Doing Business with NATO IS Slovak Industry Day 3 May 2012 Who are we? NATO HQ is the political and administrative centre of the Alliance and the permanent home of the NAC Key Figures 4,000 5,000 Meetings take place every year 40,000,000 People work at HQ on a full-time basis Average yearly procurement spend 3,000 Contracts and purchase orders were issued in 2011 Percentage awarded to goods or services (only goods or services amounting to or over €50,000 taken into consideration) What do we buy? Security Guard Services Datacom and network connectivity installation devices and equipment Industrial Cleaning Services 16.40% 18.84% Lease and Rental of Property or Building Consultancy services 2.00% Utilities (electrical utilities mainly) 2.70% 12.68% 2.82% 3.01% Building and facility Construction and Maintenance Services Supply of fuel oil Telecommunications media services 3.12% Computers 3.39% 10.99% Software or Hardware Engineering Safety and Security System installation services 7.22% 8.37% 8.46% All other type of work carried out Who buys? Financial Control Accounting & Treasury Sections Procurement Service Infra & Security Spt Unit ICT & Misc Support Unit Services Support Unit Key Contacts Head Procurement Service Head ICT Unit Mr. Yves VAN SCHENDEL (#4202) vanschendel.yves@hq.nato.int Head Infra Support Unit Mr. Javier CARRASCO (#4477) carrascopena.javier@hq.nato.int Danielle VANDERBEKEN (#4473) vanderbeken.danielle@hq.nato.int Head Services Support Unit Esther ASENSIO (#4473) asensio.esther@hq.nato.int How do we buy? Public Procurement principles Business Opportunities NATO IS Procurement Manual http://www.nato.int/structur/procurement/ Annual Procurement Plan Procurement Regulations NATIONS NORTH ATLANTIC COUNCIL OPLANs NATO Financial Regulations BUDGET COMMITTEE NATO Agencies Charters INFRA COMMITTEE Imp. Rules & Procedures IS Imp. Rules & Procedures Mil HQs NATO IS Procurement Manual Bi-SC Procurement Directive Infrastructure Manual BOARD OF DIRECTORS Procurement Regulations AC/4-D/2261 AC/4-D(2008)0002-REV1 AC/4-D(2007)003 Procurement Principles Public Procurement Competition Transparency Integrity Integrity Secondary objectives: value for money, economy, efficiency, effectiveness, uniformity, wealth distribution, risk avoidance, NATO procurement objectives, etc. www.nato.int NATO Biz-Opps http://www.nato.int/structur/procureme nt/biz-opps.html Annual Procurement Plan Can be downloaded from website Rolling plan updated quarterly Includes all procurement actions exceeding EUR 19,500 Key information about future business opportunities Description, purpose, procurement method, solicitation reference, planned issue and closing dates, POCs, and status How to succeed (I) Visit web-site periodically Establish contact with national authorities (e.g., national delegation) Download solicitations and read them through Pay special attention to eligibility related clauses How to succeed (II) Pay attention to contract award related clauses Lowest Technically Compliant vs. Best Value Ask for clarification whenever required or to suggest alternative approaches Participate in bidders conferences and establish networks Make sure you include all required documentation How to succeed (III) Follow the rules Make sure your offer arrives in time Follow-up on any requests for clarification or discussions If unsuccessful, learn from your own errors Significant Biz-Opps New Headquarters Procurement of furniture Specifications under development Issue date planned in 3Q 2013 Transition Management and Support related requirements Office relocation and move management Catering, O&M, logistics, and outsourcing studies Other related requirements Some procurement actions already started, details available in latest version of procurement plan ICT Revitalization NR2 Systems Integration ERP solution implementation and support Proposals under evaluation Closing date 1 Jun 2012 Migration to new site Project in initiation phase Procurement planned in 1Q 2014 Resource Reform NATO Office of Resources Resource Management System Procurement of project portfolio management capability Licenses, implementation, and IV&V services Procurement planned in 3Q 2012 More information in procurement plan Shared Services Consulting services in support to the office of shared services Execution of design phase Work package approach Planned issue date 2Q 2012 Implementation strategy dependent on outcome of design phase Questions?? Javier Carrasco Pena Head, Procurement Service Financial Control NATO HQ e-mail: carrascopena.javier@hq.nato.int Tel: +32-(0)2-707-4477