www.osha.gov
Updates to OSHA’s Recordkeeping
and Reporting Rule:
What events must be reported to OSHA and
which employers have to keep records
Occupational Safety and Health Administration
www.osha.gov
Effective date
For workplaces under Federal OSHA jurisdiction
• Final rule becomes effective January 1, 2015
For workplaces in State Plan States
• States encouraged to implement new coverage provisions on
January 1, 2015, or as soon after as possible.
• Check with your State Plan for their implementation date of
the new requirements.
www.osha.gov
Expanded reporting requirements
The rule expands the list of severe work-related injuries and
illnesses that all covered employers must report to OSHA.
Starting January 1, employers must report the following to
OSHA:
• All work-related fatalities within 8 hours (same as current requirement)
• All work-related in-patient hospitalizations of one or more employees
within 24 hours
• All work-related amputations within 24 hours
• All work-related losses of an eye within 24 hours
•
•
•
•
• Example:
A worker crushes a finger on Monday.
Physicians determine that the finger requires
amputation on Tuesday.
The employer has until Wednesday (24 hours
from when the amputation occurred) to
report to OSHA
Employer has 24 hours from when they learn
the amputation has occurred.
• Provisions That Did Not Change:
• Do not need to report fatalities, amputations
& hospitalizations that occur as a result of
over the road traffic accidents (unless in a
work zone)
• Admission for observation does not make a
case reportable
• Do need to report fatal heart attacks
• How Does OSHA Define Amputation?
• An amputation is the traumatic loss of a limb or other
external body part.
• Amputations include a part, such as a limb or appendage,
that has been severed, cut off, amputated (either
completely or partially); fingertip amputations with or
without bone loss; medical amputations resulting from
irreparable damage; amputations of body parts that have
since been reattached.
• Amputations do not include avulsions, enucleations,
deglovings, scalpings, severed ears, or broken or chipped
teeth.
• Loss of eye cases (enucleations):
• This reporting requirement applies only when
the loss of the eye occurs within 24 hours of
the work-related incident.
• Estimated this rule will lead to 117,000
reports to OSHA per year
• On line database will be accessible to public
• OSHA will not inspect all reports, OSHA will
use other interventions to contact employers
about protective measures
www.osha.gov
What Will OSHA Do With the Information?
• OSHA will make the information available
on a public database that will be
searchable by employer name.
• OSHA information is available at either
osha.gov or data.gov
www.osha.gov
How can employers report to OSHA?
• By telephone to the nearest OSHA office during normal business
hours.
• By telephone to the 24-hour OSHA hotline (1-800-321-OSHA or
1-800-321-6742).
• Online: OSHA is developing a new means of reporting events
electronically, which will be available soon at
www.osha.gov/report_online.
www.osha.gov
Industry exemptions
• The rule also updates the list of industries that are partially exempt
from the requirement to routinely keep OSHA injury & illness
records (e.g. the OSHA 300 log), due to relatively low occupational
injury & illness rates.
• The new rule retains the exemption for any firm with ten or fewer
employees, regardless of their industry classification, from the
requirement to routinely keep records.
• Reminder: All employers, even those exempt from recordkeeping
requirements, must report a work-related fatality, in-patient
hospitalization, amputation, or loss of an eye to OSHA.
www.osha.gov
Industry exemptions
• The previous list of exempt industries was based on the old
Standard Industrial Classification (SIC) system, as well as injury &
illness data from the Bureau of Labor Statistics (BLS) from 1996,
1997 & 1998.
• The new list is based on the North American Industry Classification
System (NAICS 2002), as well as BLS data from 2007, 2008 & 2009.
www.osha.gov
Finding your industry code (NAICS)
If I have not previously been
required to keep records, do I need
to start keeping records?
• First find your NAICS code at
www.census.gov/eos/www/naics
• Then visit OSHA’s page at
www.osha.gov/recordkeeping2014
to determine if your industry is
exempt.
www.osha.gov
Newly
included
www.osha.gov
New list of exempt industries
www.osha.gov
Compliance assistance materials
How do I keep records?
For employers who are new to
keeping records, download
OSHA’s recordkeeping forms at
www.osha.gov/recordkeeping/RKforms
www.osha.gov
Compliance assistance materials
How do I fill out the OSHA 300 log?
For directions and training on how
to keep the log, visit
http://www.dol.gov/elaws/OSHARecordkee
ping.htm
www.osha.gov/recordkeeping/tutorial
www.osha.gov
Compliance assistance materials
How can I get more information on
keeping records?
OSHA has answers for many
frequently asked questions. Find
them by visiting our searchable
FAQ page at:
www.osha.gov/recordkeeping/faq_search
www.osha.gov
Compliance assistance materials
How do I report a fatality,
hospitalization, amputation or loss
of an eye?
Call the nearest OSHA office during
normal business hours, or call the
24-hour OSHA hotline 1-800-3216742.
*Soon employers will also be able to report
online at www.osha.gov/report_online.
Questions?
• Natarajan.joann@dol.gov
• 512-374-0271 x 232
We Can Help
www.osha.gov
800-321-OSHA (6742)