Welcome to Student News
1:00 – 2:00 (call in 12:45)
Please MUTE your microphones!
Make sure your K20 contact registers your district for the next month’s VTC.
We will not be taking roll call, so please email a list of VTC attendees at your
site to:
stucoord@esd101.net
Introduction
Student News VTC
• Welcome to the September 2010 Student VTC.
• Our next VTC will be Thursday, Oct 21, 2010.
• If you have comments or suggestions for
upcoming VTC’s, please email them to:
stucoord@esd101.net
Contact Information
Tim Colliver, Director
Northeast Regional Data Center (NERDC)
Student, Fiscal and Operations (All things Skyward)
tcolliver@esd101.net
509-789-3584 – Direct
509-456-2718 – Department
509-999-7183 – Cell
News
Juli
News
Skyward Announcement
Twilight of CITRIX
– August 2012
Our Draft Training Plan from the Year Start
Workshop has been rescheduled to cover
two school years. Be watching for email
training announcements.
News
Upcoming Training/VTC
Food Service VTC
30 Day Application Expiration
Random Sampling for Verification
–October 6, 2010 at 1:00 PM
This is a VTC – please have your K20 person
contact ESD101.
News
Upcoming Trainings
Transitioning from Citrix to Web Access
Discipline in Web Access (AM)
Attendance in Web Access (PM)
–Sept 29 through October 12
Be looking for an email with your district’s
training date.
News
Upcoming Training/VTC
CEDARS in SKYWARD
Review of where the CEDARS Data
Elements live in Skyward.
–Participants can view as a VTC or join us at ESD101
–DATE TBA
This VTC has not be scheduled, please wait for the
email before contacting your K20 person.
News
Upcoming Release
• October Release Weekend
3:00 AM Saturday, October 9th through
9:00 PM Saturday, October 9th
Users must be logged out during these
installations.
Juli
New Food Service
Monthly State Claim Report
The National School Lunch and Breakfast Programs – State Claim
is now available in Skyward Web Access.
This report can be used to complete the School Lunch, Breakfast and Special
Milk Program Claim for Reimbursement Form provided by OSPI.
Click on the PURPLE LINE under the Reporting button
to get to the State Claim Report.
New Food Service
Monthly State Claim Report
Scroll down to find the National School Lunch and
Breakfast Programs – State Claim
Click on this Report.
NOTE: If you do not have this option, contact your District
Security Administrator for Skyward.
New Food Service
Monthly State Claim Report
On the Templates Screen Select Add.
Enter a Template Description, be sure the Month and Year are correct and
select SAVE.
NOTE: If you are a Severe Need School, click the Severe Need Schools
Button, check the applicable Schools and Save before printing.
New Food Service
Monthly State Claim Report
With your report highlighted, select PRINT.
Each month, you will have to Edit the Report template and correct the Month
and Year, then save again.
New Food Service
Monthly Claim Report
The report is two pages.
 Page one is a breakdown of lunch & breakfast by lunch code.
 Page two is a breakdown by K-3 F/P/R and 4-12 F/P/R.
You will still have to verify the totals using the Monthly AccuClaim Report
and the Monthly Participation Data Report. Please continue to keep the
reports you currently are keeping for auditing purposes.
New Food Service
Monthly State Claim Report
Security Needed for State Claim Report:
System: Web Student Management
New State Reports
Student Behavior & Weapons
Reports
Skyward will be adding two Washington State
Reports this Winter
•
Student Behavior Report
• Weapons Report
We will be training you to code for these reports in the Discipline
in Web Access trainings this month.
These reports concern Suspensions and Expulsions.
State Report Changes:
Transition From Part C to Part B Report
New 2011 Requirements (released in August)
New Reason Codes
RPC –Child was referred to Part C less than 90 days prior
to 3rd birthday
RPB –Child was referred to Part B less than 90 days prior
to 3rd birthday
Codes no longer valid –have been inactivated
PAR –Parent Scheduling
UNV –Unavailable
State Report Changes:
Initial Evaluation Timeline Report
New 2011 Requirements (released in August)
Codes no longer valid –have been inactivated
PAR –Parent Scheduling
UNV –Unavailable
REF – Refused Consent
State Report Changes:
Attendance Truancy
Attendance Truancy Report has been updated to look at two
new fields on the Discipline Offense record (report updates
and new fields released in the August)
Cause Number: The number assigned by the court to a
Petition.
Include in Petition Count: Select for initial Petition filing.
Available only when Cause Number has been entered
Cause Number + Include in Petition Count = 1 Petition
State Report Changes:
Attendance Truancy
Special Programs or Schools section of the Truancy Report
Intended to report on programs that target truancy reduction.
Summary counts include only qualifying students based on
unexcused absences.
Detail includes all students in the Student Special Program
regardless of number of unexcused absences
Special Program Code “TRU” for truancy reduction has been
added to your table. Please code students on the WA/NCLB tab.
State Report Changes:
OCR Reporting – Gifted & Talented
WA/NCLB
To be prepared for OCR
reporting change the
Gifted and Talented field
to Yes for applicable
students.
Although, the data is not
used for State Reporting,
the Federal OCR Report
uses this field.
NOTE: Also continue to
enter the HC Funding
Source in Student
Program on the
WA/NCLB.
Juli
Change Password
IN Web Access
The change password
option is no longer on the
sign in screen, it has
moved to the bottom of
the Student Management
screen.
Change Password
IN Web Access
For Teachers it is on the upper right.
For Family Access and Student Access it is in the Account Info.
Web Data Mining - Mailing Labels
If you are having problems getting the labels to line up when printing,
check your settings in Adobe. Be sure the Page Scaling is set to
‘NONE’ and the Auto-Rotate and Center are unchecked.
Crista
Washington Transcript
2010-2011 School Year Changes
OSPI Revised the WA State Standardized High School Transcript
Developer/User Guide with Edition 3.0.1, made available May 12,
2010.
Related OSPI bulletin 026-10, published May 17, 2010.
Changes will be made to the following sections:
•
•
•
•
Header
Course Designation Codes
Additional State Requirements
State Seal
All software changes, unless otherwise stated, were in WSIPC‟s
September Standard Release.
Washington Transcript
Header –SSID
OSPI requirement: Remove dashes in SSID and
replace them with spaces.
• Example: NNNN-NNN-NNN now NNNN NNN NNN
Course Designation Codes
OSPI requirement:
Changed: “B = HECB” to “B = CADR/HECB Core”
Added: “K = Cambridge Program” to Course Designation Key.
Skyward made changes to Course Maintenance screen (Current &
Future Scheduling), Student Class screens (Grades, Scheduling)
and the list of valid codes that can be printed in the CrsDsgcolumn
on the WA Transcript.
Washington Transcript
Additional State Requirements
OSPI Requirement: References to WASL have been
removed and replaced with references to “the high school
assessment”.
A high school assessment can be either the WASL
assessment or the High School Proficiency Exam (HSPE).
Skyward created the ability for users to add and import
HSPE Test Scores into a Test Name of THSPE.
T= Transcript, HSPE= High School Proficiency Exam
The THSPE is now available in Skyward.
Washington Transcript
Additional State Requirements
For student's whose graduating class is 2008-2012, or 2013 or
later, the Reading Standard and Writing Standard line = MET will
be printed if their level score is 3 or 4 for Test Score “TWASL” or
“THSPE”.
For student's whose graduating class is 2013 or later, the
Mathematics Standard and the Science Standard = MET will be
printed if their level score is 3 or 4 for Test Score “TWASL” or
“THSPE”.
The same logic will apply for Math and Science Standards that
applies to the Reading and Writing Standards for Waived status
and Educational Milestones.
Washington Transcript
Additional State Requirements
For student's whose graduating class is 2008-2012, the CAA
line = EARNED will be printed if level score is 3 or 4 for
“TWASL” or “THSPE” Reading, Writing and Math subjects.
For student's whose graduating class is 2013 or later, the CAA
line = EARNED will print if level score is 3 or 4 for “TWASL” or
“THSPE” Reading, Writing, Math and Science subjects.
Washington Transcript
Washington State Seal
OSPI requirement: Remove the Seal of the
State of Washington.
Skyward: Will remove the Washington State
Seal.
Washington Transcript
OSPI Requirement:
Course Designation Codes and Additional State Requirements are
printed based on a student's Graduating Class.
That the determination will be made based on a student's Grad Req
Base Year in Skyward.
Washington Transcript
References:
Bulletin No. 026-10 Assessment and Student Information
Posted on 5/17/10 to OSPI website at
http://www.k12.wa.us/bulletinsmemos/bulletins2010.aspx
• High School Transcript Developer/User Guide 2009-2010 Edition 3.0.1
• High School Transcript FAQs, Version 2010
• Minimum College Admission Standards
All 3 documents available at OSPI website at
http://www.k12.wa.us/transcripts/
Student TWASL Details If CAA Status =
Not Met Report
Changes to this Report include:
New name ‘Student Test Score Details If CAA Status = Not Met”
Add a column for the Grad Year (Grad ReqBase Year).
Between Grd and Reading columns
For Reading, Writing, Math and Science columns, add column
headings for:
Level Score
Identification of whether the level score printed is from
TWASL or THSPE (designation = “W” or “H”)
Date
Add two lines to the footer:
H = HSPE Data
W = WASL Data
Report details are based on Grad Req Base Yr
Academic History Report
2010-2011 School Year Changes
All software changes were in the September Standard Release.
Course Designation Code
Same change as for WA Transcript.
Graduating Class (now using Grad ReqBase Yr)
Same changes as for the WA Transcript, but logic changes were applied
to the Course Designation Code area only (since the Additional State
Requirements section does not print on the Academic History Report).
Juli
2010-2011 CEDARS Data Manual
http://www.k12.wa.us/CEDARS/
OSPI has published
2010-11 Data Manual
2010-11 Data Manual Appendices
2010-11 Data Manual Reporting Guidance
State Course Codes
CIP Code Chart
A new manual named 2010-11 CEDARS Reporting Guidance has been
published. It is extremely helpful and contains details about:
1. Student Enrollment and Graduation
2. Student Programs
3. Courses, Student Schedules and Grade History
4. Ethnicity and Race
5. Staff
6. Other Information
OSPI September CEDARS VTC
Validation Enforcement
From the OSPI September CEDARS VTC, validation for the following data
elements.
In the Grade History file (H01) School Year is the current school year. The term end
date (H18) will be used to determine when the student took the class.
State Course codes and Content Area codes will all be validated.
Files L and M (Race and Ethnicity) will be validated starting October 15, 2010
State Course Codes 02052 Algebra, 02054 Algebra Part I, 02061 Integrated Math,
02071 Geometry, 02072 Formal Geometry and 02062 will be used to determine
student who receive an End of Course Test. Students who graduate in 2013 or later
won’t take the Math HSPE, they will be required to pass the End of Course Test. If
current 10th graders already took these math courses, they need to arrange to take
the math test. If these courses are given in 7th or 8th grade, the students will be
required to take the test in 7th or 8th grade. These course codes will also be listed in
SIMON newsletter and on the OSPI EDS website.
For more information please see the EDS website.
OSPI September VTC
New Student Record Exchange
From the OSPI September CEDARS VTC:
OSPI is developing a new process to assist district to locate information
when enrolling a new student. Information includes:
•
•
•
•
Demographic Information
Enrollment History
Grade History
Test Scores
The process will include an electronic certification to access the students
data. There will also be an email feature to notify the sending district.
This is not Skyward, so please contact OSPI for more information.
OSPI September CEDARS VTC
New Student Record Exchange
In the September CEDARS VTC, OSPI referenced that WSIPC was
requesting test score information for specific imports.
We wanted to clarify that this information is for the WEDSS system, not
the Skyward Test Scores templates.
Reminder for CEDARS
Logical Delete
Reminder for CEDARS
Logical Delete
Reminder for CEDARS
Logical Delete
Skyward Export SSIDs
WS\Fed-State Rpts\WA State Rpts\SSID
This is now a two step
process.
1. Select Export
Students without
State IDs.
Add a template.
Be sure to check the
Create an SSID Extract
File and Report
Save and Print
Skyward Export SSIDs
WS\Fed-State Rpts\WA State Rpts\SSID
Step TWO
2. Select View/Save Locally for State Transfer.
Click the Button Save to Export Folder
Skyward Import SSIDs
WS\Fed-State Rpts\WA State Rpts\SSID
Select Import Student State IDs
Choose Browse and find the file you downloaded from OSPI
Choose Import
TIPS:
Use the EDS website and Skyward in the same environment.
Do both Match and Import in WEB ACCESS
Or
Do both Match and Import in CITRIX (launching Web from Citrix)
Don’t mix or it is very hard to find the files.
Cedars Tips
1. Remember the Logical Delete Threshold stops all 13 files from being
updated. It is all or nothing, even if you only have one file over the
2% threshold.
2. Remember you are not getting new data in CEDARS when you have
a Status of ERROR. Matching students and/or Uploading and
Matching students should be done after the Status has changed
from ERROR.
3. It will take some time to process the Logical Delete after you choose
‘Yes’. Wait before Matching Students or reviewing the CEDARS
errors.
4. Do not Match Students on Friday. Your ‘new’ file from Thursday
night will overwrite the match.
5. Downloading SSIDs from Skyward is a two step process.
From OSPI Customer Support
RE: Updated Enrollment and Program data is now posted on the Washington
State Report Card Website
The Washington State Report Card Website (http://reportcard.ospi.k12.wa.us) has
been updated using CEDARS data available for your district as of June 15, 2010,
unless you had contacted Customer Support directly and we had specifically
arranged a different “as of date”. The Student Demographics that were updated
include: May 2010 Student Count, Special Programs: Free or Reduced-Price
Meals, Special Education, Transitional Bilingual, Migrant, Section 504 and Foster
Care.
The decision to reload this data was announced at the CEDARS Statewide Video
Conference on September 9, 2010. A copy of that video conference is available
online for you to view at:
http://esd113.org/ex.php?http://tnl.esd113.org/191910123171755247/site/default.asp
Please contact Customer Support if you have additional questions.
Office of Superintendent of Public Instruction
1-800-725-4311
customersupport@k12.wa.us
Announcement From WSIPC
OSPI is currently working on various approaches in managing the CEDARS school
year transition. Districts need to be able to correct the 2009-10 data in CEDARS.
(Refer to OSPI document sent 9/2/2010 CEDARS School Year Requirements
Document)
OSPI has announced designing a process to submit a ‘partial’ file for the 2009-10
school year. OSPI is calling this a Delta Load.
At this time WSIPC is in conversation. They are discussing concerns about the
change in data since the 2009-10 school year, such as the students who withdrew,
student schedules for last year no longer exist and others. At this time WSICP is in
communication with OSPI and waiting for their final design to be clarified.
WSIPC is working in conjunction with OSPI regarding the ‘Delta Load’ option. The
Skyward design will be for File C – School Student File and File H – Student Grade
History. These files were selected because they have the highest level of activity.
The OPSI team is also working on a direct input process where districts can make
changes through the CEDARS EDS process for one student or a range of students.
The effort by OSPI is in development with a target implementation scheduled for the
end of September.
Shelly
Security Clone Utility
DO NOT use the Clone Groups to Web Access Utility
The menu paths have changed so the utility will remove
security from these users.
Student Security Reminder
In order to make sure that you are benefiting from all of the options in Skyward, please
remind your Student Skyward Security Administrator to update the Student
Security Groups after each month’s standard release. The security groups need to be
updated for the following systems:
•
•
•
•
Student Management
System Admin
Product Setup
Web Student Management
Each of the systems will contain *Student Full Access groups for each entity in your
district, including entity 000 and entity 999. The full access groups are not updated
automatically.
When editing one of the security groups, the menu paths that are displayed in blue, are
the areas for which that particular group has at least some access. Using the plus sign
(+) next to the menu path, drill down as far as you can go (you can’t click the plus sign
any more). Check the Assigned vs Available column to determine if security missing.
(See next slide for Example).
Until further notice, we recommend that the security continue to be maintained in
Skyward Citrix.
Student Security Reminder
Below is an example of a student full access group that has not been kept up to
date. Notice that there are 37 available options under Federal-State Reports
and this group only has access to 10. The result of not keeping the security
groups up to date is that this student full access group appears (based on the
name) to have full access to all student options, when it does not.
Student Security Reminder
It is possible to add this as a Scheduled Task.
New User Security Boxes
To Limit Security Maintenance
Allow User to Setup Security Groups In These Systems options have been
added so users can maintain security in specific areas of Skyward.
If the user has PAC Student and Access to Maintain Security, they may assign
Security Groups in their selected Systems.
New Security Audit Log
Product Setup tab\CA\SE\User Security and Reports
New Security Audit Log
Product Setup tab\CA\SE\User Security and Reports
Currently the log contains all changes to the Secured User Edit Screen
These settings only. It does not record add/remove Groups.
Thank You!
Please e-mail a list of VTC attendees at
your site to:
stucoord@esd101.net