisation
QUT EMERGENCY RESPONSES
Take Out – If confronted, depending on the circumstances
you will have to make an extreme decision.
A. Remain calm and avoid eye contact and antagonising
the intruder. Be compliant and do whatever you must to
ensure your safety.
B. If the armed person is injuring compliant people, you
may have to defend yourself by whatever means, including
disarming the aggressor.
You may have to be creative but you must respond in any
way that will best protect your safety and those in your
charge.
Emergency Control Organisation
SPECIAL NEEDS PERSONS
QUT have emergency procedures in place to assist
any person who may have a disability or
impairment during an evacuation or
containment. As a Warden, you may
need to enlist the aid of another person to assist.
If safe to do so, assemble in a safe place near a fire
egress and wait until the level has been evacuated
and relocate the person into the fire stair well.
Report the circumstances to the Chief Warden
immediately.
Emergency Control Organisation
FIRE & EVACUATION
Know your local building evacuation procedures,
emergency exits and assembly areas.
(There could be more than one)
Control the Evacuation – Use clear concise
language and hand signals.
Control the movement through the corridors,
building entries and fire stairs.
Consider everyone’s SAFETY!
Emergency Control Organisation
EVACUATION DIAGRAMS
BUILDING EVACUATION ROUTES
Each building’s evacuation diagram displays the
route from the location as it corresponds to the place
in the building to the nearest exit of the building.
Emergency Exit signs identify emergency locations
from all areas within buildings.
Emergency lighting is installed in strategic locations
throughout campus buildings.
Emergency Control Organisation
BUILDING ASSEMBLY AREAS
Each QUT building has a designated Assembly
Areas on campus.
The Assembly Area is an open area
away from a building and out of the
way of responding emergency vehicles
There may be more than one Emergency Assembly
Area depending on the size of the building, type of
evacuation event and the location of the exits.
Emergency Control Organisation
PERSONAL CONSIDERATIONS
Wardens - Your Personal Emergency Plans
Personal Belongings – keys, wallet, purse
Alternate transport arrangements
Child Collection/Primary Carer
‘GO’ Pack – essential medication, personal first aid kit, contact details for
immediate family, walking shoes, non perishable food: muesli bars, chocolate,
sweets, water bottle, torch and small AM radio, etc
Emergency Control Organisation
FIRE PROTECTION EQUIPMENT
The primary functions of a fire alarm are to identify
a developing fire emergency, indicate it’s
location and alert QUT Security, the Fire
Service and the building occupants
Signals from the system can automatically engage
equipment to pressurise stairwells, shut down recirculating air systems and to release hold-open
devices on fire doors.
This helps to confine any smoke to the fire floor and minimise danger to life and
property.
Emergency Control Organisation
FIRE PROTECTION EQUIPMENT
MANUAL CALL POINTS (MCPs)
Manual Call Points (MCPs) are located
throughout QUT buildings.
Some MCPs are openly displayed on walls but
others are located behind well signed fire
emergency doors.
They can be found on escape routes at each door
(inside or outside) to designated fire stairs
Emergency Control Organisation
EMERGENCY COMMUNICATION
DEVICES
Emergency Warning and Intercommunication
Systems (EWIS) are fixed installations found in QUT
Buildings
The EWIS provides audible, visual Signals
and verbal public address throughout a
building in emergency situations and it
provides a means of communication between
specific locations for the Wardens & Chief
Warden in the building
Emergency Control Organisation
EMERGENCY COMMUNICATION
DEVICES
Warden Intercommunication Phones (WIP) are
used to communicate between Wardens and
The Chief Warden at the EWIS location
(if Safe to do so)
The WIP is Fire Engine Red in colour and
located in specific locations in the building
The WIP cannot be used to communicate directly
with other WIPs or phones.
Emergency Control Organisation
FIRE FIGHTING EQUIPMENT
‘First Attack’ fire fighting equipment is installed in
QUT buildings. The installed items of fire fighting
equipment are Fire Blankets, Fire Hose Reels and
Fire Extinguishers and their locations are indicated
on the evacuation diagram for your workplace.
There are some buildings installed with fire
suppression sprinklers
Emergency Control Organisation
FIRE FIGHTING EQUIPMENT
FIRE EXTINGUISHERS
Most Fire Extinguishers at QUT are ‘portable’ and
are mounted on brackets at a convenient height on
walls or vehicles.
Only trained people should use
the appropriate extinguisher to
extinguish a fire while it is still
small and uncomplicated.
Emergency Control Organisation
MEDIA CONTACT
Staff and students should not make statements to
the media
If contacted by the media, remain courteous, firm
and direct them the Marketing and Communications
(3138 1840) Office or to Security (3138 5585)
DO NOT be drawn into any comment.
Emergency Control Organisation
CALLING AN AMBULANCE
On advice from the Queensland Ambulance
Service, the University community are requested
that persons needing an ambulance in a serious
situation should dial Triple Zero 000 (0 first from a QUT
internal phone line) immediately.
Notify QUT Security on 88 888
Tell the operator: Where, What, Why, Who, When
and How.
Consider everybody’s SAFETY
Emergency Control Organisation
CONTACTS
Emergency Response Coordinator
Tracey Brewer
80264
t.brewer@qut.edu.au
Kelvin Grove Security Superintendent
Grant Gordon
85590
grant.gordon@qut.edu.au
Gardens Point Security Superintendent
Peter Borojevic
81468
p.borojevic@qut.edu.au
Security Helpdesk
Freecall
85585
1800 065 585