Welcome to Student News
1:00 – 2:00 (call in 12:45)
Please MUTE your microphones!
Make sure your K20 contact registers your district for the next month’s VTC.
We will not be taking roll call, so please email a list of VTC attendees at your
site to:
stucoord@esd101.net
Introduction
Student News VTC
• Welcome to the March 2010 Student VTC.
• Our next VTC will be Thursday, April 22nd, 2010.
• If you have comments or suggestions for
upcoming VTC’s, please email them to:
stucoord@esd101.net
Tim Colliver
Contact Information
Tim Colliver, Director
Northeast Regional Data Center (NERDC)
Student, Fiscal and Operations (All things Skyward)
tcolliver@esd101.net
509-789-3584 – Direct
509-456-2718 – Department
509-999-7183 – Cell
News
Juli
News
Upcoming Workshops
We are planning our Elementary
Scheduling and Year End Building
Preparation workshops for June.
Thank you for all that responded to the
survey about the last days of school.
News
Important Dates
Master Schedule Building Workshop
Location: NEWESD 101 Conference Center
Date: April 7 & 8, 2010
Time: 8:00 AM to 4:00 PM
Cost: $500
Register at:
www.pearsonschoolsystems.com/msbw/register/
News
Upcoming Release
• April Release Weekend
3:00 AM Saturday, April 10th through
9:00 AM Sunday, April 11th
Users must be logged out during these
installations. Applicable Release Notes will be
posted to the Student Website.
News
Upcoming WSIPC CEDARS VTC’s
• Tuesday, May 25, 2010 at 1:00 PM
• Wednesday, July 28, 2010 at 1:00 PM
NEWESD 101 will host these two VTC sessions.
WSIPC and OSPI staff will be present to answer questions!
Please see the Notes section of this slide for important dates and contact
information if your district wishes to host one of these VTC sessions.
Also please note that WSIPC is requesting questions be sent to them prior to
the VTC in order to provide a complete response.
Crista
CEDARS
Federal/State Ethnicity & Race
DESCRIPTION OF ISSUE:
•
Per OSPI Bulletin B004-2010 and Addendum to B004-2010, there are
federal and state requirements for local education agencies and institutions
to collect and report ethnic and racial student information. The current Local
Race, Ethnicity and Federal Race fields in Web Access and WESPaC are
not sufficient to collect the required federal and state elements as outlined in
Bulletin B004-2010. Data is required to be submitted in CEDARS file L and
M in school year 2010-2011.
CEDARS
Federal/State Ethnicity & Race
NEXT STEPS: Ethnicity
The following changes have been sent to Skyward for the State of Washington
to meet the requirements for entry of federal and state ethnic and racial
student information:
•
Web Access: The current Ethnicity field will be changed to read
Federal/State Ethnicity. This will be a hyperlink of valid codes (Appendix Y –
Ethnicity codes) and will not be a required field. OSPI will validate this field
in File L. If a code of 10 (Not Hispanic) is selected, no other selection will be
allowed. If any other selection is made, other selections will be allowed.
•
WESPaC: The current Ethnicity field will be removed.
CEDARS
Federal/State Ethnicity & Race
NEXT STEPS: RACE
•
Web Access: A State Race field will be added. This will be a hyperlink of
valid codes (Appendix Z - Race codes) and will not be a required field. OSPI
will validate this field in File M. Multiple selections can be made for a
student.
CEDARS
Federal/State Ethnicity & Race
NEXT STEPS: RACE
•
Web Access and WESPaC: The existing Federal Race field will be modified
to be a display only field, with the existing values. The value that displays
will be derived from the State Race values selected in the State Race field.
Each State Race code is tied to a Federal Race aggregate value (i.e., Black
or African American, White, American Indian or Alaska Native, Asian, and
Native Hawaiian or Pacific Islander). This is the value that will be displayed
in the Federal Race field. Currently this value is not reported in any
CEDARS file or any other Washington State Report.
CEDARS
Federal/State Ethnicity & Race
NEXT STEPS: RACE
•
Web Access: A new value will be added to the Race/Eth Verified By option,
labeled Family Access. Anytime a guardian validates Federal/State Ethnicity
or State Race in Family Access, the new value will be selected
automatically as the Race/Eth Verified By method.
CEDARS
Federal/State Ethnicity & Race
NEXT STEPS: RACE
•
Web Access and WESPaC: The existing Local Race field will be moved to
the bottom of the existing screens and will be changed to a non-required
field. There will be configuration settings that will allow the display of this
field and/or the update of this field. This field will no longer be used for
CEDARS reporting after the end of the 2009-2010 school year.
CEDARS
Federal/State Ethnicity & Race
OTHER Considerations:
• Configuration options (defaulted to No) will be added to both Educator
Access Plus and Family Access, by Entity, to allow the display of the
following fields on the Student Information screen:
– o Federal/State Ethnicity
– o State Race
– o Federal Race
– o Local Race
•
The following areas in Family Access will accommodate the new and
revised fields:
– o Pseudo Change
– o Online Registration
– o General Information-Ethnicity/Race
CEDARS
Federal/State Ethnicity & Race
PROCEDURE:
• Until release of the new Federal/State Ethnicity and State Race fields,
continue to record a student’s ethnicity in the Local Race field, which is
reported for CEDARS purposes in File B (District Student) in Element 11
(Ethnicity Code – CSRS Transitional).
DATA MANIPULATION/MASS UTILITY:
• We are currently exploring options to populate the new State Race field
based on the existing value in the Local Race field, for the following values
only:
• White, and/or
• African American or Black
RESOLUTION:
• The new fields for CEDARS will tentatively be available in the April
Standard Release. The schedule for reporting this data in Files L (Ethnicity)
and M (Race) in CEDARS has not yet been determined.
New in Family Access
Federal/State Ethnicity & Race
In Family Access there is a new option called Online Registration.
There are predefined forms in Online Registration.
Skyward will be adding the form for Washington Ethnicity and Race.
Currently the ‘Verify Ethnicity/Race’ form is the Federal Ethnicity and Race form.
Watch for more information in the April VTC.
Crista
Race & Ethnicity
It is time to make a plan for collecting the
NEW RACE & ETHNICITY CODES
Please refer to OSPI website:
http://www.k12.wa.us/CEDARS/
–
–
–
–
Sample Form
Guidelines for Parent and Student Self Identification
Guidelines for Observer Identification
Translated Template Letters Explaining these codes
The Fields are tentatively scheduled to be
available in Skyward with the April Release
CEDARS Primary ID
Recent e-mail from OSPI on Orphan Records
and Duplicate Records in CEDARS.
We have no further information at this time.
Be looking for a short user’s guide from OSPI
on the testing process.
Juli
District Security User
Account Lock email Notification
Skyward District Security Administrator
You now have the option to receive an email when a user’s account is
locked (inactivated by the system).
PS/CA/SE/PS/CF (District Configuration)
Login Attempts must be greater than zero and check Email Account Lock
Notifications. Select the Email account from the User list.
Note: Only one email address per district.
LEP Placement Test
For CEDARS Requirements
Web Access|Student|Profile|NCLB-2 Tab|Ltd Eng
LEP Placement Test
For CEDARS Requirements
Web Access|Student|Profile|NCLB-2 Tab|Ltd Eng
LEP Placement Test
For CEDARS Requirements
Web Access|Student|Profile|NCLB-2 Tab|Ltd Eng
LEP Placement Test
For CEDARS Requirements
Web Access|Student|Profile|NCLB-2 Tab|Ltd Eng
When a new Limited English Proficiency record is created, any existing
Placement Test score information is brought forward from previous records.
HIGH SCHOOL & ALE
Course Master
Course Category - ALTERNATIVE
A new course category has been added to accommodate CEDARS reporting.
All Courses with a category equal to TRANSFER will be reported with a school code of 9999 (School not in your District).
If the course was taken in your district, reporting 9999 is invalid.
A new course category has been added to Skyward for courses offered or graded by your district that would need the
description changed when using Grade History.
Alternative: Course graded in your district, needing description change.
For Example: Running Start and Credit Retrieval Courses
Transfer: Course not taken in your district, used for WA transcript only.
Regular: Course offered in your district on a regular basis.
NOTE : No longer use Regular Courses for courses taken in a different school district, you
must use Transfer courses. Be sure your Regular Courses have the category Regular.
Course Master
Activity Link
If an Activity Link is on a Course, students scheduled in this course will be
automatically added to the Activity Code. When scheduled courses are
dropped, students are removed from the Activity.
Limit one Activity Link per Course.
Suggestions for use: Advisory Classes, Special Education Classes, Art,
Band, Chorus (any clubs)
Remember, when students are in Activities, the Progress Report in My
Activity can be used to report progress.
VOC Tab removed from
WESPaC
The April Standard Release
Web Access:
In Student Profile (WS\SM\ST) the Vocational Ed tab and screen will be
re-labeled to CTE, which stands for Career and Technical Education.
New fields will be added to enter all appropriate information when a student has
completed a Tech Prep program. Data Mining will contain all of the new
fields.
WESPaC:
Because the CTE data will reside in a new table, the Vocational Ed tab will no
longer be available in WESPaC.
VOC Tab will be CTE
Teachers Posting
Teachers can see the date and time they
posted grades in Gradebook.
Food Service Keypad #
Web Access|Student|Food Service|PS|Utilities|Move Other ID to Keypad #
If you are using the Other ID as the student’s Keypad number, you can now
schedule the process to run nightly.
Food Service Keypad #
In Famly Access
Family Access
translates to 7 Languages
Turn on the translator option in Web Access|FA|FM|PS|CF|District Display
Settings – Choose to Allow Users to Translate Family Access into Other
Languages. Click the hyperlink languages and select the languages.
Family Access
translates to 7 Languages
Families than have the Translator choice as displayed:
Special Ed able to add
multiple IEPs on one day
Security is given to the following path:
WS\SS\SE\TB\IE\SI\AM – Add Multiple IEP’s in a Single Day
Shelly
Going to WEB ACCESS
within CITRIX is SLOW
• Sign on to Web Access
• URL: bookmark.<districtname>.wa-k12.net
Example – bookmark.lind.wa-k12.net
Set Up Favorites
•
•
•
•
From a Screen you visit often
Select Favorites (upper left)
Select Add (screen name) to Favorites
Build a list of Favorite screens you use, up
to 99
Favorites:
Short Cut Key
In Preferences, choose the
ALT Key or Ctrl Key as
your Short Cut Key.
This makes the first nine
favorites activated with
the Key combination and
number.
Favorites:
Short Cut Key
After setting your short cut key, the first nine Favorites will be numbered.
Hold down the Alt or Control Key and press the number you want from any
screen in Skyward. You will go to that ‘short cut’ screen.
Application
Tool Bar
Turn on the
Application Tool
Bar in your
Preferences.
Application Tool Bar
Navigate from one area to another with the application tool
bar instead of going back and following the path button
by button.
Set Up Your Filters
Remember filters have Browse Views.
Browse Views organize the data on your screen.
Select a Filter or Create your own Filter
•
•
•
Filters allow you organize columns on your screen
Hide columns you do not need to see
Select ranges of data
Shelly
Check your State Course
Codes and Content Areas
Web Access|Student|Office|CS|BC|Reports|Course by Course Report
Cloning Courses to the
2011 School Year
Many of you choose to not clone your courses to
2011 until you have your State Course Codes
and Content Areas entered.
Remember to Clone the Course Codes before
you start the 2011 scheduling.
Please call if you need assistance!
Juli
www.ESD101.net
www.ESD101.net
Resources
• Northeast Regional Data Center
Go to www.esd101.net/nerdc
– Training Materials
• Click cancel if a screen pops up requesting a
password
• This presentation will be posted upon completion of
the VTC.
– FAQS
– Calendar
Feedback
• VTC topics you’d like to see covered?
• Training needs?
• Email suggestions to stucoord@esd101.net
Thank You!
Please e-mail a list of VTC attendees at
your site to:
stucoord@esd101.net