DOING BUSINESS WITH NAMSA
Prepared for:
Presented by:
Slovak Industry Day
02-03 May 2012
Robbert SMIT
Deputy Director of Procurement
and Competition Advocate
rsmit@namsa.nato.int
www.namsa.nato.int
NATO Maintenance & Supply Agency
Organization
Main Locations
North Atlantic
Council
NAMSO
Board of Directors
NAMSA
Chartered in 1958
02 - 03 May 2012
28 NATO Nations
1,150 Staff Members
Procurement Directorate
Audited by IBAN
ISO 9001 certified
2
NAMSA Mission and Principles
Mission
■ Provide full spectrum of logistics support to NATO/NAMSO Member
states individually or collectively
■ Provide direct logistics support solutions in operational theaters
■ Maximize effectiveness of logistics support to NATO Armed Forces
■ Provide rapid response at lower cost
Principles
■ Consolidation
■ Centralization
■ Competition
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Procurement Directorate
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NAMSA’s Role
■ A contracting agency - NOT a contractor
■ Customer funded, ruled by the no profit, no loss principle - NOT a profit-making
organization
■ Acts as an extension of national logistics support chains - NOT a competitor to
national procurement and logistics organizations
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Procurement Directorate
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Organisation
General Manager
Support Staff
Logistics
Programmes
and Operations
Directorate
Directorate
Procurement
Directorate
Finance
Directorate
Resources
Division
Division
Divisions
Programme Offices
Southern Operational Centre
HAWK Log. Mgt. Office
Taranto, IT
Paris, FR
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Procurement Directorate
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Financial Evolution
Expenditure
2000
Direct Support
1800
1798MEUR
1518MEUR
NATO Initiatives
1546 MEUR
1600
WSP/SC-Funded
1400
Common-Funded
1668 MEUR
Direct Services
1200
Ratio Net Admin. Expenditure to
Value of Services
1000
Operational
Commitments
800
14%
600
12%
10%
400
8%
6%
200
4%
2%
0
2002
2003
2004
2005
2006
2007
2008
2009
2010
2011 (*)
0%
* - Provisional Figures
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Current business
NAMSA
Conventional In-service
Logistics Support
■ Weapon System
Partnerships
■ Support Conferences
■ NATO commonfunded programmes
■ eLogistics
■ European Union
■ United Nations
Support to
NATO Initiatives
■ PfP Trust Fund
■ Strategic Lift
■ ACT Support
■ Deployable NATO
Assets
NATO Crisis
Response Operations
In-theatre integrated
logistics support:
■ ISAF
■ NATO Response
Force - NRF
■ Humanitarian relief
■ Balkans
Spectrum of Operations
Direct Support (In-theatre Level)
General Support (Depot Level)
Leveraging Industry
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Procurement Directorate
2011 Value of services € 1.6 billion
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Future business and perspectives
NAMSA
Strategic Plan 2020
In-service Logistics
Support
■ Leopard MBT
■ Unmanned Aerial
Systems
■ Night Vision
Equipment
■ A400M
Support to
NATO Initiatives
■ Dismantling of old
Weapon Systems
■
Medical Support
■
NATO Crisis
Response Operations
■ Environmental
Solutions for OPS
■ Strategic Transport
■ Comprehensive
Approach
■ Fuel
MRAP Vehicles
Spectrum
of Operations
Direct Support (In-theatre Level)
General Support (Depot Level)
Leveraging Industry
Evolution of relationship with non-NATO countries, European Union, United Nations
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Procurement Directorate
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Current Business & Business
Structures
NATO Common Funded
NATO AWACS
Communications
Radars and Surveillance
Weapon System Partnerships
Missiles: HAWK, PATRIOT, Stinger, AMRAAM,
Air-to-Surface Missiles, Artillery Rocket & Missile
Systems (ARMS), Land Combat Missiles (LCM)
Fixed-Wing Aircraft, Helicopters
Support Conferences
RAT 31 radar
AN/FPS-117 radar
ACCS LOC 1
CRC/Systems Interface
RSRP
Sales Agreements
NH90 Helicopter (NAHEMA)
Tiger Helicopter (OCCAR)
COBRA radar (OCCAR)
PfP Trust Fund projects
Sidewinder
Land Combat Vehicles
CL-289 Drone
MPRE/WARDAM II
Torpedoes
Ship-Shore-Ship Buffer (SSSB), MIDS
Ground-Based Defence (GBD)
Global Positioning System (GPS)
Equipment / Service Partnerships
Common Item Materiel Management (COMMIT)
Strategic Airlift Interim Solution (SALIS)
Ammunition Support
Naval Logistics Support (NLSP)
Operational Logistics Support (OLS)
Strategic Sealift
Log. Serv. For Missiles, UAVs, Platforms
Random Brokerage
Individual Requirements
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Strategic Lift
Strategic Airlift Partnership (SALIS)
206 missions (4439 flying hours) in 2010
Partnership extended to end 2012
Contract review to increase flying hour efficiencies
AN-124
Strategic Sealift Sales Agreement
Managing Assured Access Contracts for the MSSC
Contract increased from 2 to 3 Ro-Ro ships
Potential for a 4th ship
Ro-Ro
ISAF Strategic Rail Initiative
Objective: develop, implement and administer Northern LOC rail
transport contract
Letter of Intent from interested nations being staffed
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Procurement Directorate
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NAMSA Support to ISAF
Food Services
Infrastructure
APOD
Garrison
Run/Taxi-Ways
Force Protection
MWR Centre
Infrastructure
Accommodation
Konduz
Blast Walls
Meymaneh
Food Services
Infrastructure
Relocatable Buildings
Bagram
Infrastructure
(KAIA)
Garrison
Runway
Aprons
Extensions
BFI Protection
PAX Terminal
APOD
Garrison
ATC
Role 3
PAX
Runway
HQs
Accommodation
O&M
ACSA
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Role 3
HQ
Force Protection
APOD & Real Life Support (RLS)
(KAF)
Infrastructure
Garrison
Ops surfaces
Aprons
Integrated Logistics Support (ILS)
Infrastructure
APOD
APOD
APOD
RLS
- CATO
- A/C cross servicing
- Airfield equipment,
vehicle maintenance
- Billeting
- Supply services
- Food /DFACs
- Utilities
- Water
- Waste
- Contracts on demand
Procurement Directorate
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APOD & Life Support Capabilities
APOD Services
■ Air Traffic Management
■ Medical crash crew
■ Fire, crash rescue
■ Movement Control & Air Terminal
■ Aircraft cross servicing
■ Airfield equipment & vehicle maintenance
■ Transport, supply & billeting
Real Life Support (RLS) Services
■ Food, Water
■ Power
■ Laundry, cleaning, ablution & wash rack
■ Sewage, waste & hazard. waste disposal
■ Pest (vector) control
■ Pass & permits, Security vetting
■ Mortuary services
■ Demining, Equipment Demilitarization
■ Morale, Welfare & Recreation
■ Vehicle rental, Jingle Trucks
■ Translation
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NAMSA Procurement
Regulations and Policy
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Mission
ALLIANCE ARMED FORCES / SHAPE
LOGISTICS PROGRAMMES & DIVISIONS
PROCUREMENT DIRECTORATE
INDUSTRY / GOVERNMENT ENTITIES
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Regulations tailored to
international cooperation
• NAMSO Charter
• Functional Directive 251 approved by all NAMSO
nations
• NAMSA Procurement Regulations (NR 251-01)
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Procurement policy
QUALITY
OBJECTIVES
TIMEFRAME
PRICE
CONSOLIDATION
PRINCIPLES
COMPETITION
BALANCING
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Procurement Policy
TWO PRINCIPLE FORMS OF CONTRACTING
Supply Contracts: spare parts
Service Contracts: MRO, engineering, demilitarization, etc.
• International Competitive Bidding (ICB)
Normal procedure
• Foreign Military Sales (FMS)
In some cases
• Single Source
Under certain conditions :
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- urgency
- options
- low value
- security
- commonality of Equipment
Procurement Directorate
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Procurement Policy
LIMITATIONS AND CONSTRAINTS
• NATO/NAMSO Countries
• PfP and MD nations under certain circumstances (PfP Trust Fund)
• Competition restricted by some customer committees
(e.g. PATRIOT, HAWK)
• Unavailability of Technical Data
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Procurement Directorate
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Procurement policy & industry
relations – NAMSA in 2011
• Activities monitored by International Board of Auditors
• More than 24.000 contractual instruments
• Total contracted value MEUR 2,080.5 Supply 688.7,
Services 1,316, Foreign Military Sales (FMS) 75.8
• Workforce 1,150 people of whom 123 work directly in
Procurement
• Relations with industry : 10,000 firms throughout NATO
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Tendering rules
• To participate firms must be registered in the NAMSA supplier
data base
• Selection from NAMSA suppliers’ data base
• Solicitation of at least 3 sources for requirements below EUR
76.800
• Obligation to consult all the capable suppliers for requirements
above EUR 76.800
• Request for Proposals (RFPs) constitutes basis for binding
contract
• Fixed price preference
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Contract award
• Proposals received
• Kept in safe until after closing date
• Late proposals not taken into consideration
• Selection of best proposal
• Team of procurement and programme
personnel
• Award of contract (Award Committee)
• Lowest fully responsive offer (technical
compliance + lowest offer)
• Unsuccessful bidders informed
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e-Procurement Homepage
Two main functions:
• Serve as an info hub (Procurement@NAMSA)
Procurement rules, contract provisions, forms, practical
information to suppliers, awarded contract, etc
• Single point of entry to eProcurement applications
(Business@NAMSA)
Objective : to facilitate the communication and integration
of business processes with our suppliers
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NAMSA e-Procurement
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e-Procurement Modules (1/2)
• On-line supplier registration
• Publication of Future Business Opportunities
• Supplier can express interest on-line
• A link to competition@namsa.nato.int is available to
obtain additional information
• Publication of Requests for Proposal
• Secure upload of bids
• File delivery notifications
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e-Procurement Modules (2/2)
• eBid allows registered firms to quote on-line in a secure
environment
• eCat I is a catalogue of NAMSA negotiated Basic
Outline Agreements which allows Armed Forces to
place orders on-line with registered NAMSA suppliers
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eBID (Electronic Bidding)
Electronic bidding system : for codified, non-restricted
items of supply
• Simple, secure web-based
• Available 24h/7 days
• Need to register as vendor
• Vendors can :
• See available requests for tender
• Make offers
• See their offers
• Modify their offer prior to closing date
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e-Procurement and e-Signature
With the e-Procurement application the procurement
process is :
•
e-Transfer of RFP documents from SAP to the web
•
e-Registration to procurement application
•
e-Download RFP documents
•
e-Upload of bids from suppliers
•
e-Storage of bids in “virtual safe” until bid closing date
•
e-Transmittal of bids from registry to evaluation team
•
PRINT OUT A PAPER, VERSION OF THE CONTRACT TO BE SIGNED
BY HAND, SENT BY MAIL, COUNTERSIGNED AND RETURNED BY
MAIL
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Summary
Procurement solution:
• With flexible regulations adapted to the Alliance armed
forces needs
• Opened to new technologies
• Particularly well adapted tool for the support of
contingency operations
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Development of Slovak Industrial
Return
R=
VALUE OF CONTRACT PLACED IN SLOVAKIA
VALUE OF PURCHASES THROUGH NAMSA BY SLOVAKIA
NOTE: MBC+NSIP funded projects are excluded as from 2009 on
POORLY
PLACED
COUNTRIES
R= >=0.8 Well placed
R= >= 0.25 et < 0.8 Less well placed
R= < 0.25 Poorly placed
No procurement activity registered during this period
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Industrial Return Ratio 2011-2012
R=
VALUE OF CONTRACTS PLACED
VALUE OF PURCHASES THROUGH NAMSA
NOTE: MBC+NSIP funded projects are excluded as from 2009 on
R= >=0.8 Well placed
R= >= 0.25 & < 0.8 Less well placed
R= < 0.25 Poorly placed
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Industrial Return Value of Contracts
Placed
TOTAL 2011 : MEUR 2,080.5
MEUR 0.007
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Value of Contracts placed in
Slovakia
No Contracts have been placed
TOTAL NAMSA MEUR
SLOVAK SHARE
02 – 03 May 2012
1,011
0%
1,460
0%
1,754
0%
Procurement Directorate
1,551
0%
2,080
0.0003%
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NAMSA Customers 2011
TOTAL 2011 : MEUR 2,086.5
MEUR 5.00
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Value of Purchases by Slovenia
through NAMSA
TOTAL NAMSA MEUR
SLOVAK SHARE
02 – 03 May 2012
1,075
0.09%
1,529
0.21%
1,737
0.09%
Procurement Directorate
1,614
0.12%
2,087
0.24%
34
Competitiveness of Slovak
Industry for Supply
RATIO =
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SLOVAK BIDS
AWARDS TO SLOVAK FIRMS
Procurement Directorate
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Contacts Analysis of Slovak
Industry
per line item SUPPLY JAN-DEC 2011
TOTAL NBR. OF
CONTACTS :
2
(100%)
POSITIVE
CONTACTS
NONE
NO
REPLY
NO
NEGATIVE
CONTACTS
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Contacts Analysis of Slovak
Industry
per line item SERVICES JAN-DEC 2011
TOTAL NBR. OF
CONTACTS :
24
(100%)
NO
REPLY
NO
POSITIVE
CONTACTS
NO
NEGATIVE
CONTACTS
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NAMSA Procurement Directorate
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