For Directorate of Health Services (DHS)
A & N Administration
By
NIC, Andaman State Unit
“BIRDS”
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Project Background
Objectives of BIRDS
Statistics
Infrastructure Provided
Results achieved
Challenges faced
Change Management
Technology Environment
Security
Standards
1. “BIRDS” – Background
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Registration of Birth, Death & Still birth, as per RGI guidelines
2. Births can take place in Govt / Private Institutions or at Home
but have to be registered at Registration units of DHS only
3. Total 95 Health centres in A & N Islands, 26 Registration units
(Urban / Rural)
4. CRBD office at DHS, Port Blair is Registration Unit as well as
monitoring authority
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Inputs - from Forms Legal and Statistical data
6. Outputs – Birth & Death certificates, Registers, RGI tables, etc.,
7. Basis for analysis of Birth and Mortality rates – one factor of a
Developed state as well to identify abnormal/alert situations
2. “BIRDS” – Key Objectives
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Each Unit to register Birth / Death online through
Internet in the website of BIRDS (www.and.nic.in)
Legally valid Birth / death certificate to be issued by
Unit from website
Office of CRBD to monitor registration of all units
through website
Citizens to download ‘Gist of Certificate’ through
Internet freely
Access to BIRDS project for other Govt offices
through Internet – Sharing and Interfacing software
3. “BIRDS” – Statistics
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Around 2.00 lakhs of Birth & Death records from
1982 in the whole of UT
Around 6000 births registered every year
Around 2000 deaths registered every year
Around 1000 duplicate birth certificates every year
Delayed registration - After two years of birth of
child, Birth and Death registers are shifted to CRBD
Time taken to issue Birth certificate manually - 2 to
6 days
4. “BIRDS” – Infrastructure provided
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Each registration unit provided with computer, printer,
UPS
Server at CRBD for Urban registration
CRBD office has LAN with citizen service counters
Broad band / Data card of BSNL / CIC centres
Entire BIRDS software, database hosted in NIC server
NIC is the Internet Service Provider (ISP) for the
project with shared 2 mbps Internet bandwidth
Leased line between NIC and CRBD for Data sharing
and for disaster recovery.
5. “BIRDS” – Results achieved
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BIRDS project conceived in Aug 2007, developed Dec 2007
BIRDS project online at CRBD from Jan 2008
Extended to all other units in UT by April 2010
Completely online from May 2010
Access enabled for other Govt offices now
Integration with other applications provided now
Backlog entry of past records going on, expected to be
completed by Mar 2011. Separate software developed.
End Objective - Any unit can issue Birth certificate
through internet for any birth record
6. “BIRDS” – Challenges faced
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Resistance to change
Persistence with old procedures
Implementation support at remote locations
Fall back measures when internet connectivity fails
Monitoring the activities
Change of manpower at implementation locations
Little review at HOD level
7. “BIRDS” – Change Management
1. Pilot and Rollout in Phases
2. Review meetings at Principal Secretary level
3. Orders banning manual issue of certificates and manual
maintenance of registers
4. Order for each unit to produce computerized registers
periodically to CRBD - For cross verification with website data
5. Systematically reduced Registration date at unit to be
“Online” with Server date
6. Training provided to officials in each unit at Port Blair and at
implementation locations
7. Software professional engaged from Aug 2010 to support
implementation
8. Continuous improvement in BIRDS project
8. “BIRDS” – Technology Environment
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Entirely in Open Source
Linux, Apache, My SQL and PHP (LAMP)
Completely Web based, not just web enabled
Hosted in NIC server at Secretariat
Open standards (XML)
Inter operability with other applications
Data in English only, but certificate Bi-lingual
9. “BIRDS” – Security
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Roles created for each Regn Unit, CRBD & Other offices
User based access rights for each role
Will be enabling Bio Metric based access to BIRDS
Will be integrating with Digital Signature Certificate
Virtual Private Network (VPN) over Broad band
Audit trail and Access Log maintained in Linux
Automatic locking of access if failed for more than 3
times during Login.
10. “BIRDS” – Standards
Data set and structures as per RGI standards
2. Provision for “Miscellaneous” panel during data
entry – to accommodate state-specific features
3. Business rules for live and delayed Registration,
Birth certificate, change of details, NOC etc., as per
RGI instructions
4. Open standards based on XML – Technology
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“BIRDS” – Sharing Data and Beyond
A Birth/Death once registered affects other Govt functions.
Death
Registered
Removal of
deceased Name
from
From Ration Card database of
Civil Supplies dept
From Electoral Roll database of
Election dept
From Driving license database
of Transport dept
From Beneficiary database of
Social welfare schemes
From Employment exchange
database of Labour dept
And so on ..
“BIRDS” – Sharing Data and Beyond
Facility provided to other Govt departments to
access BIRDS software through Internet
Each department provided with separate access
rights
Each department can download Report of Births /
Deaths from website
Each department can download report in the format
they require, from dataset of BIRDS project
“BIRDS” – Sharing Data and Beyond
But it is still not enough
Each department can download Birth / Death
details as “data” so that it need not be entered again
in the dept
The data can be downloaded simply as “Text” file
However, as BIRDS is based on Open Standards, the
data can be downloaded as “XML” format.
XML data can be directly imported to department
database, if it also follows “Open Standards”
•“BIRDS” – Sharing Data and Beyond
This Implies that, Sharing of data is possible if we :
Identify Project objectives and interfaces with other
offices / software projects at the beginning and
Design and develop software as per “Open standards”
•“BIRDS” – Sharing Data and Beyond
Is it Possible for Software Applications to be shared ?
We can make one application “Talk” to another. The
concept is called as “Web Services”
One software requests for a “Service” from another
The other application “Provides” the service
requested for
Again this happens through Internet, following
“Open standards” and “Security”
BIRDS has interfaces to e-Tehsil, Civil supplies,
Electoral roll etc.,
“BIRDS” – Conclusion
We can extend the underlying concepts of BIRDS project
to any e-Gov project for standardization , Sharing and
Integration of Data and software Applications.
This can result in a common Database and Software for
A & N Administration as a whole.