CENIC 2014: Above and Beyond

Topics
Survey intent and results
PMO’s Rationale
Critical Success Factors
Higher Education Considerations
Roadmap
Virtual PMO’s or “The PMO of One”

Do You Have a Formal PMO
Yes
37%
Unknown
47%
No
16%
Yes No Unknown

IT Focused or Enterprise
33%
67%
IT focused Enterprise

Staffed or Virtual?
30%
Staffed Virtual
70%

Top Areas of Focus
Project Management
Portfolio Alignment and Prioritization
Resource Management
Communication

Background and Rationale
What is a PMO?
“An organizational body or entity assigned various responsibilities related to the centralized and coordinated management of those projects under its domain”
A facilitator to help organizations achieve strategic objectives…through optimized selection and execution of project initiatives.

Background and Rationale
Why might you want one?
To improve project success rates
To optimize, streamline & focus communications
To provide data to support better project or resource decision making
To “own” project or project portfolio management processes and practices

Do These Sound Familiar?
Unclear project inventory
Missing project intake and selection framework
Lack of strategic alignment
Lack of visibility
Project overload
Resource bottlenecks
Lack of established processes

Critical Success Factors
Committed executive sponsorship
PMO “fits” organization culture
“World-class” change management
Deliver & communicate business value
Competent PMO leadership & staff
PMO implementation managed as a project
Strategic use of tools

Roadmap

Virtual PMO Considerations
Creating a staffed entity might be “too much change” for some companies
Start with a virtual PMO (“PMO of one”)
Must have a qualified PM professional to facilitate coordination across the organization
Leverage technology to support consistency and to facilitate compliance & communications
Be a missionary, not a dictator
Know your limitations
Fight organizational complacency - Effectively communicate greater potential value with having staffed PMO

Considerations for Higher Education
3 Critical , Critical Success Factors
“You are not alone”
PMO’s can help, but beware of the “Silver
Bullet” mentality

QUESTIONS?