ROADS Services Training Group
LOCAL AUTHORITY ROADS CONFERENCE 2014
Reforms, Challenges and Safety
Treacys West County Hotel, Ennis, May 2014.
1
Reforms, Challenges and Safety
Local Government Now:
Leaner, Smarter, More Efficient
David O’Connor
Senior Responsible Officer
Local Government Efficiency Review Programme
Management Office
The Context…
2009
Special Group on
Public Service
Numbers
2008
Economic Contraction
2010
2008
Bank
Guarantee
2013
Croke Park
Agreement
2010
Local Government
Efficiency
Review
Haddington
Road
Agreement
2013
Putting
People First
2014
2011
National
Recovery Plan
2011 - 2014
Action Plan
for
Public Service Reform
2014 - 2017
Change or be changed
3
The Sector’s Response…
The sector was determined to respond
to the change agenda by:
• Introducing greater flexibility in work
practices
• Maintaining and improving services to the
public, businesses and staff
• Focusing on collaboration and innovation
• Prioritising Shared Services, ICT becomes an
enabler and Smarter Procurement will deliver
further significant savings
4
Leaner, Smarter, More Efficient…




CCMA resolved to
drive change from
within
PMO was “invented” in
late 2011 and began
work in January 2012
The PMO, acting for
the sector, will
facilitate a partnership
approach to change
LGER identified 30
services to be
assessed by the PMO
5
Waste
Fac. Lic.
MyPay
LGSPS
TM
BCMS
Local
Gov.
Portal
RMO
Reg. of
Electors
Motor
Tax
Public
Lighting
Maint.
ICT
Back
Office
Paid
Parking
NPO
Lab
Serv.
Lib.
Proc
LGER
PMO
Staff
Welfare
CRM
GIS
HAP
Open
Source
Doc
Mgt
Debt
Collection
Open
Source
Web
Dev.
KM &
Open
Data
eInvoic
ing
FYS
Social
Media
Int.
Audit
AP
Vet
Services
Legal
Services
Online
Services
Project Management…



The PMO began by establishing the real levels of savings
achieved, and used Project Management principles to establish
standard procedures for all initiatives.
 Project Initiation Documents (PIDs)
 Business Case Templates, including Peer Review processes
Business cases are evaluated with a focus on high value/high
return projects with the potential to deliver significant savings
and efficiencies
Each approved business case is implemented in four stages:
 Design
 Build & Test
 Implement & Roll In
 Optimise
7
Deliverable Projects for the
PMO in 2014:
•
•
•
•
•
•
•
MyPay (Shared Payroll & Superannuation)
Road Management Office
Procurement
Building Control (BCMS)
Housing Assistance Programme (HAP)
Treasury Management
External Service Delivery
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Road Management Office
Shared Service Centre
Noeleen McHugh
LGER PMO
9
Road Management Office

RMO will initially consist of 3
component units:



Pavement Management Unit
Roadwords and Licensing Unit
Software and Technology Unit (LGMA)
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Pavement Management Unit
• Establish a Pavement Management Support
Unit
• Provide a centre of excellence for Pavement
Management for local authorities
• Standardise the implementation of PMS
• Provide a central procurement facility for
surveys such as mechanical pavement
surveys
• Co-ordinate and support training in
conjunction with LANSTG as required
• Agree a funding model with participating
authorities
11
Roadworks and Licensing Unit (RLU) –
Short Term








Establish a Roadworks and Utility Licensing Unit.
Manage an annual registration process for utilities
and large contractors to be managed by the Roadworks
and Licensing Unit (RLU).
Develop, with the Department of Transport, Tourism and
Sport and other stakeholders, a sectoral protocol
accompanied by a nationally agreed uniform fee and
charging structure.
Adopt a multi-agency approach that includes the LGMA
and other stakeholders.
Co-ordinate work, timelines and outputs.
Support and co-ordinate local authority engagement with
utilities.
Co-ordinate Telecommunications sector road openings on
National Roads with the National Roads Authority.
Develop and implement a centralised process for
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Abnormal Load Permits and other road related permits i.e.
skips, hoardings etc.
Roadworks and Licensing Unit (RLU) –
Medium Term






Registration of smaller scale applicants to be
centralised.
Standardise applications.
Manage finance and bonds centrally.
Administer all road opening applications.
Develop and manage ePayments online
payments module with automated receipting.
Agree Service Level Agreements between the
lead authority and each participating
authority.
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Our track record delivering ICT services on a shared
Software and Technology Unit
•
•
•
•
•
•
Manage the MapRoad software
system.
Provide software support and
training.
Ongoing development of software
to ensure technologies are kept
up-to-date.
Development of software for
additional functions.
Centralised hosting of the PMS
system
Assist with the development of
system
modifications/enhancements,
including reporting capabilities at
an early date.
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Our track record delivering ICT services on a shared
Overall & Other Functions
•
Overall Functions
• Co-Ordination of Training
• Tracking and support local authorities in Road
Management implementation
• Reporting Assistance
• Quality Control
• Co-Ordinate with and support DTTAS
•
Other functions
• As the RMO develops and ‘beds down’ consideration
should be given to –
• Developing the MapRoad system to accommodate
other road management responsibilities, e.g.
Public lighting, speed limit locations, signs and
lines, temporary road closures, bridge
infrastructure, etc.
• Priorities for Phase 2 are Bridge Infrastructure,
Traffic Safety (incl. signing and lining) and Public
15
Liability Claims