Automate THIS! Flexible Workflow Solutions for
ANY Business Process
Alliance Conference
March 19, 2013
COPYRIGHT © 2013 GIDEON TAYLOR CONSULTING. ALL RIGHTS RESERVED
“We just need a simple electronic form…”
….hmmm, but if the
…of course, if
manager is out it needs
it’s over
to route to the
$5,000…
delegate…
…oh, and did we talk
about nominating
…unless the
teams?
award amount is
… and we just
need to have
their manager
approve it…
over $1,000…
“All we want to be able to do is have any employee nominate
any other employee for a bonus award. All we need to have
them do is have them put in the person they’re nominating,
why they’re nominating them, and the amount they’re
nominating them for.”
…oh, and I guess
that all of them
need to be
reviewed by the
divisional HR
approver…
…and we do need to make
sure it’s routing to the
appropriate managers
based on our organization…
…and then if we could
have it update the
system on the backend
and add the pay once
it’s been approved…
COPYRIGHT © 2013 GIDEON TAYLOR CONSULTING. ALL RIGHTS RESERVED
Agenda
1. Welcome and Introductions
•
Scott Antin, VP Business Development
•
Paul Taylor, President and CEO
2. “Automate THIS!” – Automating complex business processes
3. Demonstration – Automated hiring process
4. “Looking in the toolbox” – PS Forms and Approval Builder,
Approval Framework, and GT eForms…How do they
compare?
5. Demonstration – Automated eForms development
6. Q & A
COPYRIGHT © 2013 GIDEON TAYLOR CONSULTING. ALL RIGHTS RESERVED
So…Automate THIS!
Hire Process
1
6
Update PeopleSoft
Search for Hiring Candidate
2
Validate Identity /
Enter Personal Information
5
Form routes to designated
approver(s)
First Approver
First Approver
First Approver
First Approver
“N” Approver
4
3
Enter Job Information
Upload Attachments /
Add Comments
COPYRIGHT © 2013 GIDEON TAYLOR CONSULTING. ALL RIGHTS RESERVED
GT eForms™ Demonstration:
Hire eForm
COPYRIGHT © 2013 GIDEON TAYLOR CONSULTING. ALL RIGHTS RESERVED
Who is Gideon Taylor?
?
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COPYRIGHT © 2013 GIDEON TAYLOR CONSULTING. ALL RIGHTS RESERVED
Gideon Taylor Consulting
Gideon Taylor, headquartered in Pleasant Grove, Utah, is a PeopleSoft custom
solutions provider for business, education and government organizations.
GT’s mission is to revolutionize business processes through the use of
automation, integration and electronic forms technology.
GT’s vision is to help businesses create solutions that
realize the full value of their ERP technology
platform investments.
Founded in 2001 by Paul Taylor,
Original creator of GT eForms™ and ePAF™
COPYRIGHT © 2013 GIDEON TAYLOR CONSULTING. ALL RIGHTS RESERVED
Representative Clients
COPYRIGHT © 2013 GIDEON TAYLOR CONSULTING. ALL RIGHTS RESERVED
The Products We Bring

GT eForms™ – Bolt-on workflow framework and toolset for PeopleSoft. Easily create and
manage:
o
o
o

Custom Self-Service Applications and Electronic Forms
Workflow, Notifications, Approvals and Electronic Signatures
Service-Oriented Architecture (SOA) Integrations
ePAF™ – Suite of pre-developed eForm templates for personnel actions, including:
o
o
o
Hires, rehires, transfers, additional jobs
Pay changes, promotions / demotions, reclassifications, FTE changes, funding changes, data changes,
position changes
Terminations, retirement, leaves of absence

GT OnBoarding™ – Integrated, one-stop portal solution for new hire forms and orientation

GT Expenses – Integrated end-to-end expense solution from request to reimbursement
o
o

GT Paperless I-9™ with E-Verify Integration™ – Reg-compliant, electronic
employee eligibility verification
o
o

Travel request and advance approvals; Itemized claims for travel and non-travel expenses
Seamless integration with payroll and accounts payable for automated reimbursement
Pre-populates from HCM; electronic signatures; compliance edits
E-Verify case opens automatically; Fully-guided Tentative Non-Confirmation process
GT eForm Library – Growing compendium of pre-developed eForm Templates
for HR, Financials, Supply Chain and Campus Solutions
Community
Solution
Sharing
Experience
Enterprise
License
Consulting
Methods
Functionally
Managed
Products
COPYRIGHT © 2013 GIDEON TAYLOR CONSULTING. ALL RIGHTS RESERVED
GT eForm Library for PeopleSoft
Credit Card Reconciliation
GT ePAF™
GT eTime™
Faculty Discipline Description
HCM
Additional Pay eForm
GT Personnel eFile™
GT Paperless I-9™
Travel Fellowship Application
Faculty Teaching Certification
Thesis and Dissertation Release Option
GT ePost™
Journal Voucher
Expense Reimbursement
Course Add/Drop/Withdraw
Reports To eForm
Financials/Supply Chain
Non-Tuition Fee Request eForm
Delegation eForm
Undergrad Academic Record Change
Readmission Application
GT OnBoarding™
Expense Approval
Vendor Add/Update
Grade Change
GT E-Verify Integration™
Leave Cash-Out eForm
Security eForm
Travel Fellowship Expense Report
Campus Solution
E-Degree Certification Description
Graduate Status Change
Overtime eForm
Faculty Promotion/Tenure
GT eVoucher™
Merit eForm
COPYRIGHT © 2013 GIDEON TAYLOR CONSULTING. ALL RIGHTS RESERVED
GT eForms™ Key Advantages
 Bolt-on workflow framework and toolset for PeopleSoft
 Built 100% in PeopleTools – Familiar toolset for your development
team
 Native, real-time access to PeopleSoft data, including employee
and financial data – no external interfaces to maintain!
 Leverage existing PeopleSoft security
 Leverage existing valid values and system edits
 Use existing hardware and software architecture
 Integrated with delivered PeopleSoft workflow capabilities,
including PeopleSoft user workflow profiles
 Easy query, reporting and analytic capabilities
COPYRIGHT © 2013 GIDEON TAYLOR CONSULTING. ALL RIGHTS RESERVED
A Unique Focus on Efficiency
Innovative Discovery and Design Approach
 Simplify – Remove unneeded elements,
conditionally include elements
 Default and Automate – default elements,
automate user tasks
 Edit – Leverage system edits, add custom edits
 Restrict – Limit valid values
 Facilitate – Guided user experience, faster
loads/saves, workflow
Community
Solution
Sharing
Experience
Enterprise
License
Consulting
Methods
Functionally
Managed
Products
COPYRIGHT © 2013 GIDEON TAYLOR CONSULTING. ALL RIGHTS RESERVED
Looking in the toolbox…
Let’s look at three available options:
1) PeopleSoft Forms and Approval Builder
2) Approval Framework (AWE)
3) GT eForms™
COPYRIGHT © 2013 GIDEON TAYLOR CONSULTING. ALL RIGHTS RESERVED
Criteria for comparison
“Simple” – How easy is it to develop, modify, and use?
“Complex” – How well does it handle complex business requirements (e.g. data
edits/calculations, conditional approvals, branching)?
“Complete” – Does it provide an end-to-end solution (e.g. UI, workflow,
integration, etc.)?
COPYRIGHT © 2013 GIDEON TAYLOR CONSULTING. ALL RIGHTS RESERVED
PeopleSoft Forms and Approval Builder
What it is:
Simple form design tool; completely functional creation
Things to keep in mind:
 Unable to auto-populate existing data from PS or other sources

Business rules limited to only enforcing which fields are mandatory

Unable to incorporate grids or multiple rows

Branching and conditional approvals are not supported

Cannot add additional attachments once a form has been saved and
exited

Limited security options
What is it best used for?
Simple, unsecured business processes with little or no complexity,
and linear approval requirements
COPYRIGHT © 2013 GIDEON TAYLOR CONSULTING. ALL RIGHTS RESERVED
Approval Framework (AWE)
What it is:
Full-featured, robust approval engine supporting branching
and conditional approvals, with configuration-driven routing
behavior
Things to keep in mind:
 This is an approval engine ONLY – no application included (you have to
build the user pages and components yourself)

Significant technical development and programming required to hook the
approval engine into an application

Very complicated configuration process
What is it best used for?
Workflow-enabling existing custom applications that require
robust approval management
COPYRIGHT © 2013 GIDEON TAYLOR CONSULTING. ALL RIGHTS RESERVED
GT eForms™
What it is:
Robust forms development framework, with fully-integrated
approval engine that supports branching and conditional approvals,
with configuration-driven routing behavior
How it compares:

Unlimited flexibility in designing and developing end-to-end custom self-service applications
and eForms solutions

Setup-table design to enable functional management and modification of business process
logic, page design, approvals, routings, and notifications, with little or no technical
development

Intuitive page-flow design to easily guide users through process

Rapid development environment for robust custom forms creation

PeopleTools-based foundation for seamless bolt-on integration

Service Oriented Architecture to easily extend to third-party applications and
processes
What is it best used for?
Delivering complete automation for any business process regardless of complexity
COPYRIGHT © 2013 GIDEON TAYLOR CONSULTING. ALL RIGHTS RESERVED
How do they score?
Supports
Provides
Simple
Complex
Complete
to develop
requirements
solution
PS Forms and
Approval Builder
Approval
Framework (AWE)
GT eForms™
COPYRIGHT © 2013 GIDEON TAYLOR CONSULTING. ALL RIGHTS RESERVED
How do they score?
Supports
Provides
Simple
Complex
Complete
to develop
requirements
solution
PS Forms and
Approval Builder
Approval
Framework (AWE)
GT eForms™
COPYRIGHT © 2013 GIDEON TAYLOR CONSULTING. ALL RIGHTS RESERVED
What About Complex Workflow Applications?
Full GT eForms™ Structure
Delivered
PeopleSoft
Workflow
GT
User-Facing
Application
or
AWE
Integration
Downstream
Automations
Reporting
COPYRIGHT © 2013 GIDEON TAYLOR CONSULTING. ALL RIGHTS RESERVED
GT Form Forge™ Demonstration
COPYRIGHT © 2013 GIDEON TAYLOR CONSULTING. ALL RIGHTS RESERVED
What About Complex Workflow Applications?
GT eForms™ Solution Architecture
eForms Layer
Simplified, taskspecific eForm pages
Workflow automatically moves
eForm from user to user
Cumbersome delivered
entry pages
Interface from eForm
Layer to ERP Layer
ERP Layer
(PeopleSoft)
COPYRIGHT © 2013 GIDEON TAYLOR CONSULTING. ALL RIGHTS RESERVED
eForms Layer can Present SOA Externally
yS
O
Sy A-B
ste ase
m
d
GT eForms™ SOA Architecture
c
rvi
e
La
m
s
Interface from eForm
Layer to ERP Layer
C
o
In mp
te on
rfa e
ce n t
W
eb
Se
rv
i
ce
eF
or
We
b
Se
ye
r
rvi
c
e
An
We
e
bS
Delivered entry pages
ERP Layer
(PeopleSoft)
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Reaping the Benefits
Bottom-Line Impact!
U Utah: 88% decrease in over/comp time first 6 months
Better and faster results
U Houston: Average process time from 15 days to 3 days
Less human effort
U Florida: 75% reduction in total human effort
More replicable business processes
U Florida: Error rate from 68% to 1%
COPYRIGHT © 2013 GIDEON TAYLOR CONSULTING. ALL RIGHTS RESERVED
Reaping the Benefits
Easier to train users
U Florida: Reduced PAF training from 8 hours to 1½ hours
Easier to audit
OUHSC: Internal auditors praised solution for ease of oversight
Storage / retrieval / permanence
U Utah: Eliminated vexing problem of HR forms lost in routing
Green Savings – Reduced paper / material /
storage costs
BYU: Went from seven huge paper filing systems to one
COPYRIGHT © 2013 GIDEON TAYLOR CONSULTING. ALL RIGHTS RESERVED
…and you’re on your way to
eForms Nirvana!
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Questions?
COPYRIGHT © 2013 GIDEON TAYLOR CONSULTING. ALL RIGHTS RESERVED
Contact Information
Paul Taylor
President / CEO
Offc: 801.434.7260
paul@gideontaylor.com
www.gideontaylor.com
Scott Antin
VP Business Development
Offc: 651.207.6599
Cell: 651.271.3827
scott@gideontaylor.com
www.gideontaylor.com
COPYRIGHT © 2013 GIDEON TAYLOR CONSULTING. ALL RIGHTS RESERVED