Writing Field Test
Writing Field Test School
Assessment Coordinator
Training
December 5, 2014
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Writing Field Test
Overview
• These training materials are based on the Winter 2014 FSA ELA Writing
Test Administration Manual and are available at www.FSAssessments.org
• These training materials highlight important information regarding test
administration policies and procedures.
• Not all information from the test administration manual is included in this
presentation, so it is imperative that school staff read and familiarize
themselves with all information in the manual in addition to using
these training materials.
• Update to the Manual
 Due to recent updates to the Test Delivery System (TDS), the script for administering
computer-based tests has been updated in the FSA ELA Writing Field Test TAM. The
updated version of the TAM has the date “11_26_14” noted.
 The affected portion is within the section titled “Script for Administering the
Computer-Based Grades 8–11 FSA ELA Writing Field Test.” The only affected pages
are pages 50, 51, and 59.
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Writing Field Test
Terms
•
American Institutes for Research (AIR): AIR is the assessment vendor for
FSA assessments.
•
Data Recognition Corporation (DRC): DRC is the vendor responsible for
processes associated with paper-based FSA materials, including printing,
shipping, receiving, and scanning.
•
FSA Portal: Resources and information for district and school personnel are
located in the FSA Portal, which is accessed at www.FSAssessments.org.
 The portal is organized by user roles and also includes links to the Test
Delivery System (TDS), Test Information Distribution Engine (TIDE), and
Online Reporting System (ORS).
•
3
Test Information Distribution Engine (TIDE): TIDE is the enrollment and
user management system for the FSA assessments. Student enrollment and
test eligibility information is managed via TIDE. All school personnel who will
administer FSA assessments must have user accounts in TIDE.
Writing Field Test
Terms (cont.)
4
•
Test Delivery System (TDS): All computer-based FSA assessments are
administered via TDS, which includes the Test Administrator Interface as well
as the Student Interface.
•
Secure Browser: The secure browser allows students to access the
computer-based FSA assessments. This software must be installed on all
computers or devices that will be used for student testing. A link to download
the secure browser is located in the FSA Portal.
•
Online Reporting System (ORS): ORS allows school personnel to track the
progress of student computer-based testing and access student results. ORS
is accessed via the FSA Portal using the same username and password used
to access other AIR systems.
•
Student Interface: Students use the Student Interface to log into and take
computer-based FSA tests.
•
Test Administrator Interface: Test administrators use the Test Administrator
Interface to create and monitor test sessions for all computer-based FSA
assessments.
Writing Field Test
Terms (cont.)
5
•
Session ID: Session IDs are unique codes generated by the Test
Administrator Interface. In addition to their Username and First Name,
students use the Session ID to log into computer-based FSA assessments.
Test Administrators must record the Session ID as part of their required
administration information.
•
Test Tickets: Test Tickets contain login information for students. Each student
must have a test ticket to log into computer-based FSA assessments. Test
tickets are generated in TIDE and contain the following fields: Username, Last
Name, First Name (password), Grade, Date of Birth, Student ID Number,
District and School.
•
District/School Labels: Districts and schools will receive District/School
Labels, which must be applied to hand-gridded test and answer books. If a
document is hand-gridded and an On- Demand PreID Label cannot be
printed, then a District/School Label must be applied to ensure the student’s
results are reported to the correct district and school.
Writing Field Test
Terms (cont.)
6
•
DO NOT PROCESS Labels: Schools will receive DO NOT PROCESS
Labels, which must be applied to any USED NOT TO BE SCORED test and
answer books that should NOT be scanned or counted for participation (e.g.,
responses were transcribed into another test and answer book). The DO NOT
PROCESS Label should be applied in the same location as the PreID or
District/School Label and should cover the label currently on the test and
answer book.
•
On-Demand PreID Labels: On-Demand PreID Labels may be printed locally
for any students who were not included in the original PreID upload for this
administration or for students who transferred to a school after the PreID
upload. Schools will receive blank labels for printing On-Demand PreID
Labels.
•
School Box Range Sheet: This sheet identifies the total number of boxes
shipped to the school.
Writing Field Test
Test Administration Schedule
Students
Tested
7
Test
Type
Testing Window
Grades 8-11
CBT
December 1-19, 2014
and/or
January 5-February 13, 2015
Grades 4-7
PBT
February 2-13, 2015
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Session Length and Testing Duration
Grades
Tested
4-11
8
Sessions
2 sessions
(2 prompts),
administered
over two days
Administration Time
90 minutes each session,
but students may continue
working, if needed, for an
additional 30 minutes for
each session
Writing Field Test
Test Delivery System Overview
Online
Testing
Paper
Testing
9
TIDE
TA Interface
ORS
User
Management
and Student
Enrollment
Test
Administration
Participation
Reports
TIDE
Paper
Testing
User
Management,
Student
Enrollment,
Test Materials
Test
Administration
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Common Login System
•
Any FSA system can be
accessed from the FSA Portal at
www.FSAssessments.org
•
The same username and
password can be used for each
of the systems
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TIDE System Overview
• Manage Users
• View/Edit Student Information
• PreID or Add Students
• Print Student Test Tickets
• Print On-Demand PreID Labels
• Verify Contact Information
• Invalidate Tests
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Accessing TIDE
• Go to the portal
www.FSAssessments.org
• Select the appropriate role
• Click the “TIDE” icon
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Accessing TIDE
 To access TIDE, you will need:
• Username (email address) and password
• High-speed internet connection
• Supported Internet browser
• JavaScript; and Disabled pop-up blockers
 School Assessment Coordinators (SACs) are responsible for entering
other school-level users into TIDE.
o School Assessment Coordinators can add other SAC or Test
Administrator (TA) accounts.
 Once your account is set up, your username and password will be
used to access all FSA systems (TIDE, Test Administrator [TA]
Interface, Online Reporting System [ORS]).
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TIDE User Roles
•
TIDE is organized by user role
and access to certain tasks and
functions are assigned to
specific roles.
•
A detailed list of roles and their
access to tasks are available in
the TIDE User Guide.
District
Assessment
Coordinator
(DAC)
School
Administrator
School
Assessment
Coordinator
(SAC)
Test
Administrator
(TA)
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First Time Users
 Initial SAC accounts will be created by Student Assessment &
Educational Testing (SAET) Office.
 Instructions for creating and managing user accounts are in the
TIDE User Guide.
 Newly added users will receive an automated email that
contains the following:
•
Their assigned user role(s)
•
The applications to which they have access
•
A secure, temporary, one-time link to activate the
account
 If a school user has not received this email, or if the link has
expired, contact SAET.
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Activating Your TIDE Account
TIDE will send you an introductory email. This email contains the following information:
• A link for logging in to TIDE. This link expires 30 days after the email was sent.
• Your temporary password.
If you do not receive an account activation email, check your spam folder. Emails are sent from Florida
DoNotReply@airast.org, so you may need to add this address to your contact list.
To activate your account:
1. Click the link in the introductory email. The Please Log In page appears.
2. In the Old Password field, enter the password provided in the
activation email.
3. In the other password fields, enter a new password. The password
must be at least eight characters long and have three of the following:
one lowercase alphabetic character, one uppercase alphabetic
character, one number, and one special character %, #, or !.
4. Click Submit. The Select a Security Question page appears.
5. Mark the checkbox next to a question, and enter an answer.
6. Click Save. The FSA portal page appears.
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Logging In
17
•
When prompted, the
user should enter his or
her username (email)
and password.
•
After a user has logged
in, he or she may be
prompted to choose an
administration,
depending on role.
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TIDE Home Screen
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Manage Users Tab
• The Manage Users tab may be used to:
 Search for existing user records
 Export a list of existing user records
 View and/or edit existing user records
 Delete an existing user record
 Add new user (individual user)
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Manage Users: Add User
• To add an individual user, select the Add User tab.
• Select the role that will be assigned to the user, fill in
the required fields, and click Add User.
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Manage Users: View/Edit Users
• To view or edit users, select the sub-tab View/Edit Users.
• Use the search feature to find the user(s) you wish to view or edit.
• Select a role and school from the drop-down menus, and fill in additional
information to help narrow results.
• Click the Search button after all search criteria have been selected/entered.
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Writing Field Test
Manage Users: View/Edit Users
• To view or edit a user’s record, click the View button next to the user’s
name.
• Authorized users may edit the user’s
first name, last name, and phone
number.
• Click Save to save changes or Go Back
To Search Results to return to results
without making changes.
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Manage Users: Export a List of Users
• To export the list of users, click the ‘check all’ box at the top of the
table or select a subgroup of users by clicking the check box next to
each record you want to include in the export.
• Click Export and select the desired export format (Excel or CSV).
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Manage Users: Delete a User
• To delete a user, click the check box next to the user’s record and
click the Delete button.
• A confirmation screen will appear.
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Student Information Tab
• The Student Information tab may be used to:
 Add new student (individual student)
 Search for students and view information
 Export a list of students
 Print test tickets for online testing
 Print On-Demand PreID Labels
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Writing Field Test
Student Information Tab: Add Student
 To add a single student
record, select the sub-tab
Add Student.
• Select the correct district
and school and fill in
other required
information.
• Save the entry.
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Writing Field Test
Student Information Tab: View/Edit Students
 To view or edit student records, select the sub-tab View/Edit
Students.
• Use the search feature to find student(s) you wish to view or edit.
• Select a school and fill in other information to help narrow results.
• Click Search.
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Student Information: View a Student Record
• To view a student’s record, click the View button for that record.
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View Student: Student Information
• The top of the View Student
Details box contains the
demographic information for
the selected student.
• School Assessment
Coordinators will also be able
to edit all student information
except for the student’s SID
on this screen.
• Student Information can be
updated before or after
testing.
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Writing Field Test
Student Information: Export a List of Students
• Search for students. You may sort the results by clicking on the column header.
• You may select a subgroup of students for export by clicking the check box next
to each record you want to include in the export.
• To export the list of students, click Export and select the desired export format
(Excel or CSV).
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Writing Field Test
Student Information: Printing Test Tickets
for Online Testing
• Students taking an online test
will be required to have a test
ticket.
• From the student search results
page, select all students or a
subgroup of students, and click
Print Test Tickets.
• The tickets containing the
students’ username and other
demographic information will be
made available for printing.
Note: To print Test Tickets by class
code, use the additional search
criteria when searching for students
on the View/Edit Student tab.
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Writing Field Test
Student Information: Printing PreID Labels
for Paper-based Testing
• PreID labels are included in the test materials shipments.
• In the case that a student’s information on the PreID label is incorrect, or a
student has changed school/district, labels can be printed on-demand in TIDE
after the student’s information is updated in TIDE.
 To Print PreID Labels,
• Click the checkbox next to
the student(s) and click
Print PreID Labels.
• A file will open with the new
PreID Labels.
• Print on the additional blank
labels provided in the paperbased materials shipment.
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Test Administrator Interface
for Online Testing
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Test Administrator Preparation for Online Testing
To administer either an online training test or an online
operational test, you will need to:
 Install the secure browser on student workstations or
devices.
 Review that students are enrolled for the test to be
administered using TIDE.
 Set up a Test Session and provide the Session ID to
students.
 When students log in, ensure they have a Test Ticket and
enter their Username and first name as they appear on the
test ticket.
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Writing Field Test
Accessing the Test Administrator Interface
 The Test Administrator
Interface (TA Interface) is
accessed from the user pages
on the FSA Portal.
• Go to the portal at
www.FSAssessments.org/
• Select the appropriate user
card
• Click the Test
Administration or TA
Training Test icon
• Sign in using your
Username and Password
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Test Administrator Home Page
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Starting a Test
 You must start a test session
before students can log in to
test.
• Click Writing Field Test
• Click Start Session
 The Session ID is generated
automatically.
• Provide the Session ID to
students
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Writing Field Test
Approving Students
 Before students log in:
• Approvals button is not clickable
and says “Approvals (0).”
• Preview table says “No students
awaiting approval.”
 After students log in and request
approval:
• Approvals button is clickable and
says “Approvals (#).”
• Preview table lists each student
and his or her selected test.
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Writing Field Test
Approving Students to Test
 After clicking the Approvals button, the following screen appears:
• Click See Details to view student test settings.
• Click Approve to allow students to begin testing.
• Click Deny to reject a student request to take a test.
 Use the Approve All Students button to approve all students listed.
 The Refresh button updates the list of students awaiting approval.
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Student Lookup Feature
 Click Student
Lookup.
 Use the Quick
Search or Advanced
Search tabs.
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Student Login
 After opening the secure browser,
students will use the information
from their Test Ticket to login.
 Students will be shown a screen to
confirm their demographic
information.
 Students will be asked to select a
test. The first time the student
signs in, the green arrow will be
solid. When a student is resumed
or signs in for Session 2, the green
arrow will be segmented.
 A test confirmation page will
appear, and students will then
await approval from the TA to enter
the test.
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Monitoring Student Progress
 After students have logged in and the Test Administrator has
approved them to begin testing, the test session table at the
bottom of the screen will display each student currently logged in
to the session.
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Exiting or Logging Out
•
In the case of an unintentional exit from the TA Site caused by a system
or computer error (such as the web browser crashing or closing), a network or
communication error, power loss, or other event, the 90-minute rule applies.
•
If you accidentally close the browser while students are still testing,
your session will remain open until it times out. You can open the browser
and navigate back to the TA Site. You will be prompted to enter your active
Session ID.
 Warning: You must remember or write down your active Session ID. If
you do not remember your Session ID, you will not be able to enter your
active session, and you will need to contact the Help Desk for assistance.
•
43
If you unintentionally log out of a TA Site while students are still testing,
your session will be stopped, all in-progress tests will be paused, and
the students will be logged out. You cannot resume the original session.
You will need to log back in, start a new session, and provide the new
Session ID to students who need to log back in and resume testing.
Writing Field Test
Timing Out
 As a security measure, Test Administrators are automatically
logged out after 90 minutes of user inactivity and student
inactivity in a test session. This will result in closure of the test
session.
Note:
• If a Test Administrator is logged out due to inactivity, the
Test Administrator has to create a new test session and
provide another Session ID to allow students to log back
into the test.
• The Test Administrator should set up the session no earlier
than 90 minutes before students begin to test.
• Test Administrators will not be logged out as long as
students are actively testing.
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Writing Field Test
Ending a Test Session
Ending Session 1/Day 1 of Testing:
• After students finish responding to the first prompt and have reviewed their
answers, students will click PAUSE on the Review screen.
• After all students are finished testing or after the test session is ended, Test
Administrators will click the STOP SESSION button in the upper left corner of
the screen. An “Important!” box will appear, requesting verification to end
the session and log students out.
Ending Session 2/Day 2 of Testing:
*Note on Session 2/Day 2 TAs will create a new test session, and approve
students to test. Students should select to resume the test with the green
segmented arrow.
• After students finish responding to the second prompt, students will click
END TEST. They will review their response and then click Submit Test.
• After all students are finished testing or after the test session is ended, Test
Administrators will click the STOP SESSION button.
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Writing Field Test
Paper-based Testing
 School shipments will contain planning sheets for both paper-based and
online testing, and test booklets for paper-based testing (grades 4-7
only).
 Paper-based testing procedures are outlined in the Writing Field Test
posted to the FSA Portal.
 Labels will be provided for return shipments of test booklets and other
non-scorable testing materials.
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Online Reporting System
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Test Management Center
 Used to manage online testing through:
• Participation Reports
• Test Completion Rates
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Participation Report
 Follow steps to create a Participation Report.
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Using Participation Report
Common examples of Participation Report cases:
• Which students have not yet tested?
• Which students have started but not yet completed their test?
• Which students have paused tests?
• Did every student in a test session complete their test?
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Participation Report Results
 Example of a Participation Report. These reports can be used to keep track of Test
Participation.
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Test Completion Rates
 The Test Completion Rates screen offers a high-level
view of how many students have started and completed
tests.
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Students to Be Tested
• All Grades 4-11 students at selected schools should
participate
• Students in Grades 4-7 will take a paper-based test
• Students in Grades 8-11 will take a computer-based test
English Language Learners (ELLs)
• All ELLs are expected to participate
Students With Disabilities
• Students with disabilities who participate in the standardized
testing program with or without accommodations are
expected to participate
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Students NOT Testing
• Students needing PBT and CBT accommodations:
•
•
•
•
54
Large Print documents (PBT)
Braille documents (PBT)
Text-to-speech (CBT)
Masking (CBT)
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Allowable Accommodations
Students With Disabilities
• Test administrators who will administer tests to
students using accommodations must familiarize
themselves with the information in Appendix A.
• Flexible Presentation
• Flexible Responding
• Flexible Scheduling
• Flexible Setting
• Assistive Devices and Tools
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Allowable Accommodations (cont.)
ESOL Levels 1- 4 Only
• Students who are currently receiving services in a program
operated in accordance with an approved district LEP plan:
• Flexible Setting
• Flexible Scheduling
• Assistance in Heritage Language
• Approved Dictionary
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Test Security
Per Test Security Statute, s. 1008.24, F.S., and Florida State Board Rule, 6A-10.042, FAC,
inappropriate actions by school or district personnel can result in student or
classroom invalidations, loss of teaching certification, and/or involvement of law
enforcement.
Examples of prohibited activities include the following:
• Reading the Writing prompts before, during, or after testing
• Revealing the Writing prompts
• Copying the Writing prompts
• Explaining or reading the Writing prompts for students
• Copying or reading student responses or used planning sheets
• Changing or otherwise interfering with student responses
• Causing achievement of schools to be inaccurately measured or reported
A screencast training on Test Security to use during your school-level training
session may be accessed at
http://oada.dadeschools.net/Screencasts/TestSecurity/TestSecurity.html.
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State and District
Requirements
•
Standards, Guidelines, and Procedures
for Test Administration and Test Security
available at
http://oada.dadeschools.net/TestChairInf
o/InfoForTestChair.asp
– Adopted by School Board
– General Guidelines
•
Florida Test Security Statute and Rule
•
School Procedural Checklist (FM-6927)
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Test Irregularities/ Missing Materials
• Test administrators should report any test irregularities
(e.g., disruptive students) and possible security breaches
to the school assessment coordinator immediately.
• Schools must investigate ANY report of missing materials
and report missing secure materials to Student
Assessment & Educational Testing (SAET) immediately at
305-995-7520.
• If a test irregularity or security breach is identified, the
school assessment coordinator must contact SAET to
discuss possible test invalidations.
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Electronic Devices
• Students may not have any electronic or
recording devices at their desks, in their pockets,
or anywhere they can reach them during testing
or break, even if they are turned off or they do not
use them.
• If a student is found to be in possession of ANY
electronic devices during testing OR during a
break, his or her test must be invalidated.
• Students and parents/guardians should be
made aware of this policy prior to testing.
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Before Testing
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Communicate Testing Policies
• Electronic Devices Policy—If students are found with ANY electronic
devices, including, but not limited to, cell phones and smartphones, during
testing OR during breaks, their tests will be invalidated.
• Leaving Campus—If students leave campus before completing the test
(for lunch, an appointment, or illness, etc.), they WILL NOT be allowed to
complete the test.
• Discussing Test Content after Testing—The last portion of the testing
rules read to students before they sign below the acknowledgment reads,
“After the test, you may not discuss the Writing prompt with anyone. This
includes any type of electronic communication, such as texting, emailing,
or posting online, for example, on websites like Facebook, Twitter, or
Instagram.
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Receive Test Materials
•
•
•
•
63
You will receive the following materials in the White SAC box, as appropriate for
your school:
• School Cover Memo
• School Packing List
• School Box Range Sheet (NEW)
• School Security Checklist
• PreID Rosters and Labels, and Blank PreID Labels (NEW)
• District/School Labels (NEW)
• Do Not Process Labels (NEW)
• Roll of Plastic Return Bags (NEW)
• Green Labels (To Be Scored) and Yellow Labels (Not To Be Scored)
• Writing Planning Sheets
• Writing test and answer books (only grades 4-7)
Maintain an accurate Test Materials Chain of Custody Form at all times
Save the original boxes for returning TO BE SCORED materials.
If you need additional materials, contact the Test Distribution Center (TDC) at
305-995-3743.
Writing Field Test
Prepare Test Materials
School personnel must adhere to the following policies as they
prepare student materials:
• School staff may verify and apply PreID labels and/or complete student
grid sheets on paper-based test materials no sooner than 3 days prior
to testing (January 28).
• Only the school assessment coordinator and school personnel
designated by the building/site administrator may open the shrinkwrapped packages and affix labels.
• Students are not permitted to assist in preparing secure materials
before testing or in organizing and returning materials after
testing.
• After preparation, all secure materials must be returned to locked
storage and remain there until testing begins.
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Chain of Custody Form
• Schools are required to maintain a Test
Materials Chain of Custody Form located at
www.FSAssessments.org and in Appendix D.
• Record accurate information on the form,
including the dates and times activities are
completed, the names of the people performing
activities involving the materials, and information
about the locked storage room.
• Retain electronic or hard copies of
completed forms after materials are packaged
for return.
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District-Level Certification Form
• Non-certified school personnel designated
by the school administrator to assist test
chairperson in handling secure materials
for statewide assessments must be
granted approval by the FLDOE. (Please
refer to Weekly Briefing ID #: 16308.)
− Last deadline to submit completed form
to SAET for approval is December 12.
Signed
Test Administration and
Security Agreement Form must also be
submitted with form.
−The approval will be valid for the
remainder of the school year.
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Writing FT test and answer books
PBT Materials Grades 4-7 Only
• Writing documents for grades 4-7 include
security numbers to assist in the tracking
of these secure documents.
• A security number consists of the last eight
digits of the identification number (located
under the barcode on the right).
• School assessment coordinators and test
administrators must maintain records of
required administration information that
include the security numbers of Writing
test and answer books assigned to them.
• If a Writing test and answer book or
planning sheet is soiled, it must be
reported to SAET at 305-995-7520.
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PreID Labels
PBT Test Materials Grades 4-7 Only
• PreID file is based on student information as of November 14.
• The PreID roster should be verified against the school’s student
information database.
 Verify that students with PreID labels are still enrolled and will be tested.
• ONE element MUST be correct on a student PreID label:
 Florida ID number
• Destroy labels in a secure manner if the FL ID # is incorrect. Create a new
record in TIDE for the student and print an On-Demand PreID label.
• If any other preidentified information (e.g., date of birth) is incorrect, use
the label and update the student record in TIDE.
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PreID Labels
PBT Test Materials Grades 4-7 Only(cont.)
District/School Labels
• Student grid sheets do not include fields for entering district
and school numbers.
• If a document is hand-gridded and an On-Demand PreID
label cannot be printed, then the District/School Label must
be applied.
• However, PreID labels should be used whenever possible.
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Train Test Administrators and Proctors
• Train all test administrators and proctors, including non-schoolbased instructors (e.g., itinerant teachers). You must train several
employees to act as possible alternates.
• Test administrators must be certified educators.
• Instruct test administrators to read ALL appropriate sections including
the important information and instructions between the SAY boxes in
the FSA ELA Writing Field Test manual posted online only.
− Script must be read VERBATIM to students.
• Test administrators must NOT administer the FSA ELA Writing Field
Test to their family members or friends.
− Under no circumstances may a student’s parent/guardian be present in
a student’s testing room.
• Encourage test administrators to use the checklist found in the Portal
at www.FSAssessments.org.
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Train Test Administrators and Proctors for CBT
• If a student’s computer is disconnected from the test, Test Administrators
must contact the technology coordinator to help diagnose any technical
issues, or contact the school assessment coordinator for assistance.
• If a student has continual difficulty logging in or gets kicked out of the test
more than once, do not have the student continue attempting to log in until
the issue is diagnosed and resolved.
• If students finish the test before the allotted time for the session has
elapsed, Test Administrators may encourage them to go back and check
their work.
• At the end of Session 2, assist students with accessing the student
comment form at fsasessments.org/student-comment-form, as
needed
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Writing Field Test
Train Test Administrators and Proctors for CBT
Provide instructions for test administrators to handle
these circumstances.
• A student has trouble logging in the first time.
• A student refuses to acknowledge the Testing Rules.
• A test administrator is concerned that a student is unable (e.g.,
too ill) to finish the test.
• A disruption occurs (e.g., a technical disruption, power outage,
disruptive behavior)
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Writing Field Test
Proctors
•
•
•
School Personnel may
− Prepare, distribute, and collect materials under direct supervision
of the test administrator
− Complete student grid sheets
Non-school Personnel may
− Assist in monitoring test administration only
− Only be used as an “extra” pair of eyes
M-DCPS students may NOT serve as proctors.
Required Ratio for FSA Administrations
Ratio*
•
73
Paper-based
1:30
Computer-Based
1:25
FLDOE strongly recommends that a proctor be assigned to rooms
with 30 or fewer students whenever possible.
Writing Field Test
Security Agreement Forms
• Test administrators and proctors must sign
and return a Test Administration and Security
Agreement, which indicates that they:
− Have received training
− Have read the Test Security Statute and State Board Rule
− Have read all applicable portions of the test administration
manual
− Understand and agree to adhere to all test security and
administration policies and procedures
• Test administrators are required to sign a Test
Administrator Prohibited Activities Agreement in addition
to a Security Agreement. Test administrators must record
their certification numbers on this document.
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Writing Field Test
Prepare the Room for Testing
•
•
Use classrooms whenever possible.
Make sure that each room is free of distractions and has
•
•
•
•
Comfortable seating
Good lighting
Sufficient workspace
Adequate ventilation
•
Avoid testing in a cafeteria, gymnasium, auditorium, or library whenever possible.
•
Make sure that:
•
•
students are not facing each other when seated at tables.
students are not in seating (stadium or staggered) that allows them to easily view other
students’ answers.
there is at least three feet between students
students cannot view others’ computer screens (visual barriers are installed)
•
•
•
Remove or cover all visual aids on student desks or displayed in the room, such as
posters showing mathematical and scientific concepts.
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Writing Field Test
Preparing the Room for Testing (CBT)
Prepare for Testing for Grades 8-11, CBT
• Ensure that all software applications, including Internet browsers, are
closed on all student workstations.
• Start Test Delivery System (TDS) (AIR’s FSA Secure Browser) to open
each student workstation to the student login screen.
• Ensure that the test administrator has a way to contact the technology
coordinator or school coordinator during testing without leaving the room
unattended.
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Writing Field Test
Security Log
A Security Log must
be maintained for
each testing room.
Anyone who enters a
room for the purpose
of monitoring a test
MUST sign the log
for that testing room.
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Writing Field Test
Seating Charts
78
•
An accurate seating chart must be maintained for each testing room. Seating charts
must record the following information:
• Room name/number
• Subject
• Student names and their location in the room during testing
• Direction students are facing
• Date
• Session starting and stopping times
• Test administrator name
• Names of proctors (if applicable)
• Session ID (CBT), generated in TDS when the test session is created by the
test administrator (NEW)
• Test Group Code (PBT Only)
• Laptop/mobile device assignments (if applicable)
•
All seating charts must indicate the front and back of the room.
•
If the seating configuration changes during testing, a new seating chart must be
created.
Writing Field Test
Administration Record/Security Checklist
• School assessment coordinators may use the security
checklist to record the security numbers of the documents
assigned to and returned by each test administrator for
grades 4-7.
• A blank version of the form can be found in Appendix D and
in the portal at www.FSAssessments.org.
• Pre-populated lists with security numbers for all secure test
and answer books assigned to each school are available
electronically under the Orders tab in TIDE at
www.fsasssessments.org. Be sure to select the correct test
administration (Winter 2014 FSA ELA Writing FT).
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Writing Field Test
Required Administration Information
• Test Administrators must record and
maintain the following required
administration information:
80
• Students assigned to the room
• Security numbers of assigned Test and
answer books (Grades 4-7 only)
• Attendance information
• Grade level
• Session ID (CBT) (NEW)
• Accommodations provided
• Accommodations used
• Unique security number of secure
documents assigned to each student
• Signatures of test administrator and
school assessment coordinator
• Dates for when Writing FT test and
answer books are received and returned
Writing Field Test
During Testing
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Writing Field Test
Supervise Test Administration
• Students taking the PBT MUST use No. 2 pencils only.
• Students do not have books, notes, scratch paper (other than their
planning sheets), or electronic devices of any kind
• Students are using the correct assigned Writing test and answer
book and planning sheet
• Students have signed below the Testing Rules Acknowledgment
• Students do not talk or make any disturbance
• Students are working independently
• Students who use their planning sheets allow themselves enough
time to write complete responses in their Writing test and answer
books
• Students are recording their responses in the appropriate area
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Writing Field Test
Supervise Test Administration (cont.)
•
It is not appropriate for Test Administrators to use cell or classroom phones,
grade papers, or work on the computer during testing.
•
Students may be encouraged to continue working, but do NOT talk with them
about the prompt or help them with their responses.
•
If students finish the test before the allotted time for the session has elapsed,
they may be encouraged to go back and check their work.
•
FSA ELA Writing Field Test is administered in two 90-minute sessions, over
two days. Students may continue testing, if needed, for an additional 30
minutes for each session.
•
Test materials may NOT be collected prior to the end of the 90-minute test
session.
•
Keep accurate time and display times for students as instructed in the script.
•
For Grades 4-7, security number(s) of the writing test and answer book(s)
assigned to and returned by each student MUST be recorded and verified at
the completion of testing.
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Writing Field Test
Monitor Testing (SAC)
• Distribute test materials (ie. Writing test and answer books, planning
sheets), as applicable, to students in each testing room immediately before
testing is scheduled to begin.
• Provide test administrators with additional materials, as necessary.
• Monitor each testing room to ensure that test administration and test
security policies and procedures are followed, seating charts and Security
Logs are properly completed, and required administration information is
collected.
• Be available during testing to answer questions from test administrators.
• Technical issues that are not immediately resolved must be reported
to SAET and/or Region ITS staff for support and guidance.
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Writing Field Test
After Testing
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Writing Field Test
Test Invalidation
•
A test MUST be invalidated if either of the following circumstances occurs:
A student has an electronic device during testing
̶
A student is cheating during testing
̶
A student is given an accommodation not allowed in the Writing test
̶
An error occurs in test administration or procedures that could compromise the validity of
test results
̶
A student is given unauthorized help during testing
•
̶
A test MAY be invalidated if one of the following circumstances occurs:
A student becomes ill and is unable to finish
̶
A student is given an accommodation not indicated on the student’s IEP, Section 504 plan,
or ELL plan
̶
A student was not provided an allowable accommodation indicated on the student’s IEP,
Section 504 plan, or ELL plan
̶
A student is not allowed the correct amount of time
̶
A disruption occurs during testing (e.g., severe weather)
86 ̶
̶
A student is disruptive during testing
Writing Field Test
Invalidations Tab in TIDE
CBT only
 The Invalidations tab may be used by School Assessment
Coordinators to create and view test invalidations.
Important note:
• Each invalidation or reset must be submitted individually.
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Writing Field Test
Invalidations: Create Invalidations in TIDE
• Select Invalidate a Test from the drop-down menu.
• Search for student by FL ID Number, Username, or Session ID.
• If you selected search by Username, enter the student’s username in the field.
• Click the Search Student Results button to search for tests based on selected
criteria.
• Find the student’s test you wish to invalidate and enter a reason.
• Click the Create button for the test you are invalidating.
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Writing Field Test
Invalidations: View Invalidations
 Use the View Invalidations tab to review the invalidations that were created.
• Use the steps to search for an individual student or a group of students in a
particular category.
• The Status column indicates the status of each invalidation. To export data,
click the Export button just above the table.
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Writing Field Test
Organize Materials
 Verify that all distributed secure materials have been returned. Complete the Test
Materials Chain of Custody Form.
 Report any missing materials to SAET at 305-995-7520 and conduct the necessary
investigation.
 Make copies of all collected required administration information, seating charts,
Security Logs, and Chain of Custody forms.
 Inspect students’ Writing test and answer books for stray marks ONLY on student
grid sheets, verify that each student has completed the required information in the
upper left corner of the grid sheet, and remove any stray planning sheets. Do NOT
open Writing test and answer books or review student responses.
 Check to make sure DNS bubbles have not been gridded by mistake and that DNS
bubbles are gridded on invalidated test documents.
 Organize test materials and hand-deliver to TDC by the scheduled return dates.
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Writing Field Test
Pack Test Materials
• Prepare the following types of boxes, as applicable, for
return to TDC:
• Grades 4-7: TO BE SCORED Writing FT —GREEN -labeled boxes
• Grades 4-7: NOT TO BE SCORED Writing FT– YELLOW -labeled boxes
• Grades 4-11: District Assessment Coordinator Only box
• It is your responsibility to package all materials
correctly.
• Materials return procedures are available in the
2014-2015 FSA Paper-Based Materials Return
Instructions, posted on the portal.
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Writing Field Test
District Assessment Coordinator ONLY Box
• Place the following materials in the District Assessment
Coordinator Only Box:
• All Planning Sheets (used with signed Testing Rules Acknowledgement
and unused)
• Original Administration Record/Security Checklist or school’s developed
form with all required administration information
• Original Security Logs
• Original Seating Charts
• Original Test Materials Chain of Custody Form (schools testing Grades
4-7 only)
• Original School Procedural Checklist (FM-6927)
• Seal the box.
• Write District Assessment Coordinator ONLY on the side of the
box, the school location # and school name.
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Writing Field Test
Return Schedule
WRITING MATERIALS
RETURN DATES
Grades 4-7*
• GREEN - “TO BE SCORED”
February 11 or 12, 2015
• YELLOW –“NOT TO BE SCORED”
Grades 4-7 and 8-11
February 17, 2015
 District Assessment Coordinator
Only Box
*Grades 4-7 To Be Scored and Not to Be Scored boxes can be hand-delivered to TDC earlier than these dates, once testing is
completed.
Note: Schools must hand-deliver all FSA ELA Writing Field Test materials to TDC by
3:00 p.m. at 13135 S.W. 26 Street, Miami, FL 33175.
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Writing Field Test
Other Resources to Help with the
FSA Writing Field Test Administration
• TIDE User Guide
• Writing Field Test Administration Manual
• 2014-2015 FSA Paper-Based Materials
Return Instructions
• Test Administrator User Guide
• Writing Field Test Quick Guide
• FSA Infrastructure Trial Guide
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Writing Field Test
FSA Contact Information
95
FSA Portal:
www.FSAssessments.org
Email:
fsahelpdesk@air.org
Toll-Free Phone:
1-866-815-7246
Hours:
7:30 a.m.–8:00 p.m. (ET)
Monday–Friday (except
holidays)
Writing Field Test
Contact Information
Student Assessment and Educational Testing
Maria C. Bruguera, Director
Email: mbruguera@dadeschools.net or
Mara Ugando, Staff Specialist
Email: mugando@dadeschools.net
Phone: 305-995-7520
Fax: 305-995-7522
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Writing Field Test
Thank you for ensuring a
secure and successful
Writing Field Test administration.
97