High Speed 2 –
Rapid Collaborative Project
Planning
11th October 2012
Jon Kerbey
• Head of Management Systems, HS2
• Previous employment:
 Systems Architect - Major Projects, Halcrow/CH2M
Hill
 European Development Director, AECOM
Agenda
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Introduction & Background
Integrated Systems Environment
EPPM Cloud Solution
Lessons Learned (so far)
Q&A
HS2 INTRODUCTION &
BACKGROUND
What is HS2?
• Backbone of a new
transport system
• Truly national network
• Phase 1: London to
Birmingham
• Phase 2: Manchester,
Leeds and Heathrow
Scale: phase 1
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140 miles long
Up to 14 trains an hour
Reduced journey times
Travel up to 225 mph
Will support around
40,000 jobs
HS2 organisation
Not fully representative
Purpose: Phase 1
• Progress next stage of engineering, design and
environmental work
• Develop and consult on the Environmental Statement
• Deposit the hybrid Bill in Parliament by the end of
2013
Goal and Strategic Objectives: Phase 1
Spring 2012
Engagement programme along phase 1 route on
Environmental Impact Assessment issues
After Summer recess in September 2012
Consultation with statutory bodies on the
safeguarding zone for phase 1
Spring 2013
Consultation on draft Environmental Statement for
phase 1 including design refinement
End of 2013
Submission of hybrid Bill
2015
Target date for Royal Assent for the Hybrid Bill,
containing legal powers to construct HS2
2017-2025
Construction period (starts and ends at different
times and at different points along the route)
2024-2026
Commissioning and testing
2026
Phase 1 line opens to passengers
Integrated Systems Environment
IM Challenges
Robust, flexible
systems
Collaborative
environment
• Stakeholder interactions
• Design development
• Environmental mitigation
• Requirements
• Change
• Efficiency savings
• Integrated information model
• Rapid response
• Informed decision making
Interim Environment
• Hosted outside of the HS2/DfT environment
 Critigen (Denver)
 Bentley (Ireland)
• Short term solution enabling HS2 to “hit the
ground running”
• ~20Tb data in 7 months
Managed Service Environment
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•
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Hosted in the UK
Full integration between systems
Single Sign On
~50Tb data anticipated by October 2013
Built for the future
Integrated Systems
Integrated
cost
management
Microsoft
Office
Primavera P6
Client
Design, production
and review
applications
Integrated
risk
management
Integrated
requirements
management
SharePoint
ESRI
ArcGIS
Primavera Risk
Analysis
ProjectWise
Integrated
reporting
Integrated
change
management
Integrated Systems
Released
Documents
and Data
Website
Sharepoint
Intranet
and
Dashboards
Cost control
Publication for external consumption
Reporting and publication for
internal consumption
CAD design
2D and 3D
Cost system
Geospatial functions
(Environmental,
Land Referencing
etc.)
ProjectWise
Design
applications
Office
applications
GIS
Time (4D) and
Cost (5D) data
@Risk
Risk data
Enterprise
Bridge (eB)
ARM
Primavera
(EPPM)
PRA
Stakeholder
Management
Configuration Management
Asset Management
Document Production
Document Control
Change Control
Contract Administration
UKOUG Primavera Conference 2012
Schedule and
programme control
Risk Management
15
Integrated Systems
• Simple interim
systems - 100 days
• Migration of historic
data creates starting
point
• “Single source” of
truth
• Supports quick,
effective decision
making
Value for money
• Reduces cost and risk
of rework
• Enables the exchange
of ideas and
information in an open
environment
UKOUG Primavera Conference 2012
• Use best practices
that are scalable to
future phases
• Saves cost and time
in re-development
16
HS2 EPPM CLOUD SOLUTION
John Bennett
• Critigen EPPM Practice Manager
• Previous employment:
 Fujitsu
 T-Mobile
 Network Rail
• Introduced ‘P3e’ to Network Rail at version 3.5
in 2003
• Helped and supported many companies since
with their P6 implementations
EPPM Cloud Model
HS2
Requirements &
Desired
Outcomes
Support
Training
Service
Management
System
Set-Up
Toolset
Configuration
Mobilisation
HS2 Requirements &
Desired Outcomes
HS2
Requirements
& Desired
Outcomes
Support
Training
Service
Management
System
Set-Up
Toolset
Configuration
• Single project
controls platform
• Access for the HS2
team and partners
Mobilisation
System Set-Up
HS2
Requirements
& Desired
Outcomes
Support
Training
Service
Management
System
Set-Up
Toolset
Configuration
• Infrastructure
• Oracle Licenses via
BPO (subscription)
• Software
• HS2 IT changes (Java
versions etc)
Mobilisation
Toolset Configuration
HS2
Requirements
& Desired
Outcomes
Support
Training
Service
Management
System
Set-Up
Toolset
Configuration
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•
•
•
Security
EPS / WBS / OBS
Dashboards
Reports
Mobilisation
Training
HS2
Requirements
& Desired
Outcomes
Support
Training
• Dashboards
• Administration
• Reports
Service
Management
System
Set-Up
Toolset
Configuration
Mobilisation
Support
HS2
Requirements
& Desired
Outcomes
Support
Training
Service
Management
System
Set-Up
Toolset
Configuration
• 24x7 Helpdesk
• Super User extension
• No HS2 support
resources e.g. DBA
Mobilisation
Service
Management
HS2
Requirements
& Desired
Outcomes
Support
Training
Service
Management
System
Set-Up
Toolset
Configuration
• Lessons Learned
• Continual Improvement
• Business Engagement
(users & stakeholders)
• Future Requirements
Identification
Collaboration
•PSC access
HS2
Requirements &
Desired
Outcomes
•Support to
increased user base
Support
Service
Management
Service
Management
• PSC
Engagement
System
Set-Up
•3rd party IT
configuration
•Firewalls
• Lessons Learned
• Continual Improvement
•Advice & Guidance
•Activity Codes
Training
Toolset
Configuration
•Security
•Access
Upgrades
•Analyse technical and
business support
requirements
•No impact with the
current upgrade
HS2
Requirements &
Desired
Outcomes
Support
•Analyse user training needs
•No user changes with this
release
•P6 Release 8.1 -> 8.2
•Service Packs
•Routine Maintenance
Service
Management
• Supported Business
Service
Analysis
Management
• Stakeholder
Engagement
• Lessons Learned
• Continual Improvement
Training
System
Set-Up
Toolset
Configuration
•Release Management
•Internal Testing & QA
•Analyse Technical
Impacts
•Analyse Business
Impacts
•Ensure no impact to
layouts, reports &
dashboards
The Future
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•
HS2
Requirements
& Desired
Outcomes
Support
Training
Service
Management
System
Set-Up
Toolset
Configuration
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•
Increased User Base
Integration
•
Tilos (Linear Planning)
•
Esri ArcGIS (Spatial Analysis)
•
Cost Management
•
Risk Management
•
Change Management
•
Bentley ProjectWise
•
BIM
Increased Collaboration across
Stakeholders
Upgrades
•
Managed releases of Primavera P6
Proactively Address Future
HS2 Requirements
Lessons Learned (so far)......
• Diverse range of user capability
• Creating working practices via a collaborative
approach takes longer but receives wider
adoption in the long run
• Consistency has to be enforced through formal
processes and procedures - anything informal
is likely not to be adhered to
UKOUG Primavera Conference 2012
Summary
• P6 is part of the HS2 Integrated System
• Universal Access & Enhanced Collaboration
 All working in the same environment
 Access from all locations
• Single Source of Truth
 Consistent Dashboards & Reports reflect true
progress
 Standardisation & Control across the major
programme
Key Message
HS2 are in the business of designing and
building a rail network not running IT
applications
No need to operate data centres or setup and
support applications for specialist tools like
Primavera
QUESTIONS
THANK YOU
PLEASE VISIT CRITIGEN IN THE
EXHIBITION AREA
WWW.EPPMCLOUD.COM