“Fixed price contract”:
A contract that provides a
price for each procurement
item obtained under the
contract.
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Definite quantity contract—a fixed price contract
that provides for the supply of a specified
amount of goods over a specified period, with
deliveries scheduled according to a specified
schedule
Fixed price contract with price adjustment—a
fixed price contract that provides for an upward
or downward revision of price, precisely
described in the contract, that:
(a) is based on the consumer price index or
another commercially acceptable index,
source, or formula; and
(b) is not based on a percentage of the cost to
the contractor.
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Indefinite quantity contract–a fixed price
contract that:
(a) is for an indefinite amount of
procurement items to be supplied as
ordered by a procurement unit; and
(b)(i) does not require a minimum
purchase amount; or (ii) provides a
maximum purchase limit.
 Firm
fixed price contracts must
be used unless the procurement
officer makes a written
determination that the use of a
specified type of contract is in
the best interest of the
procurement unit, taking into
consideration the following
criteria:
1. The type and complexity of the procurement
item;
2. The difficulty of estimating performance costs at
the time the contract is entered into—the factors
may include:
(a) the difficulty of determining definitive
specifications;
(b) the difficulty of determining the risks, to
the contractor, that are inherent in the nature
of the work to be performed; or
(c) the difficulty to clearly determine other
factors necessary to enter into an accurate
firm fixed price contract.
3. The administrative costs to the procurement
unit and the contractor;
4. The degree to which the procurement unit is
required to provide technical coordination
during performance of the contract;
5. The impact that the choice of contract type
may have upon the level of competition for the
award of the contract;
6. The stability of material prices, commodity
prices, and wage rates in the applicable market;
7. The impact of the contract type on the level
of urgency related to obtaining the
procurement item;
8. The impact of any applicable governmental
regulation relating to the contract; and
9. Other criteria relating to the contract type
that is deemed by the procurement officer to be
in the best interest of the procurement unit.
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Cost Plus a Percentage of Cost Contract—a
contract where the contractor is paid a
percentage over and above the contractor’s
actual expenses or costs.
Prohibited, except for change orders, unless:
(a) use of a cost-plus contract is approved by
the procurement officer;
(b) is standard practice in the industry; and
(c) the percentage and the method of
calculating costs in the contract are in
accordance with industry standards.
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Cost Reimbursement Contract—a contract under
which a contractor is reimbursed for costs which
are allowed and allocated in accordance with the
contract terms and the requirements of the
Procurement Code.
Prohibited unless the procurement officer
makes a written determination that:
(a) a cost reimbursement contract is likely to
cost less than any other permitted contract
type; or it is impracticable to obtain the
procurement item under any other type of
permitted contract; and
(b) the proposed contractor’s accounting
system will timely develop the cost data in a
form sufficient for the needs of the
procurement unit; and will allocate costs in
accordance with generally accepted
accounting principles
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Not applicable to real property
Standard procurement processes, or a
recognized exception, must be followed.
The procurement officer must determine that
a lease is in the best interest of the
procurement unit; must investigate
alternative means of acquisition, including
costs and benefits, and all conditions for
renewal and cost in the lease.
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The invitation for bids, requests for
proposals or request for quotes must state
that the procurement unit is seeking or will
consider a lease or a lease/purchase.
Cannot be used to avoid competition.
The lease must comply with all other
applicable laws and rules.
May be a fixed price contract
 Is a contract: (a) where a contractor agrees to
provide a procurement unit’s entire
requirements for certain procurement items
at prices specified in the contract during the
contract period; and
(b) that: does not require a minimum
purchase amount; or provides a
maximum purchase limit.
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A contract where the contractor is paid:
(a) the actual cost of direct labor at
specified hourly rates;
(b) the actual costs of materials and
equipment usage; and
(c) an additional amount expressly
described in the contract, to cover
overhead and profit, that is not based on a
percentage of the cost to the contractor.
A contract where:
(a) The supplies and materials are not provided
by, or through, the contractor; and
(b) The contractor is paid a fixed rate that
includes the cost of labor, overhead, and
profit for a specified number of labor hours
or days.
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The award of a contract for an indefinite quantity
of a procurement item to more than one bidder
or offeror.
Rules shall be promulgated
May be in a procurement unit’s best interest if
two or more vendors are needed or desired for
similar procurement items to accomplish
adequate delivery, service, availability, or product
compatibility
State in the invitation for bids or request for
proposals that the procurement unit may enter
into multiple award contracts at the end of the
procurement process
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A contract that extends beyond a one year period,
including a contract that permits renewal of the
contract, without competition, beyond the first year
of the contract
May be used if the procurement officer determines
it to be in the best interest of the procurement unit
The invitation for bids or request for proposals
must state the term of the contract, including all
possible renewals
The procurement officer must consider whether a
multiyear contract will result in significant savings
to the procurement unit; encourage participation
by a vendor who might not otherwise compete for
a shorter term contract; or provide an incentive for
a bidder or offeror to improve productivity through
capital investment or better technology
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May not continue or be renewed for any year after
the first if adequate funds are not appropriated or
otherwise available
The contract may not be continued or renewed
after a maximum five year term unless the
procurement unit goes through a new standard
procurement process or complies with an
exception to using a standard procurement process
EXCEPTION—unless:
(a) the procurement officer determines in
writing that a longer period is necessary in order
to obtain the procurement item; a longer period is
customary for industry standards; or a longer
period is in the best interest of the procurement
unit; and
(b) that written determination is included in the
file related to the procurement
A
contract awarded by the
Division of Purchasing and
General Services
 May
be used without going out to
bid or requesting proposals
Rules should be adopted to guide utilization
 Construction Manager/General Contractor
A contractor who enters into a contract to manage a
construction project for a procurement unit
--The contractor must be selected using a
standard procurement process
--The contractor will subcontract for
additional labor and materials not included in
the contractor’s cost proposal
--The contractor must use a standard
procurement process in selecting all
subcontractors (bid, RFP or small purchase)
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Design Build—the procurement of architect-engineer
services and construction using a single contract with the
design build provider
--Turnkey
--Site may be included
--Restricted by Title 11, Chapter 39 of the Utah Code
o May be used for a public works
project that costs $1,000,000 or more
o “Public works project” involves the
construction of a park or recreational facility or
a pipeline, culvert, damn, canal, or other
system for water, sewage, storm water or flood
control; but does not include most public
buildings or structures, which are defined as
“building improvements”
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Transportation Contracts
Design-build transportation contract—the
procurement of both the design and
construction of a transportation project in a
single contract with a company or
combination of companies capable of
providing the necessary engineering services
and construction
--May be used by a public transit district
serving more than 200,000 residents