FedFleet 2012
GSA Motor Vehicle Management:
Fleet & Automotive
Erin Sembach
GSA Fleet & GSA Automotive
• GSA Automotive
– Mandatory source for
vehicle purchasing
• GSA Fleet
– Non-mandatory source
for vehicle leasing
Workshop:
GSA Office of Motor Vehicle
Management Update
Thursday
9:45 – 11:00 AM
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Our Promise
• Right Vehicle
• Right Price
• Great Service
…and the required data needed to effectively and efficiently manage a fleet!
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GSA Automotive: An Introduction
• Mandatory Source –
FPMR 101-26.501
• Purchases over 55,000
vehicles per year
Workshops:
Vehicle Purchasing
Overview
Thursday
11:15 AM – 12:15 PM
Visit gsa.gov/vehiclepurchasing to learn more
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Program Management Office
• Manage Customer Accounts
• Provide:
– Statistical Reports
– Webinars
– Custom training
• Open House
Hotline #: (703) 605-CARS (2277)
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Engineering
• Engineering Services
– Educate and assist
customers at no cost
– Identify safety issues and
make good value
selections
• Technical Expertise
– Develop complete
Purchase Descriptions
Workshops:
Vehicle Engineering
Part 1: Tuesday
2:00 – 3:00 PM
Part 2: Thursday
11:15 AM – 12:15 PM
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AutoChoice
• Online vehicle comparisons, ordering and tracking
• Variety of enhancements
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Vehicle Line-up
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Sedans
Light trucks
Medium Trucks
Heavy Trucks
Buses
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Ambulances
ADA Vans
Non-Standard Vehicles
MAS23V-Superstore
MAS751-Commercial
Leasing
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Alternative Fuel Vehicles
Total of 894 Alternative Fuel Vehicles
An increase of 392 over FY11
• 230 E85
• 11 Low Greenhouse Gas
(GHG)–emitting
(conventionally fueled)
• 110 Hybrid Electric
• 24 Battery Electric
• 68 Compressed Natural
Gas
• 39 Liquid Propane Gas
• 392 Bio Diesel (B20)
• 19 Liquid Natural Gas
• 1 Flex Fuel Hybrid
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Available Plug-In Electric Vehicles
• Sedans
– SIN 8E
– Chevrolet Volt, Mitsubishi
iMiev, Ford Focus Electric
Chevy Volt
Ford Focus BEV
• Cargo Vans
– SINs 95E, 134E
– Electric Vehicle
International, Central
Truck, RP Automotive, K.
Neal International Trucks
RP Automotive Multistop Van
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Available Plug-In Electric Vehicles
• Vocational Body Trucks
Electric Vehicle International
Vocational Body Truck
– SINs 84E, 124N
– Electric Vehicle
International, Central Truck
• Dump Trucks
– SIN 154E
– Central Truck
• 36-Passenger Buses
Krystal EVolution (Capitol Coach Works) bus
– SIN 363E
– Capitol Coachworks Buses,
EVolution
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GSA Fleet: An Introduction
• GSA Fleet manages over 205,000 vehicles
• Worldwide customer base:
– Germany, Italy, Afghanistan, Guam, and Japan
• Revolving fund
• Full service leasing
Visit gsa.gov/vehicleleasing to learn more
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GSA Fleet Services
• Low Rates
• Fleet Service Reps
• AMC/MCC
• Vehicle Acquisition/Sales
• Card Services
– Monitor waste, fraud and abuse
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Rates
Monthly rate + mileage rate + accessory charge (if applicable)
= Total Monthly Cost
• What does this cover?
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Vehicles and Replacements
Vehicle Management System
Maintenance Management
Fuel Costs
Accident Management
Disposal of Replaced Vehicles (Sales)
Management of your Vehicle Program
Tags
Workshop:
Vendor and Customer Self
Service (VCSS)
Application
(Computer Lab Training)
Thursday
8:30 – 9:30 AM
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Fleet Service Representatives
• Primary Customer Point of Contact
• Worldwide
• FSRs now assist Purchasing Customers as well
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Accident Management &
Maintenance Control Centers
AMC:
• Provides collision,
repairs & 3rd party
claims service
• Works with appraisers,
insurance companies &
customers
MCC:
• Oversees
authorizations,
mechanical, tire
repairs and PMs
Hours: 6 AM – 7 PM Central
AMC & MCC: 866-400-0411
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Vehicle Acquisition
Workshops:
• Coordinate annual
vehicle replacement
cycles
• Assist with rightsizing
your fleet and meeting
federal mandates
Acquisition & Fleet
Management
– Wednesday 3:30 – 5:00 PM
– Thursday 2:15 – 3:30 PM
Vehicle Acquisition Process
– Thursday 8:00 – 9:15 AM
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Alternative Fuel Vehicles
• Currently over 50% of GSA’s
leased fleet is AFVs
• Meeting the Mandates:
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Energy Policy Act of 1992 & 2005 (EPACT)
2007 Energy Independence & Security Act
EPA Guidance for Section 141 (EISA) 2007
Executive Order 13423
Executive Order 13514
Executive Order 13589
May 2011 Presidential Memorandum
Workshop:
Meeting Energy
Mandates
Thursday
3:45 – 5:00 PM
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Fleet Credit Card
• Wright Express (WEX)
• Over 90% of retail fuel locations
accept WEX
• Offers a MasterCard backup for any
location that doesn’t accept WEX
• Behind the scene fraud control keeps
costs low
• WEX fuel locator app with price and
location
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Fleet Solutions
• Short Term Rental Program
• Vehicle Monitoring
• Fleet Vehicle Safety
• Exploring other solutions
Workshop:
Fleet Solutions
Wednesday
2:00 – 3:00 PM
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Short Term Rentals
• GSA Fleet handles entire rental procurement process
• Lowest rates
• Sedans to tractor trailers
• Rentals up to 120 days
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Vehicle Monitoring
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Track vehicle locations
Interactive reports
Protect and recover assets quickly
Monitor driving habits
Green Benefits
– Increase fleet utilization
– Combine trips
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GSA Fleet Drive Thru
Web based Applications
• Mileage Express
• Reports Carryout
• Speed Pay
• CRASH
• VCSS
• Customer Driven Data
• Replacement Vehicle (CAM)
Workshop: GSA Fleet Drive Thru (Computer Lab Training)
Thursday 10:00 – 11:00 AM
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Motor Vehicle Registration System
(FMVRS)
• Government-wide
registration system for
all federally-tagged
motor vehicles
– National Security
(NLETS)
– Government-wide
inventory control of
vehicles/tags
Workshop:
Federal Motor Vehicle
Registration System
(FMVRS)
Thursday
9:45 – 11:00 AM
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Federal Fleet Management System
(FedFMS)
• Low-cost vehicle inventory
management system for other
agencies
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Detailed inventory
Monthly mileage reporting
Daily electronic update from FMVRS
Reports Module
Fuel Card Transactions
Maintenance & Repair Screens
FAST Reporting
Expense Records
Dispatch Module
Workshop:
Federal Fleet
Management System
(FedFMS)
Thursday
8:00 – 9:15 AM
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Fleet Vehicle Safety
• Free Online Defensive Driving Course
http://drivethru.fss.gsa.gov
• CRASH – Online Accident Management Tool
• Vehicle Misuse Reporting:
howsmydriving@gsa.gov
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Comments/Questions?
Thank you for joining GSA
Automotive and
GSA Fleet at
FedFleet 2012!
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