Doing Business
with NATO IS
Slovak Industry Day
3 May 2012
Who are we?
NATO HQ is the political and
administrative centre of the
Alliance and the permanent
home of the NAC
Key Figures

4,000


5,000


Meetings take place every year
40,000,000


People work at HQ on a full-time basis
Average yearly procurement spend
3,000

Contracts and purchase orders were issued in 2011
Percentage awarded to goods or services (only goods or services amounting to or over
€50,000 taken into consideration)
What do we buy?
Security Guard Services
Datacom and network connectivity installation
devices and equipment
Industrial Cleaning Services
16.40%
18.84%
Lease and Rental of Property or Building
Consultancy services
2.00%
Utilities (electrical utilities mainly)
2.70%
12.68%
2.82%
3.01%
Building and facility Construction and
Maintenance Services
Supply of fuel oil
Telecommunications media services
3.12%
Computers
3.39%
10.99%
Software or Hardware Engineering
Safety and Security System installation services
7.22%
8.37%
8.46%
All other type of work carried out
Who buys?
Financial
Control
Accounting & Treasury
Sections
Procurement Service
Infra & Security Spt
Unit
ICT & Misc
Support Unit
Services Support
Unit
Key Contacts

Head Procurement Service



Head ICT Unit



Mr. Yves VAN SCHENDEL (#4202)
vanschendel.yves@hq.nato.int
Head Infra Support Unit


Mr. Javier CARRASCO (#4477)
carrascopena.javier@hq.nato.int
Danielle VANDERBEKEN (#4473)
vanderbeken.danielle@hq.nato.int
Head Services Support Unit


Esther ASENSIO (#4473)
asensio.esther@hq.nato.int
How do we buy?

Public Procurement principles


Business Opportunities


NATO IS Procurement Manual
http://www.nato.int/structur/procurement/
Annual Procurement Plan
Procurement Regulations
NATIONS
NORTH ATLANTIC COUNCIL
OPLANs
NATO Financial
Regulations
BUDGET
COMMITTEE
NATO Agencies
Charters
INFRA
COMMITTEE
Imp. Rules &
Procedures IS
Imp. Rules &
Procedures Mil HQs
NATO IS
Procurement
Manual
Bi-SC
Procurement
Directive
Infrastructure
Manual
BOARD OF
DIRECTORS
Procurement
Regulations
AC/4-D/2261
AC/4-D(2008)0002-REV1
AC/4-D(2007)003
Procurement Principles
Public
Procurement
Competition
Transparency
Integrity
Integrity
Secondary objectives: value for money, economy,
efficiency, effectiveness, uniformity, wealth
distribution, risk avoidance, NATO procurement
objectives, etc.
www.nato.int
NATO Biz-Opps
http://www.nato.int/structur/procureme
nt/biz-opps.html
Annual Procurement Plan


Can be downloaded from website
Rolling plan updated quarterly


Includes all procurement actions
exceeding EUR 19,500
Key information about future
business opportunities

Description, purpose, procurement
method, solicitation reference, planned
issue and closing dates, POCs, and
status
How to succeed (I)

Visit web-site periodically

Establish contact with national
authorities (e.g., national delegation)

Download solicitations and read
them through

Pay special attention to eligibility
related clauses
How to succeed (II)

Pay attention to contract award related
clauses

Lowest Technically Compliant vs. Best Value

Ask for clarification whenever required
or to suggest alternative approaches

Participate in bidders conferences and
establish networks

Make sure you include all required
documentation
How to succeed (III)

Follow the rules

Make sure your offer arrives in time

Follow-up on any requests for
clarification or discussions

If unsuccessful, learn from your own
errors
Significant Biz-Opps
New Headquarters

Procurement of furniture



Specifications under development
Issue date planned in 3Q 2013
Transition Management and Support
related requirements




Office relocation and move management
Catering, O&M, logistics, and outsourcing
studies
Other related requirements
Some procurement actions already started,
details available in latest version of
procurement plan
ICT Revitalization

NR2 Systems Integration


ERP solution implementation and
support


Proposals under evaluation
Closing date 1 Jun 2012
Migration to new site


Project in initiation phase
Procurement planned in 1Q 2014
Resource Reform

NATO Office of Resources
Resource Management System




Procurement of project portfolio
management capability
Licenses, implementation, and
IV&V services
Procurement planned in 3Q 2012
More information in procurement
plan
Shared Services

Consulting services in support to
the office of shared services




Execution of design phase
Work package approach
Planned issue date 2Q 2012
Implementation strategy dependent on
outcome of design phase
Questions??
Javier Carrasco Pena
Head, Procurement Service
Financial Control
NATO HQ
e-mail: carrascopena.javier@hq.nato.int
Tel: +32-(0)2-707-4477