UST Google Apps Pilot
Introductions
Agenda:
 Welcome!
 Introduce IRT Project Team
 Project Overview
 Expectations
 Instructions
 Help & Support
 Questions
Google Pilot
Purpose:
 This project will establish a pilot group of 50-100 UST
community members who will use Google mail on a
trial or pilot basis.
Objective:
 Determine the feasibility of migrating all student or
even all UST accounts to Google as an outsourced
model that would:
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save costs
provide greater functionality
In Scope / Out of Scope
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In Scope:
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Migrating e-mail accounts for select students to Google mail
Returning files to UST systems once pilot phase is complete
Evaluating the functionality of Google e-mail and select apps
Conducting an evaluation or survey of pilot users
Learning from other universities about their Google adoptions
Out of Scope:
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Migrating e-mail accounts for all faculty, staff, and students.
Implementing automated provisioning and de-provisioning
Evaluating the functionality of all Google applications not
mentioned above
Timeline
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Planning Phase
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Communication Phase
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Pilot group migrated to Google by April 14
Pilot testing completed by June 1
Evaluation Phase
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Communication e-mail to potential pilot users sent by March 15
Documentation created by March 31
Implementation Phase
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SOW walkthrough completed for IRT by March 1
Planning document created by March 8
Pilot group identified by March 26
Evaluations received from pilot users received by June 1
Wrap Up Phase
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Pilot user files migrated back to UST systems by June 1
Final report on pilot test completed by June 15
Expectations
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Features being tested:
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Gmail
Calendars (not migrating however)
Google Docs in place of MyStorage
Stand alone authentication
UST e-mail will be forwarded
Pilot.stthomas.edu will be system address
We’re looking for feedback
Google pilot accounts will be discontinued on June 1
Mail Migration Instructions
http://www.stthomas.edu/irt/support/googlepilot/default.html
Help and Support
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Contact the IRT Tech Desk
(651) 962-6230 or IRTHelp@stthomas.edu
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Identify yourself as part of the Google Apps pilot
Documentation and help will also be provided at:
http://www.stthomas.edu/irt/support/googlepilot
Next Steps
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Migrate your mail
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Use Gmail and Google Apps
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Look for request(s) for feedback
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Contact the Tech Desk with questions
Questions?