December STAAR EOC
Test Administrators Training
Date, 2013
This training does not
replace your
responsibility to read
and follow all
manuals.
READ THE MANUALS
TESTING DATES - EOC
Monday
Dec
2nd
English I
Writing
Monday
Dec
9th
Algebra I
Tuesday
Dec
3rd
English I Reading
Make-up English I
Writing
Tuesday
Dec
10th
Wednesday
Dec
4th
Thursday
Dec
5th
English II
Writing
English II
Reading
Make-up
English I
Writing &
Reading
Make-up
English I & II
Writing, and
English I
Reading
Wednesday
Thursday
Dec
11th
Biology
US History
Make-up Algebra I
Make-up
Algebra I and
Biology
Friday
Dec 6th
Make-up
English II
Reading
Dec 12th
Make-up
US History
Check in all
Test
Campus Test Administrators need to be trained by November 18th due to the
holiday week.
HB5 and SB2
Who will test in December?
• Students that have taken and not met Level II or
are completing the course for the following
subjects:
•
•
•
•
English I and II (reading and writing)
Algebra I
Biology
US History
There are NO STAAR
Modified tests available!
EOCs – each subject has a booklet and answer
document, labels for English assessments, and
precoded answer documents for all other assessments
4 hour timed test with extended time to the end of
the school day (4:15 p.m.)
Answer document has a “date” block that must have
the date the test was taken bubbled in
Campus Coordinator Responsibilities
• Read the coordinator’s
manual, the coordinator
supplement, the
accommodations web and
manual, and the test
security supplement
• Read the test specific
administrator manual
• Attend test coordinator
trainings
• Receive and manage
testing materials
• Be responsible for all secure
testing materials on your
campus
• Prepare answer documents
for testing
• Coordinate all campus
testing logistics
• Train all test administrators
• Establish and monitor
testing procedures to insure
test security
Campus Coordinator Responsibilities
• Responsible for test
security at all times
• Supervise and actively
monitor testing
• Verify appropriate score
codes, testing
accommodations codes,
and all other coding is
correct on answer
documents
• Prepare and return all
testing materials to the
district test coordinator
• Be the campus contact for
all questions about testing
• Report testing irregularities
and security violations
immediately to the district
test coordinator
• Submit an answer document
for all students that took the
test(s). This includes
completing and updating
student records if done as an
on-line test(s)
TEST SECURITY, CONFIDENTIALITY
AND INTEGRITY
9
TEST SECURITY, CONFIDENTIALITY
AND INTEGRITY



Account for all
secure materials
before, during, and
after each test
administration
Protect the contents
of all tests booklets
and student answer
documents
Ensure that only
trained and oathed
individuals handle
testing materials
 No person may view, reveal,
or discuss the contents of a test
or answer document unless
specifically instructed to do so
by the procedures in the test
administrator manuals
 No person providing an oral
administration may write notes,
calculations, or any other marks
in a test booklet or in any other
location
 Test materials inventory
must be retained –for five years
Departures from Test Administration
Procedures
• Incidents resulting in a deviation from
documented testing procedures are defined as
testing irregularities
• Each person participating in the testing program
is responsible for reporting immediately to the
campus testing coordinator any violation or
suspected violation of test security or
confidentially, including all testing irregularities
Testing Irregularities
Procedural
• Less severe and more
common
• Examples:
– Eligibility Errors
– IEP Implementation Issues
– Improper Accounting for
Secure Materials
– Monitoring Errors
– Miscellaneous Other
Serious
• Potential referral to SBEC
• Examples:
– Assisting students with
responses to test questions
– Viewing secure test
content
– Duplicating, recording, or
capturing electronically
secure test content without
permission from TEA
Penalties for Prohibited Conduct
Any person who violates, assists in
the violation of, or solicits another
to violate or assist in the violation
of test security or confidentiality,
as well as any person who fails to
report such a violation is subject
to the following penalties:
 Placement of restrictions on the issuance, renewal, or holding of a Texas
educator certificate, either indefinitely or for a set term;
 Issuance of an inscribed or non-inscribed reprimand;
 Suspension of a Texas educator certificate for a set term; or
 Revocation or cancellation of a Texas educator certificate without
opportunity for reapplication for a set term or permanently.
 Possible criminal prosecution under TEC ξ39.0303, Section 552.352 of the
Texas Government Code, and Section 37.10 of the Texas Penal Code.
Before test administration
 Attend training and read the manual
If your room is being used, prepare it for
testing (cover or remove unauthorized
materials)
14
During test administration
 Ensure each student receives the correct
assessment and testing materials
Actively monitor students
Do not do any of the following:
provide assistance
view the tests without authorization
discuss confidential student information
check for strategies
15
After test administration
 No unauthorized viewing (TEA approval needed)
 No scoring of student responses
 No discussion of confidential student information
 No erasing stray marks or darkening response
ovals
 No copying of students answer documents
 YOU CANNOT COPY ESSAYS OR SHORT
ANSWERS
 Account for all test materials
16
Testing Irregularities
If something is going to go wrong, what’s it
likely to be?
Reporting Irregularities
Notify the CTC immediately if you
become aware of the following types
of irregularities:
 Eligibility, Timing, Monitoring or
Procedural Errors
 Cheating
 IEP/IAP Implementation Issue
 Improper Accounting for Secure Materials
Note: Remember on all irregularities you will need to report the who, when,
where, what and why.
18
Collecting Documentation
 All irregularities require the following
documentation to be submitted:
 Incident report (done by CTC)
 Signed statement(s) from individual(s)
involved (typed, printed and signed name and
dated)
The local disciplinary referral form will be used
to report disciplinary actions taken against
students for cheating, cell phone issues, and or
disruptions. A copy will be included in the
report.
GETTING STARTED
Campus Test Administrator
Responsibilities
Test Administrator Responsibilities
• Read the Test Administrator
Manual.
• Attend training conducted by
your campus test coordinator.
• Receive secure testing materials
from your campus test
coordinator.
• Observe all rules regarding test
security and confidential
integrity of the state testing
system.
• Administer the tests in strict
compliance with the
directions in the Test
Administrator Manuals.
• Supervise and actively
monitor testing.
• Do not provide any
unauthorized assistance to
students during testing.
• Do not view the test,
discuss the test, or score a
student test either before,
during, or after testing.
Test Administrator Responsibilities
• Mark the appropriate score
code, test taken information
code for each student test
date, and accommodations
used
• Return all testing materials
to the campus test
coordinator immediately
after students finish testing
• Report testing
irregularities and security
violations immediately to
the campus test
coordinator
• Prepare statements for
submission to DTC if
involved in a testing
irregularity or test security
violation
ACCOMMODATIONS
Refer to STAAR Accommodations and Optional
Procedures for STAAR tests
– Orals on reading are questions and answers only
• TA and students must have same form number
– Supplemental Aides – only those approved
– Transcription – does not apply to time limit
TIMED TESTS
• Refer to TEA time policy
• Do not go over the 4 hour limit unless the
student has extended time
• Extended time does not exceed the normal
school dismissal time
• On issues that stop the clock during the 4 hour
test are:
– Lunch
– Nurse
– Emergencies
DICTIONARY USE
• Refer to TEA Dictionary Policy and the
Linguistic Accommodations for ELLs
• Students must use school’s dictionaries
CALCULATOR USE
• Refer to DCCM and TEA policy
• Required for Algebra I and Biology
– See manual for requirement and types
– Students must use school calculators
– Calculators must be cleared prior to and after the
test
Campus Input to Training
ADD Slides here on the following
– School specific plans
• Testing Rooms
• Cell phone – not used by students or staff
• Covering material on walls (includes all hallways, library,
cafeteria, etc…)
• Time tests and lunches
• Check in and out procedures
• What’s allowable after testing – students go back to class
• Who’s watching the hallway and restroom (remember that
there is no work/grading etc in hallways)
• Seating charts - name, ID, date, test, time start/stopped,
administrator’s name, campus, district, and signature
• Oral test administrator must have a separate training - see
appendix
DOCUMENTATION
29
SEATING CHART
 District seating chart form only
 Must contain the following information
 District and Campus, Room, Test Administration, Subject,
Grade Level, Date, Test Administrator(s) name printed and
signed, Student’s full name, Student’s local ID, Start and
Stop time for room and individual students if needed
 Must be readable
 Booklet and form number
 Stop time on each student
 If using a computer lab place a design behind the
seating chart the defines seat numbers
OTHER
31
EOC Answer Document
The date the test is taken must be bubbled in
Complete the score code for all test. “O” can only be used
with DTC approval.
What about transcribing?
 It is the responsibility of the test administrator to
check that the student has bubbled in the answers. If
an answer document is checked in and found to be
missing answers, DO NOT check the student’s booklet
until approval has been obtained from TEA. Looking at a
booklet is a testing irregularity (serious).
 If the student has the accommodation for
transcription, then complete transcription and note on
the top of the answer document the reason and name
of person that transcribed. Not included in the 4 hour
window for basic transcription
Returning Material
Answer Documents
• EOC test have a separate answer document
for each test. A student will have labels and
precoded answer documents for the test(s)
that Pearson shows they need to take.
• English tests have labels (like TAKS). All others
are precoded. (See examples)
Be sure to
confirm and
check that all
information is
correct and that
the test booklet
number, score
code,
accommodations
assigned and test
date are filled in.
Be sure to
confirm and
check that all
information is
correct and that
the test booklet
number, score
code,
accommodations
assigned and test
date are filled in.
Be sure to
confirm and
check that all
information is
correct and that
the test booklet
number, score
code,
accommodations
assigned and test
date are filled in.
Be sure to
confirm and
check that all
information is
correct and that
the test booklet
number, score
code,
accommodations
assigned and test
date are filled in.
Be sure to
confirm and
check that all
information is
correct and that
the test booklet
number, score
code,
accommodations
assigned and test
date are filled in.
Be sure to
confirm and
check that all
information is
correct and that
the test booklet
number, score
code,
accommodations
assigned and test
date are filled in.
Be sure to
confirm and
check that all
information is
correct and that
the test booklet
number, score
code,
accommodations
assigned and test
date are filled in.
Completing Answer Documents
• Scored answer documents include:
S - Scored (student took the test)
A – Absent (student was absent from testing for
the entire window)
O – Other (DTC approval required. Illness or
incident)
• Voided answer document
– Any precoded answer document not used
Packing Answer Documents
• Only packed by subject
–
–
–
–
–
–
–
English I Writing
English I Reading
English II Writing
English II Reading
Algebra I
Biology
US History
• All English voids can be banded together
• All math, science, and social studies voids can be
banded together
Information must be
filled in. Leading
zero’s are required.
No more than 100 answer sheets
under a class ID sheet and no more
than 200 under a band.
Information must be
filled out and
bubbled in for each
subject test
On top of first band of answer
document per subject.
RETURNING TESTING MATERIAL
• Booklets - in numerical order. Booklets should
be face up
• Answer documents - accounted for and in
alphabetical order
• Absent and “O” coded answer documents on
top
Preparing Materials for Return
• Verify that no answer documents have inadvertently been left
in test booklets
• Verify that all test booklets and answer documents are
accounted for. This includes blank answer documents
• All secure test booklets must be put in serial number order
• Make sure that any transcribing that is required for special
testing situations has been completed, documented and the
form completed
• Make sure the correct score code is marked on each answer
document
• Verify that student information, date test taken, and
accommodations coding on answer documents is accurate
Oral Administration and Transcription
• Two types of oral administration
– Full the test administrator will read from the same
booklet form number the student(s) has or Form 1
is used
– Partial the test administrator will read over the
student(s) shoulder on the parts requested by the
student
• See Appendix B for full training
Appendix B
• Confirm same booklet form number or that you have Form 1s for
full oral administration
• You are seeing secure contend and must initial and sign an
additional section on the oath
• Do not respond to test questions, make notes, discuss the content
of the test at any time and do not answer the test questions in
the booklet
• Only the questions and answers can be read aloud on the Reading
tests
• Supplemental materials may be read
• Maintain a neutral voice at all times
• Students can request re-reading as many times as necessary
• Do not name or describe graphics. Follow instructions on page
134
REFERENCES
•
•
•
•
•
•
•
STAAR DCCM
STAAR ACCOMMODATIONS
STAAR OPTIONAL PROCEDURES
TIME POLICY
SECURITY MANUAL
DICTIONARY and CALCULATOR POLICY
STAAR TEST ADMINISTRATORS INSTRUCTIONS