The Power of Measuring Change Paul O’Keeffe June 2011 Introduction Paul O’Keeffe • Change Measurement Lead • Talent & Organization Performance • Principal • Accenture • 414-460-4406 • paul.j.okeeffe@accenture.com 2 Today’s Agenda – Why Measure Change – Change Measurement Maturity Levels – Tools to Measure Change • ChangeTracking • Change Measurement Diagnostic – Your Change Measurement Journey 3 Why Measure Change? Paul O’Keeffe June 2011 The measurement of change has always been our greatest challenge. When was the last time a senior executive asked you: – “How are we doing relative to other companies who go through this type of change? – “How do we make the link between change management and business benefits more tangible?” – “How do we know if the change program is truly impacting business results?” – “What tools do you have to measure change?” Companies continue to manage change poorly and destroy value. As Change professionals we repeatedly fail to position ourselves to influence the outcome 5 Critical factors in successful change Insight without action does not produce sustainable change, and action that has no insight behind it is wasted effort INSIGHT + ACTION = SUCCESSUL CHANGE Asking the right questions so leaders can clearly see if they are on track or not ….. and if not, what corrective action they can take Fast feedback and clarity about what is required to deliver high performance Get onto the path to high performance and help to stay there Taking a data centered approach, the purpose of our analysis is to enable more accurate, high impact change interventions 6 Maintaining Performance through Change Research shows only 1 in 9 work groups improve their performance across times of change: Project preparation Feb Mar Business blueprint April May Jun Final preparation July Aug Sept The norm is actually over budget, over schedule, with a lack of benefits realization! Performance Go live and support Oct Nov Dec Continuous Benefits improvement Realisation Jan Feb Mar April May High Performance Effective change Even with the best intentions, change projects typically take longer than planned and cost more – 84% of projects do not hit their targets – 18% average overrun on budgets – 23% average over run on schedule – 7% do not achieve scope/functionality Norm Stage of project 7 The most important aspects driving successful change Rank to following based on your experience… Involvement Training Passion and Drive Communication Systems and Processes Management Skills Vision and Direction Change Leadership Accountability 8 ChangeTracking® research has identified the main drivers of successful change Relative Importance of Factors in Driving Improvement in Business Performance 9 What is Critical to Success? Based on Accenture’s deep Change Management experience we know what drives a change project success. With data we will be able to prove the following are critical to project success: – Experience of the client team – Experience of client with types of project (e.g. Big SAP) – Sponsorship engagement early and continued – Navigation activities (e.g. Journey Map) – Leadership activities – Resource Balancing and other org design activities are important – Continuation of the Change effort 6-9 months post go-live • For instance, Adoption and Commitment does not come till after go-live …and that the following is true: – Five to ten critical behaviors drive the dollars – Communication decreases resistance • But what is the best timing? – People predict that change is worse than it is when asked in advance (with the caveat that the technology works) 10 We expect to find… …that we can definitely answer a number of questions that arise at the start of every change project: – When is the right time to begin communication and when do we drive communications into the organization? – What is the optimal (and the minimum) number of people to attend training? – What is the best curriculum mix? – How much training is actually required? – What activities drive people up the Commitment Curve? – What activities drive Sponsorship commitment and understanding? – What critical behaviors need to change for the project to be successful? 11 Change Measurement Maturity Levels Where are you today?; and Where do you want to get to? Change Measurement Maturity Levels Most organizations measure change to some extent; very few have built a robust capability that drives how change is managed as a critical business driver Change Agility Measures Value Change Value Measures Lifecycle Project Measures Go-live Measures Complexity 13 Go-live Measures Answer the question; “Are we ready to go-live from a people perspective?” – Data is collected monthly or weekly leading up to go-live – Usually begin collection 6-8 weeks prior to go-live – Very tactical in nature Change Agility Measures Value Change Value Measures Lifecycle Project Measures Go-live Measures Complexity Most projects have some type of go-live measures, but very little consistency from project to project 14 Lifecycle Project Measures Answer the question; “Is the project proceeding to plan from a people perspective?” – Data is collected monthly throughout the project lifecycle – Begin collection at the start of the project – Still tactical in nature Change Agility Measures Value Change Value Measures Lifecycle Project Measures Go-live Measures Complexity Very few companies measure the entire project lifecycle; or have a repeatable process that is used from project to project High Performance OnTrack 1 Unsustainable 1 1 1 Over budget, more staff than required and high percentage of manual over-rides in a fully automated system were indicative that a major IT system had been installed and not implemented Off Track 11 Unit A 17 Unit B 60 Unit C 66 Planning 29 Production 139 Unit E 52 15 Change Value Measures Answer the question; “Is the organization creating value through the intended changes?” – Data is collected monthly across many projects – Ongoing data collection – Very strategic in nature Change Agility Measures Value Change Value Measures Lifecycle Project Measures Go-live Measures Complexity Projects measure ROI and Business Case achievement; but few link it back to change activities. It is all financial driven; not change capability driven. No project to project change lessons. 16 Change Capability Measures Answer the question; “Is the organization building capabilities so that future changes are easier and more effective?” – Data is collected monthly across many projects – Ongoing data collection – More strategic in nature Change Agility Measures Value Change Value Measures Lifecycle Project Measures Go-live Measures Complexity Change capability and agility are new topics; but no-one measures it as a capability across time Pushin g the limits Cruising High Performance Business as usual 15% Good moving to great Sleepy in 24% success Achieved with loss of heart On the run Yes, 19% but… On Track Building momentum Bumpy ride Battling it out In the dark Flatlining Struggling Burning platform under pressure Unsustainable 14% Just get on with it… Rocky ground Washe d up Case for Action Off Track Downward spiral 17 Our Change Measurement Vision The Change Measurement Diagnostic (CMD) will revolutionize the way we plan and deliver Change programs. A heightened focus on Analytics will drive more consistent results and a tighter link to value. Our Vision: – All projects use a comprehensive, data-driven approach to guide people and change decisions. – The tool and outputs are integrated with the Accenture Change Framework and drive the day-to-day work of the project team. – The outputs are easy to read, create a compelling story for our clients and lead to predictive insights and clear actions on a project. 18 Tools: ChangeTracking® ChangeTracking Model Validated research that sits behind ChangeTracking® has proven what drives performance improvement How is change impacting business performance? Is the change on track to high performance? Realizing Business Benefits Improving Business Performance Have change program objectives been achieved? Performance Drivers Change Capability Turbulence Aligned Direction Resources Change Leadership Work Roles Emotional Energy Training and Capability Vision and Direction Management Commitment Involvement Passion and Drive Changes Taking Place Systems and Processes Communication Team Leadership Accountability Disturbance Clusters Risks and Roadblocks © CTRE Pty. Ltd. 2009 • v1.0 ChangeTracking® 20 ChangeTracking® measures the factors that drive improved performance How effective is your change strategy? Is the change on track to high performance? Realizing Business Benefits Improving Business Performance Are you making the best use of resources, given the conditions you are operating under? Performance Drivers Change Capability Turbulence Aligned Direction Resources Training and Capability Vision and Direction Changes Taking Place Systems and Processes Communication Clusters Risks and Roadblocks © CTRE Pty. Ltd. 2009 Change Leadership Work Roles Emotional Energy • v1.0 ChangeTracking® 22 ChangeTracking® measures the factors that drive improved performance What can people do to make a difference? Corporate Business Units Teams Everyone! Is the change on track to high performance? Realizing Business Benefits Improving Business Performance Performance Drivers Change Capability Turbulence Aligned Direction Resources Change Leadership Work Roles Emotional Energy Training and Capability Vision and Direction Management Commitment Involvement Passion and Drive Changes Taking Place Systems and Processes Communication Team Leadership Accountability Disturbance Clusters Risks and Roadblocks © CTRE Pty. Ltd. 2009 • v1.0 ChangeTracking® 23 The Change Map – Group responses to the ChangeTracking® questionnaire are plotted on the Change Map. The Change Map is divided into 4 Zones: • • • • Pushing the limits High Performance Cruising Off Track Unsustainable On Track High Performance – The Change Map divides the zones into 20 Regions. For even greater precision, the Change Map divides the Regions into 625 Cells - 625 change typologies. – Knowing where a group is, and knowing the characteristics (strengths and weaknesses) of the regions around you to make choices about the actions and direction you take Business as Usual Good, but not yet great Achieved with loss of heart On the Run Sleepy in Success On Track Building Momentum Bumpy ride Yes, but… Battling it out In the Dark Flatlining Struggling under pressure Burning platform Unsustainable Just get on with it… Rocky ground Washed up Case for Action Off Track Downward Spiral 24 Action Planning: ‘Yes, but..’ to ‘Cruising’ Supply Chain Pushin g the limits High Performance From current location to '2 Cruising' Cruising 13% Business Performance Achieving Objectives Business as usual Good moving to great Sleepy in 25% success Achieved with loss of heart Risks & Obstacles Changes Taking Place Yes, but… On Track Building momentum On the run 6%Bumpy ride In the dark 13% Battling it out Flatlining Struggling under pressure Burning platform Unsustainable 10% Just get on with it… Rocky ground Washe d up Case for Action Off Track Downward spiral Current location Disturbance 32% Vision & Direction 19% Management Commitment 44% Involvement 47% Communication 62% Team Leadership 70% Training & Capability 66% Passion & Drive 76% Accountability 81% Systems & Processes 80% Low P erf. Norm High P erf. Current result Target result P erformance improves on this path. P eople need to see more benefits and enough change is taking place. P eople see similar issues. 25 Lets Complete the Demo and Build the Change Map Looking for a volunteer to answer the questions based on their current project. High Performance OnTrack 1 Unsustainable 1 1 1 Over budget, more staff than required and high percentage of manual over-rides in a fully automated system were indicative that a major IT system had been installed and not implemented Off Track 11 Unit A 17 Unit B 60 Unit C 66 Planning 29 Production 139 Unit E 52 You can complete your own Demo at www.ChangeTracking.com 26 Tools: Change Measurement Diagnostic: Pilot Version Change Measurement Across the Project Lifecycle The overall tool will include different elements that cover all aspects of the project. The pilot is excel based to streamline data collection. – – – – – – – A tab for each major area; but none are mandatory Dashboard updated monthly Project setup completed once at project inception; update as needed Data entry tabs updated monthly Report printing capabilities for each tab Straight forward change survey for pulse/full surveys Data will be combined at end of the pilot for initial Analytics; trend analysis, research, and root cause analysis across projects 28 Accenture’s Change Model At a strategic level we think of change across four dimensions… Change Leadership “How can we help the organization’s leaders effectively champion the change?” Change Navigation “What management mechanisms will help the organization optimize its investment?” Program management framework (direction and pace of change) Models/methodologies Measurement strategies Technical/business architecture Set change objectives and priorities Navigation Enablement Change Enablement “How do we give users the tools and support to be successful with the change?” Design the organization/jobs Revise workflows/procedures Redesign physical environment Design new/modified jobs Training and performance support Macro Leadership Ownership Micro Supply Establish shared executive vision and communicate it to organization Develop a sponsorship program Provide leadership with coaching/facilitation Set expectations during change Demand Change Ownership “How do we help users feel like part of a change vs. victims of change?” Plan communications and involvement activities Educate impacted personnel on the change process Develop local action teams and facilitate implementation Deliver focused benefits 29 Dashboard A one-stop dashboard will be presented for each month of the project. This allows for quick and easy reporting. 30 Project Set-up This tab will include all the specific details on the project. Depending on the size and nature of the project different tracking elements in the tool will be turned on or off. The underlying business case value will also be captured. 31 Sponsorship The Sponsorship tab utilizes a detailed sponsorship monitoring process that should be started in the Blueprint phase. Action items are developed each month and marked when completed. 32 Stakeholder Management The Stakeholder tab will capture the segmentation of the key stakeholders and track each group as they move up the Commitment curve. 33 Monitoring Behavior Change The holy grail of Change Management is tying the detailed, desired behavior change to business value and then monitoring the actual observed behavior change through the lifecycle of the project. 34 Business Metrics A predictive approach to business metrics allows us to communicate expectations with leadership, and ultimately, customers. The “y” axis on the model becomes these business metrics. This ensures the Program Management and Change Management efforts are aligned and ensures a link back to the original business case. 35 Quadrant Model Survey Based on Accenture’s 15+ years experience with the Quadrant Model we will reinvigorate the Change Readiness survey. Questions are focused on the quadrants of the model. They are very specific to the change process and the current challenges facing projects. 36 Change Readiness (or Go-Live Readiness) A consistent and comprehensive approach to change readiness is critical. It needs to cover all elements of the Quadrant Model. The Change Readiness results can then be included in the project wide “Go/No Go” decision making process. 37 Your Change Measurement Journey Where are you going? Monday Morning Quarterback What will you do different on Monday? 39 Thank You