Civil Service Resourcing
Customer Event
19 November 2014
Agenda
9:30
10:30
Registration – Tea and Coffee
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Market stalls offering information on CS Resourcing services
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Networking opportunity, to speak to CS Resourcing colleagues and other
departments, agencies, NDBPs
Welcome – Mervyn Thomas, CS Resourcing Director
Journey so Far – Ron Blyth, Programme Director
Implementation of changes to CS Jobs and e-Recruitment
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Old verses new e-recruitment system – Standardisation
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Changes and Improvements
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User Experience Enhancements
12:30
Lunch (provided)
13:00
Transition and Support
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Transition approach and Business Readiness
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Testing process
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Training, Guidance and Communication
14:00
Question and Answers with panel
15:00
Close
Mervyn Thomas
Civil Service Resourcing Director
Ron Blyth
Civil Service Resourcing
Programme Director
Journey so Far
 Researched market and engaged
with Suppliers
 Baselined Requirements
 Digital Agenda
 Published Invitation to Tender
 Approval to Proceed
 Standardisation of processes
 Award of Contract
 Detailed Design work with
customers and WCN
 Plans for Transition, Business
Readiness & Implementation
Roger Bates
Civil Service Resourcing
Design Authority
The Journey

Requirements Gathering – December
2012/January 2013
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ITT – March 2013
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Standardisation Workshop – July 2013
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Design Steering Group weekly calls –
August 2013 to date
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Specification workshops August/September 2013
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Design Project Team working with
WCN – September 2013 to date
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Design Decisions Summary – 15th
November

Design Steering Group meeting – w/c
25th November
Standardisation
 Rating Scales
 Anonymisation
 Line Management
Endorsement
 Vacancy/Specialist Templates
 Pre-screen Questions
 Employment Histories
 Competence Examples
Other Key Changes
 Look & Feel and Usability
 Candidate Side
 Send Me Jobs Like These
 Postcode Proximity Search
 Detailed job alerts
 Employment History
 Job Basket
 Surplus Staff
 Surplus Profile
 Job Alerts to Line Managers
Other Key Changes Contd.
 Vacancy Holder
 Single Vacancy Template
 Reduced Further Information
Fields & Additional
Documents
 Auto-rejects
 Recruiter Side
 Single Onboarding Form
 Automated BPSS Checks
 Named Recruiters for
Vacancies
 Management Information
Comfort Break
WCN
Paul Taylor
James Devonshire
Chris Smale
Lunch
Ali Gale & Graham Humphrey
Civil Service Resourcing
Transition & Readiness Leads
User Assurance Testing (UAT)
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Independent Test Manager from Home Office
IT Test Design and Consultancy Service.

Formalised approach informed by fully
documented Test Plan.

Risk based prioritisation of business critical
functionality.

Step-by-step test scripts.

Users from different Departments to assist
with UAT execution.

Defect management procedure to manage
defects through to fix.

Upon completion; Test Report and
recommendation to inform Go/No-Go
decision.
Business Readiness

Business Readiness Checklist to be issued
via Project Change Network.

Confirm status of businesses readiness for
go-live, including:
 Internet links updated with new URL for
Single Jobs Portal
 Communications/awareness products
cascaded
 Required training delivered
 Revised guidance available.

Monitored during weeks leading up to
transition to confirm readiness for go-live.

Will inform Operational Readiness Review
and Go/No-Go decision.
Transition Approach
3 Feb 2014
31 March 2014
New System
Old System
Dual running
of old and
new systems
 Vacancies can be posted onto new system from 27 January 2014
 New system will go-live from 3 February 2014
 User Profiles transferred to new system; user’s log in details remain the same
 Vacancies posted on old system will remain accessible until 31 March 2014
 Users able to select which system they want to access
Transition Approach - Implications

There will be no break in recruitment.

Vacancies on old system only accessible until 31
March 2014.

Onus on Vacancy Holders to finish exercises by
end of March; if not will have to complete off line.

After end of March will have to provide feedback
to candidates by e-mail.

Reserve lists will need to be maintained off line by
recruitment teams.

Need to use Civil Service Initial Sift Test (CSIST)
tool to access individuals’ test scores.

Surplus individuals’ profiles will transfer over to
new system.

Data retained on old system until 31 July 2014.
Learning & Development and Guidance

Comprehensive guidance hosted on CS
Resourcing internet site, for:
 Candidates (Internal and External)
 Vacancy Holders
 Recruiters
 Management Information.

Programme of targeted L&D events and
materials, including:
 “Classroom” sessions for Recruiters
 Familiarisation events for Key Users
 Awareness packs for Vacancy Holders
and Candidates.
Communications

System and Services Procurement Project
internet site:
 Headline News
 Regular Updates
www.civilservice.gov.uk/recruitment/civilservice-resourcing/civil-service-resourcingservice-project-news
 Frequently Asked Questions
NB.
All outputs from this event will be published
on the SSPP internet site.
Q&A Panel
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Ron Blyth – Programme Director
Roger Bates – Design Authority
John Miller – Project Manager
Dan Lay – CS Resourcing Test Manager
Graham Humphrey – Transition & Readiness Lead
Ali Gale – Transition & Readiness Lead
Catherine Horsley – CS Resourcing Operations Manager
Sarah Rydon – CS Resourcing System Support Team Manager
David McGill – CS Resourcing Contract Manager
Chris Smale – WCN Project Manager
Paul Taylor – WCN Contract Manager
James Devonshire – WCN Technical Developer