Department of Social Welfare and Development
PROTECTIVE SERVICES BUREAU
Guidelines in the
Implementation of
Protective Services for
the Grassroots
Participatory Budget
Process (GPBP)
Rationale

All projects to be identified for the GPB must
contribute to the priorities of the national
government such as provision of basic social
services and attainment of the MDG including
poverty reduction; hunger mitigation and
elimination; job generation and inclusive local
economic development and climate change
adaptation/mitigation
and
disaster
preparedness.
Description

Protective Services are set of programs
and services designed to prevent abuse
and exploitation among children, youth,
women, person with disability and senior
citizen or to provide treatment and
rehabilitation to victims and survivors of
abuse and exploitation.
Description

Protective services are provided both in the
community and residential care facilities.
Community based services are preventive,
rehabilitative and developmental programs and
initiatives that mobilize/utilize the family and
community to respond to a problem, need, issue
or concern of children, youth, women, person
with disabilities, older persons and families who
are in need and are at-risk.
PSU
COMMUNITY LEARNING CENTER
 SHELTER ASSISTANCE
 STRENGTHENING THE PWDS
 SP
 SF
 WOMEN AND CHILDREN IN ESP.
DIFFICULT CIRCUMTANCES
 CORE SHELTER

GPB APPROVED PROJECTS

INFRASTRUCTURE PROJECTS
- Construction or repair of day care centers
- Construction of Bahay Pag-asa for CICL
- Construction of women crisis center (with
designated rooms for each cases of women and
girl-child abuses)
- Construction of evacuation centers
- Establishment of Regional Sheltered Workshop
and Area Vocational Rehabilitation Center
CAPABILITY BUILDING PROJECTS
Continuous capacity building of day care
workers and SNP workers
 Provision of ECCD learning materials for
DCCs and Supervised Neighborhood
Playgroups
 Capability-building of social workers along
management of different cases

MODALITIES – IMPLEMENTING
UNITS
LGU
 NGO /PO/CSO
 COMMUNITY/BARANGAY
 DSWD

IMPLEMENTING PROCEDURES
A.
LOCAL GOVERNMENT UNIT
QUALIFICATION
◦ SEAL OF GOOD HOUSEKEEPING
◦ NO UNLIQUIDATED CASH ADVANCE
◦ PUBLIC FINANCIAL MANAGEMENT (PFM)
IMPROVEMENT PLAN as determined by
DBM
◦ TECHNICAL CAPABILITY
Implementing Procedures
a.Validation of Projects


The DSWD Field Offices shall validate the
programs/projects proposed by the LGUs in their
Local Poverty Reduction Action Plan (LPRAP)
LGUs which are eligible to implement GPB
projects must submit the following documents as
basis for fund release base on the JMC:
 Project Proposal
 Work and Financial Plan
 Terms of Reference
 Detailed estimates
 Deed of donation or certificate of land
availability for infrastructure projects
Implementing Procedures LGU
b. MOA Signing

A Memorandum of Agreement (MOA),
shall be executed by the FO with the
LGUs
to define the roles and
responsibilities of each party and the
procedures in the implementation of the
program.
DSWD-LGU MOA
Assignment of focal person/staff to
implement the projects
 Regularly monitor the project/conduct
regular meeting LPRAT
 Submit liquidation reports to include
pictures/cert. of project completion

DSWD-LGU MOA
Submission of work program /schedules
for implementation
 Submit regular reports/updates in the
implementation
 Opening of a separate trust fund account
for the GPB project
 Provision of local counterpart, if possible

NGO/PO/CSO AS
IMPLEMENTING UNIT
The region should select the NGO following
the guidelines on the transfer of funds to
NGOs.
 Submission of documents

◦ Project proposal –( basing on the previously
submitted PP by LGU)
◦ Partnership agreement with LGU



Land availability
Detailed estimates
Work program
Terms of reference
DSWD- NGO/PO/CSO MOA

MOA SIGNING (TRIPARTITE)
◦ DSWD FIELD OFFICE
◦ NGO/PO/CSO
◦ LGU

Content
◦ Identification of focal person/staff who will
implement the project in coordination with
the LGU-MSWDO
◦ Conduct of social preparation
DSWD-NGO/PO/CSO MOA
Submission of work program /schedules
for implementation
 Submit regular reports/updates in the
implementation
 Opening of a separate trust fund account
for the BUB project

ACTIVITIES

REGIONAL ORIENTATION
◦ NGO STAFF
◦ LPRAT
◦ Regional Orientation by the DSWD will be
participated by RPRA T
IMPLEMENTATION
 MONITORING BY LGU/DSWD
 EVALUATION

ROLE OF LGUs/NGO/PO/CSO.

NGO/PO/CSO
◦
◦
◦
◦
◦

Social preparation with the MSWDO
Engage the beneficiaries
Submit regular reports
Allow TA from LPRAT
Member of MAT /MAT PLAN ALIGNED
WITH LPRAP
LGU
◦ ORGANIZATION/UTILIZATION OF MAT
FUND TRANSFER
FUND SHALL BE TRANSFERRED FROM
CO TO FO
 FO TO NGO/PO/CSO
 OPENING OF A SEPARATE ACCOUNT
FOR THE PROJECT
 TRANSFER OF FUNDS BY TRANCHES

◦ 70%
◦ 30%
COMMUNITY/BARANGAY AS
IMPLEMENTING AGENCY
Communities with no prior experience in
implementing projects through a CDD
approach may still be eligible to
implement BUB projects provided that
technical assistance is provided by DSWD
and the city/municipal LGU
 Follow CDD guidelines

FUND MANAGEMENT
c. Fund Transfer

The DSWD-C.O. shall transfer the funds
in accordance to the cash program, to
DSWD Field Offices in accordance with
the COA Circular Number 94-013 dated
December 13, 1994. es.
Institutional Arrangement
1.The Protective Services Bureau
shall:
Download the funds to the Field Offices
 Provide technical assistance to the Field
Offices in the implementation of the
service
 Monitor the implementation of the BUB
projects

Institutional Arrangement
1.The Protective Services Bureau
shall:
Ensure that the status report in the
implementation of GPB projects i.e.
budget utilization, physical targets and
accomplishments are integrated in the
existing monitoring and evaluation system
of the agency.
 Provide regular report to the PRPB

Institutional Arrangement
2.The DSWD Field Office shall:
Enter into a Memorandum of Agreement
with the concerned LGUs or NGOs
/POs,CSOs/Barangay
 Download the funds to the concerned
LGUs or NGOs. CSOs/Barangay
 Provide technical assistance to the LGUs
orNGOs/POs CSOs/Barangay in the
implementation of the BUB projects

Institutional Arrangement
2.The DSWD Field Office shall:


Be accountable to ensure that the LGUs or
NGOs, CSOs/Barangay implementing the
BUB projects shall submit regular
accomplishment reports, subject to existing
budgeting, accounting and auditing rules and
regulations
Submit to the DSWD-CO audited
liquidation report and properly documented
accomplishment report
Institutional Arrangement
3.The Local Government Units shall:
Oversee and supervise the
implementation of the GPB projects
 Submit properly documented
accomplishment and audited financial
report to the DSWD-FOs

Reporting System
Reporting template developed by the
GPB Technical Working Group shall be
used.
 The GPB focal person shall prepare the
report and submit to the DSWD Field
Office on a quarterly basis.
 The DSWD Field Office shall prepare and
submit quarterly report on the program
implementation to the PSB for
consolidation.

Monitoring and Evaluation

Post evaluation shall be conducted to
determine the outcome of the program
based on the set objectives.
DSWD AS IMPLEMENTING
AGENCY
VALIDATION OF LGU PROJECTS
 MOA with LGU spelling out LGUs role

◦ SUBMISSION OF DOCUMENTS by the
LGU
◦ FORMULATION OF WORK
PROGRAM/WORK SCHEDULES WITH
LGUs
DSWD

INFRASTRUCTURE PROJECTS
◦ Conduct bidding for infrastructure projects
Payment of the submitted project
proposal to the contractor
 Monitor building construction in
coordination with the LGU
 CAPABILITY BUILDING PROJECTS

◦ Identification of participants in coordination
with the LGUs
◦ Conduct of capability building projects