Animated Frame

The citizens of Sheldon know that they are about to be tested!!!!
There are villains around every corner trying to cause chaos and crime!!!
With a support staff surrounding our hero….one person will ensure our citizens are successful, follow the rules, and have order………

• Superpower = his mind
• Crusades against endless crime
• Logical demeanor
• Strong moral code
• Great detective
• Uses network
• Always watching and planning
Motto = Nothing is insurmountable

• Serving as a liaison between the DTC and campus personnel for test-related communication
• Monitoring and maintaining test security
• Designating and training test administrators
• Preparing and distributing test materials on the campus for each administration
• Preparing testing materials for return to the DTC at the conclusion of test administrations
• Coordinating online administration activities on campus

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• Ensuring that test security is maintained
• Overseeing the implementation of the test administration process stated in this manual, the test administrator manual, and the Test Security Supplement.
• Establishing, in conjunction with the campus coordinator, the test administration processes specific to the campus
• Overseeing the training of campus personnel, in cooperation with the campus coordinator
• Reporting any suspected violation of test security to the
DTC
• Be available and visible during testing

• Monitor for active monitoring
• Be available and visible
• Assist with discipline issues (work with campus coordinator…be careful not to create a testing irregularity)
• Ensure students are in correct locations

• Gives Guidance
• Not afraid to get his hands dirty
• Helps Testman stay organized
• Keeps up with current trends
• Quick wit
• Puts things in perspective

• Has the direct line to the heart of Sheldon
• Authority over the Gotham Police Dept.
• Understands that Testman is necessary
– Law-abiding
– Dutiful
– Conscientious
– Driven
– Dedicated
– honest

They want break rules, cause chaos, and even organize crime…
Testman is going to need a sidekick……

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• Maintaining security of test materials until returned to the coordinator
• Preparing and distributing test materials in the classroom for each administration
• Implementing the test administration processes and procedures stated in the manuals
• Monitoring and maintaining test security
• Reporting any suspected violation of test security to the campus coordinator
• Preparing test materials for return to the campus coordinator at the conclusion of test administrations

Hall monitors will be there to monitor the halls for any citizen that might be up to no good OR any visitors to our city that should not be there.

Always call for help if you can’t find the answer in the manual…..

Let’s see what the story takes us……

All district and campus personnel who participate in statemandated testing or handle secure test materials must meet eligibility requirements, be trained, and sign an oath.
Testing personnel are required to receive annual training in test security and administration procedures and are responsible for complying with state assessment requirements.
Optional Web-based Test Administrator Training Modules are available: Active Monitoring; Distribution of Test Materials; and Proper Handling of Secure Materials

Animated Frame

Procedures for maintaining the security and confidentiality of assessments are specified in the following guides:
– Test Security Supplement
– District and Campus Coordinator Manual
– Test administrator manuals (STAAR ALT 2, TELPAS)
Conduct that departs from the test administration procedures as established in these resources is considered a testing irregularity.

The superintendent and campus principal of each school district must develop procedures to ensure the security and confidentiality state assessments.
These administrators will be responsible for notifying TEA in writing of conduct that violates security or confidentiality of a state assessment.
Failure to report can subject the person responsible to the applicable penalties.
Principals and campus testing coordinators are responsible for security and confidentiality of test materials on their campus.

Test Security and Confidentiality
Requirements
It’s the Law!
All assessments as defined under TEC 39.023 and 39.027 are considered secure, and the contents of these tests, including student information used or obtained in their administration, are confidential. As specified in the Test Security Supplement in 19
TAC Chapter 101, each person participating in the student assessment program is required to maintain and preserve the security and confidentiality of all test material and student data, and must also handle this information in strict accordance with the instructions contained in the DCCM, the Test Security
Supplement, and in the test administrator manuals.

It’s the Law!
19 TAC §101.3031
(b) Test administration procedures. Test administration materials shall include, but are not limited to, the following:
(1) general testing program information;
(2) requirements for ensuring test security and confidentiality described in the 2014 Test Security Supplement provided in this subsection; Figure: 19 TAC §101.3031(b)(2)
(3) procedures for test administration;
(4) responsibilities of personnel involved in test administration; and
(5) procedures for materials control.

• Accounting for all secure materials and confidential student information before, during, and after each administration
• Ensure that only individuals permitted to have access to these materials and information are district personnel who meet the requirements, have been trained, and have signed the appropriate oath.
• Implement controls to ensure the proper storage and accurate tracking of secure materials through each state of the administration
• Documents used to account for materials should be completed accurately and carefully maintained in a location that would prevent them from being compromised

• All testing personnel must undergo training and must sign the appropriate oath affirming that they understand their obligations concerning security and confidentiality of the state assessments BEFORE handling secure materials or administering assessments
• All tests must be administered in strict accordance with the instructions contained in the test administration materials
• No person may view, reveal, or discuss the contents of a test booklet or online assessment before, during, or AFTER a test administration unless specifically authorized to do so…
• No person may duplicate, print, record, write notes about, or capture any portion of a secure assessment instrument
(including compositions)

• Only students may respond to test questions, perform calculations, and create rough drafts to written responses
• TA who have permission to view secure materials in order to provide an approved accommodation must be reminded that they are viewing secure content, and that responding to test questions, recording the information they see, scoring the test, or discussing the contents of the test at any time is strictly prohibited. As a reminder, these individuals must sign an additional section of the oath (STAAR ALT 2 TA require more interaction with materials that typically permitted).
• NO person may review or discuss student responses or solicit information from students about test questions before, during, or AFTER a test administration.

Penalties for Violation of Security and
Confidentiality of Assessments
It’s the Law!
Violation of security or confidentiality of any test required by the Texas Education Code (TEC) Chapter 39, Subchapter B, is prohibited.
A person who engages in conduct prohibited by the Test
Security Supplement and in other test administration materials may be subject to a sanction of credentials. This includes any person who violates, assists in the violation of, or solicits another to participate in the violation of test security or confidentiality. Additionally, this includes any person who fails to report such a violation.

A person who engages in conduct prohibited by the Test
Security Supplement and in other test administration materials may be subject to the following penalties:
– placement of restrictions on the issuance, renewal, or holding of a Texas teacher certificate;
– issuance of an inscribed or non-inscribed reprimand ;
– suspension of a Texas teacher certificate for a set term; or
– revocation or cancellation of a Texas teacher certificate
.

Penalties for Violation of Security and
Confidentiality of Assessments
In addition, any irregularities in test security or confidentiality may result in the invalidation of student results.

Serious Irregularities
 constitute severe violations of test security or confidentiality
 must be investigated by the district coordinator immediately
 require a district to call or email TEA immediately to inform test security of the incident
 can result in the individual(s) responsible being referred to the TEA Educator Certification and
Standards Division for consideration of disciplinary action

Testing Irregularities
Serious Irregularities
- Directly or indirectly assisting students with responses to test questions;
- Tampering with student responses
- Falsifying TELPAS holistic ratings or STAAR Alternate 2 student responses
- Viewing a test before, during, or after an assessment unless specifically authorized to do so;
- Discussing secure test content, student responses, or student performance
- Scoring tests, either formally or informally

Serious Irregularities
Testing Irregularities
- Duplicating, recording, or electronically capturing confidential test content without permission from TEA
- Fraudulently exempting or preventing a student from the administration of a required state assessment; or
- Failing to complete TELPAS online calibration or practice activities in the online training course independently.
- Encouraging or assisting an individual to engage in the conduct described above.
- Failing to report to an appropriate authority that an individual engaged in any of the events listed above;

• Ensure that TA understand how to address students who might request assistance or drift off task during an assessment.
• Stress that test content should not be viewed or discussed even
AFTER the test administration has been completed. This applies to discussion regarding the specific contents of the test.
• Discuss with TA the proper way in which students should be prompted to bubble in answer documents. Remind ALL campus personnel that erasing stray marks or darkening responses is strictly prohibited.
• Verify that all formula charts, graph paper, or scratch paper that are used or written upon are destroyed immediately after test sessions.

The test administrator notices that a student did not transfer a few of his answers from his test booklet to his answer document, so the test administrator did it for him.
In an attempt to better prepare her students for the
English II EOC next year, the test administrator wrote down the writing prompts and short answer questions she saw on the test. She thought she might be able to use them in class.
Several test administrators were in the teacher’s lounge the day after the English I EOC. They were discussing the writing prompts they saw the day before and what they saw several students write.

The test administrator sees a student struggling with a question. The test administrator walks over to the student’s desk and gives her a test strategy that might help her answer the question.
The test administrator was curious as to how the students in his testing room were doing on the test. So while he was walking around the room, he was looking to see how the all of students answered #21 on the Biology EOC.
While collecting students’ test booklets as they finished their test, the test administrator decided to take a picture using his cell phone of a particular question on the US
History EOC. He knew this question would make an excellent discussion point during class the next week.

• Ensure the return of materials is verified and noted on Materials Control form
• Account for every answer document AND every test booklet
• Verify that the correct score code, test taken information, and accommodations have been marked on each answer document and that all hand gridding and transcribing have been properly completed.
• NO ONE SHOULD ERASE STRAY MARKS OR DARKED ANSWER CHOICES
• Confirm that each examinee has recorded responses on his/her answer document
• Contact DTC if a blank answer document is discovered
• Confirm that all seating charts are accurately completed and contain the required information (TA, test session start and stop time)
• Follow procedures for returning materials to DTC
• ALWAYS Check storage area for any left items or stray items
• Maintain all inventory records

Procedural Irregularities
 reflect minor errors or deviations in testing procedures
 do not represent severe breaches in security or confidentiality
 do not require a call to TEA unless guidance is needed by the district
 do not require supporting documentation

• Eligibility Errors
– Eligible students not tested
– Ineligible students tested
• IEP Issues
– Student was provided an unapproved or undocumented accommodation or was not provided a prescribed accommodation
– Administered the wrong test
• Improper Accounting for Secure Materials
– Secure materials were not returned, checked in, and accounted for at the end of each testing day
– Answer document(s), test booklet(s), or other secure materials were lost or misplaced

Monitoring Error
• TA did not verify that a student recorded his or her responses and accepted a blank answer document.
• TA left a room unattended when students or secure materials were present or when secure online tests were open and visible.
• Secure materials were left unattended, or secure tests were left open and visible, during a lunch break, short break, or restroom break.
• Testing personnel did not monitor students during a lunch break.
• TA did not ensure that students worked independently during testing.
• Students were not prevented from using cell phones or other electronic devices to take pictures, share posts, or send messages.
• Student was allowed to remove secure materials from the testing area.

Other Procedural Errors
• TA failed to issue the correct materials or students were provided nonallowable materials
• Testing personnel who were not properly trained were allowed to administer tests or handle secure materials.
• A student was permitted to test beyond the allowed time limit OR was not provided the full time allotment to complete a STAAR assessment.
• A TA failed to use the test administration materials or failed to read aloud the bolded, scripted test administration directions verbatim as outlined in the TA materials.
• A student was provided an unallowable accommodation.
• A TELPAS writing collection was not submitted in accordance with required assembly criteria.

• Open your Test Security Supplement to page 20
• Review the sections on how to avoid and how to address on pages 20-24

During a restroom break, student A and student
B begin talking. The restroom monitors sitting a few feet away did not stop the conversation.
A test administrator, anxious to get all of his testing materials turned in, forgot to check Sue Bob’s answer document when he collected it. The Testing Coordinator discovered that the answer document was turned in blank.
A test administrator failed to provide the students in her small group their approved accommodations.
A test administrator allowed students who were finished testing to walk around the room during an active test administration.
PROCEDURAL
A test administrator asked one of her bright students to help her organize her testing materials after everyone was finished. The student alphabetized the answer documents and put the test booklets in numerical order.

A test administrator was running late the morning of the Algebra I EOC. He arrived at 7:10 to collect his test materials from the Testing Office. Because he was running late and students were waiting on him, he did not clear the calculators before and after the test administration.
It was 10:30 and a test administrator needed to take a break; however, he could not get the attention of a reliever. He stepped into the hallway to try and flag someone down. While in the hallway, he could not see his students testing.
PROCEDURAL
A test administrator came to school early the morning of her test administration, collected her materials, and headed to her testing room. While getting her room ready, an announcement was made that donuts and coffee were being served in the teacher’s lounge. Hungry, she headed to the teacher’s lounge... leaving her testing materials unattended.
A test administrator failed to record the start and stop times on his seating chart and did not write down the students’ test booklet numbers.
A test administrator returned students’ cell phones as they finished testing. One student took a picture of another student’s test booklet during this time.

Tips to Avoid the Most Common Testing Irregularities
– Ensure that test administrators have accurate testing rosters that include updated information about accommodations
– Create accurate seating charts
– Announce the time left to test in one hour intervals
– Verify that students have recorded their responses on the answer document or in the online form
– Ensure that principals, campus coordinators, and other staff are available to support test administrators and to monitor testing
– Account for all test materials immediately upon materials check-in

• If a district determines that a student is involved in a cheating incident, either by providing or receiving assistance, the district is required to invalidate the student’s test.
• The district should contact TEA immediately if a student electronically captures (e.g., cell phone picture) any portion of a test or an answer document.
• Any disciplinary actions taken locally against a student for cheating must be reported to TEA using the Locally
Determined Disciplinary Action (LDDA) online form

• Giving the right answer document and test booklet to the right student
• Moving around the room to ensure that each student is working independently.
• Also applies to monitoring during breaks (lunch, restroom, nurse, relocation, etc.)
• Being aware of students that may be attempting to cheat
– Contact the Campus Test Coordinator if you suspect cheating or cheating has occurred.

• Checking each answer document as students finish to ensure that the student has marked his/her answers on the answer document.
(Do not accept blank answer documents)
• Remind students of the time left to test in one-hour intervals.
• Making sure students do not have access to materials that are not allowed on an exam.
• Making sure students have access to those materials that are allowed on the exam (Calculators, dictionary, accommodations, etc.)

– Moving around the room
– Be able to have access to all students
– When sitting—sit at a level higher than students if possible, sit where you are able to see all students
– Ensure that students are working independently
– Ensure that students are working in the correct part of the answer document and test booklet

– Ask for clarification or help if needed from the testing coordinator
– Students must remain seated (Do not allow them to bring you materials)
– Students are not talking to each other during testing
– STAAR: you are reminding students during the allowed time intervals

Proper Handling of Materials
1.
Accurately completing documents to account for secure materials
(material control form)
2.
Completing seating charts for all test sessions
3.
Placing test booklets and answer documents in limited-access
(testing coordinator access) locked storage when not in use
4.
Collecting and destroying immediately after each test administration any charts or reference materials students have written on and any scratch* or graph paper* used during an assessment
5.
Ensuring when testing has concluded that all secure materials have been accounted for and returned to the campus coordinator.
Test administrators
• You need to collect the materials and turn them in —CTC will destroy the used materials

Start and Stop
Times (inc.
Lunch/Nurse/
Relocation)
Seating assignments
(front and back)
Will be kept for 5 years
Seating
Chart
Requirements
Times and names of relievers in the room
Names of ALL students
(absent and late students documented)
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• Scripts cover multiple subjects and programs
• To accommodate some differences in programs, the manual will uses callout boxes
• You will need to know what subjects your are testing each day and if you are testing any special groups (STAAR A or STAAR L)
56

Using the scripts on your table and your elbow partner, determine which callout boxes you would read if you are going to administer:
Insert subject and accommodation…
57

These are allowed for any student but should NOT be given to every student unless requested. You are not allowed to have them on every desk… “Would anyone like a highlighter?”
Scratch paper
Test directions translated
Gentle reminders to stay on task
Colored overlays
Highlighters
Place markers
ALLOWABLE
PROCEDURES
& MATERIALS
Individual or
Small Group
Administration

Directions
• Read them word for word
• Honor statement is required to be read; students are not required to sign it
TIME
• Begins after you say, “You may now begin.”
• Start timer on computer
• Document start time on board and seating chart
Monitoring
• Move around the room
• Do not sit where you can not see every student
• Do not sit for long periods of time

Breaks INCLUDED in the
4 (or 5) hour time limit
• Water
• Bathroom
• Snack
• Short physical or mental break
Breaks NOT INCLUDED in the 4 (or 5) hour time limit
* Start and stop time must be documented on seating chart
• Lunch
• Emergency situations
• Medical breaks (medicine)
• Moving to overflow

Reminders
• You may periodically remind students to mark answers on their answer document.
• It is a good idea to remind them about marking answers after reminding them about time left.
Reminders of
TIME
• 3 hours remaining
• 2 hours remaining
• 1 hour remaining
• 30 minutes remaining
• 15 minutes remaining
• 5 minutes remaining
• 1 minute remaining
Time is UP
• Say, “Time is up, put your pencil down.”
• Students MAY NOT record answers after time is up
• Collect materials immediately
• Record the stop time on the seating chart

PRIOR TO DAY OF TESTING
Come to Testing Office and fill out your seating chart.
REPORT to the testing room
Time:
Keep the materials
SECURE and with you at all times
Have your Test
Administrator Manual
Be FAMILAR with the day’s test (directions, materials needed, etc.)
COUNT answer documents and test booklets
SIGN OFF on the
Materials control form—make sure numbers match

Everything on walls are covered
( done by room’s owner)
Phone is off the hook
Nothing is under the desk
(done by room’s owner)
LCD Projector is ON
Computer is ON
Computer Screensaver is disabled
All other programs are closed on computer
Countdown link is ready and set to 4 HOURS http://www.online-stopwatch.com/large-stopwatch/
Board is erased or covered
(done by room’s owner)
Write START TIME and
STOP TIME on the board

Students arrival
Only allow entrance to those on your roster
Belongings (including food and drinks) in the front of the room
Electronics & Attendance
Every student MUST sign off on the electronics log
Collect each electronic device/ put a sticky note with student’s name on each device
Ready to begin
Send materials to late arrival
Post seating chart and “Testing Do not
Disturb” sign on the door

Room needs to be quiet and ready before you pass out materials….
set the tone.
Pass out allowed materials for all students
(Dictionary, Calculators, charts, etc)
IF possible, have these already on the desks
Pass out answer document
Tell students: NO BUBBLING on the answer document.
Tell students: Check name and birthday (Contact
Holt if wrong)
Pass out test booklets
(each student’s name will be on the back)

• Go to the student’s desk to collect materials
• Scan the answer document to make sure the multiple choice sections, compositions and short answer sections are complete
• Collect materials (scratch paper
/charts/dictionaries/calculators/pencils, etc.)
• Mark the score code (S) and bubble in the date (STAAR)
• Student may read a book or put head down on desk
• If there is still time, you will say, “You have not recorded your answers on the answer document. Please go back and mark your answers on it now.”
• If the student refuses, do not collect and contact Holt
• If time is up, you will need to collect the answer document and document that the student did not answer the questions before the time was up.

• Only the Test administrator should collect testing materials from a finished student.
• Relievers should tell finished students to wait for the test administrator to return.
• If there is a situation in which a reliever MUST collect the materials, then the reliever is to INITIAL next to the student’s or students’ name(s) on the seating chart.
• FOR DOCUMENTATION PURPOSE,S WE MUST KNOW
WHO COLLECTED EACH STUDENT’S ANSWER
DOCUMENT.

• Every role is important on testing days
• You will most likely give a STAAR EOC test this calendar year
• LOOK for ANSWERS in your manual
• ASK QUESTIONS if you are not sure