REPORTS AND CERTIFICATION
Fall 1
Fall 1 - Reports and Certification v1.4, October 29, 2014
Who’s Supposed to Be Here
Individuals assigned to
CALPADS maintenance
2
Supervisor of staff
assigned to CALPADS
Fall 1 - Reports and Certification v1.4, October 29, 2014
Training Sequence
Essential 1:
Data Coordinator Orientation
Essential 2:
Interface & Administration
Essential 3:
Data Submission
Essential 4:
Anomalies
Fall 1
Fall 2 Data Population
Fall 2
End of Year 1 & 4
3
End of Year 2 & 3
Fall 1 - Reports and Certification v1.4, October 29, 2014
Courtesy Guidelines
Mute yourself
Silence
cellphones
HOLD
1
conversation
at a time
4
Fall 1 - Reports and Certification v1.4, October 29, 2014
Agenda
5
Requirements
Data Submission
Certification
Reports
Wrap-Up
2 Hours
Fall 1 - Reports and Certification v1.4, October 29, 2014
Fall 1 Accounts and Roles
Role
Allows user to
Fall 1 Data collection Certifier
View certification status and level 1 certify
Superintendent Certifier
View certification status and level 2 certify
SENR
View and submit enrollment data
SINF
View and submit demographic data
SELA
View and submit ELAS data
SPRG
View and submit program data
Free Reduced Lunch
View and submit NSLP related data including
Foster Youth Counts, FRPM, SED
*Foster Youth
View Foster Youth CDSS matches and reports
Authorizing LEA
View County/Authorizing LEA Reports
County
View County/Authorizing LEA Reports (visible
to COEs only)
Reminders


6
Daily use account
LEA Admin cannot certify
* This role will become
available with one of
the upcoming releases
this fall.
Fall 1 - Reports and Certification v1.4, October 29, 2014
Important Dates
Census Day
Oct. 1st
Certification
deadline
Amendment
Window
CALPADS Calendar:
http://www.cde.ca.gov/ds/sp/cl/rptcalendar.asp
7
Fall 1 - Reports and Certification v1.4, October 29, 2014
What To Submit
Order
1
2
3
4
Online
Student Enrollment
Student Information
Student ELA
Student Programs
Batch
SENR
SINF*
SELA*
SPRG
• * Only update as needed to report changes from last year.
• Student Enrollment must be posted before submitting other files
or you may receive GERR005 errors. See CALPADS Error List
on the Resources slide for details.
8
Fall 1 - Reports and Certification v1.4, October 29, 2014
Record Relationships
SSID
Enrollment
SSID
Student
Information
Student ELA
Student
Program
Submitting files out of order may cause GERR005 errors.
See CALPADS Error List on the Resources slide for details.
9
Fall 1 - Reports and Certification v1.4, October 29, 2014
Fall Data Reported
Active Enrollment
Completers
+
Student
Subgroups
Dropouts
10
Fall 1 - Reports and Certification v1.4, October 29, 2014
Enrollment Status Reported
Active
Enrollment
Completers
• Census Day
• Enrollment Status – 10 & 30
• 8/16 (prior year) - 8/15 (reporting year)
• No-shows: Exited 5/15 (prior year) - 8/15 (prior year)
Dropouts
• Other: Exited 8/16 (prior year) - 8/15 (reporting year)
• Lost transfers: Exited 8/16 (prior year) - 8/15
(reporting year) not re-enrolled by Census day
11
Fall 1 - Reports and Certification v1.4, October 29, 2014
Key Fields
Active Enrollment
Record
SENR
Element(s)
Values and/or Notes
Student School Start Date
On or before Information Day
Student School Exit Date
On or after Information Day
Grade Level Code
K-12
Completer
Record
SENR
Element(s)
Values and/or Notes
Enrollment Status Code
10 or 40
Student School Exit Date
On or after 8/16/13, but on or before 8/15/14
Student Exit Reason Code
E230
Student School Completion Status
100, 106, 108, 120, 250, 320, 330
See the CALPADS File Specifications (Forms) on the Resources
slide near the end of the presentation for detailed field requirements
12
Fall 1 - Reports and Certification v1.4, October 29, 2014
Key Fields
No-show Dropout
Record
SENR
Element(s)
Values and/or Notes
Student School Exit Date
On or after 5/15/13, but on or before 8/15/13
Student Exit Reason Code
N470
Grade Level Code
7-12
Other Dropout
Record
Element(s)
Values and/or Notes
Student School Exit Date
On or after 8/16/13, but on or before 8/15/14
Student Exit Reason Code
E140, E300, E400, T270, T380, E230 (if Student
School Completion Status = 104 or 360)
Student School Completion Status
Required if Student Exit Reason Code = E230
Grade Level Code
7-12
SENR
Lost Transfer*
Record
SENR
Element(s)
Values and/or Notes
Student School Exit Date
On or after 8/16/13, but on or before 8/15/14
Student Exit Reason Code
T160, T165, T167
Grade Level Code
7-12
* Only students who meet these criteria and are also not reported as enrolled in a California school by Census day will be counted
13
Fall 1 - Reports and Certification v1.4, October 29, 2014
Key Field - Enrollment
SENR – Student School Transfer Code (1.31)
•
•
•
•
•
•
1 (Revised)- Formal Interdistrict Transfer Agreement
2 - NCLB Public School Choice - Program Improvement
3 - NCLB Public School Choice Transfer - Persistently Dangerous
4 - District of Choice Transfer
5 - (New) Disciplinary COE School Transfer
6 - (New) Other Transfer
* Refer to the CALPADS Code sets on the Resources slide at the end of the presentation for complete
definitions of new and existing codes
14
Fall 1 - Reports and Certification v1.4, October 29, 2014
Student Subgroups Reported
Count Source:
GATE
Student Program
Special Ed
Student Information
Foster Youth
Student ELA
English
Language
Acquisition
Status (ELAS)
Active Enrollments
Completers
Dropouts
Migrant Ed
Homeless
Title III Eligible
Immigrants
Parent
Level of
Education
15
* Free &
CALPADS Weekly
CDSS Match
* Socio-Economically
Disadvantaged (SED) is
defined as:
1. Free or Reduced
Price Meal (181182) or
2. Parent Level of
Education = 14
Reduced
Meal
Program
Fall 1 - Reports and Certification v1.4, October 29, 2014
FRPM Eligible Reported
Count Source:
Student Program
Homeless
Direct Certification
(Nov)
Foster
Placement
Migrant Ed
CALPADS Weekly
CDSS Match
Free or ReducedPrice Meal
(FRPM) Eligible
Direct
Certification
(Nov)
16
Free or
Reduced-price
Meal Program
Fall 1 - Reports and Certification v1.4, October 29, 2014
Key Fields
Gate
Record
SPRG
Element(s)
Values and/or Notes
Education Program Code
127
Education Program Membership Code
1 (Set automatically)
Special Ed
Record
SPRG
Element(s)
Values and/or Notes
Education Program Code
144
Primary Disability Code
Valid Code
District of Special Education Accountability
Valid CD or S Code
Education Program Membership Code
1 (Set automatically)
Migrant Ed
Record
SPRG
17
Element(s)
Values and/or Notes
Education Program Code
135
Education Program Membership Code
1 (Set automatically)
Fall 1 - Reports and Certification v1.4, October 29, 2014
Key Fields
Socio-economically disadvantaged
Record
Element(s)
Values and/or Notes
SINF
Parent Guardian Highest Education Level Code
14
OR
SPRG
Education Program Code
181 or 182
Education Program Membership Code
1 (Set automatically)
Homeless
Record
SPRG
18
Element(s)
Values and/or Notes
Education Program Code
191
Education Program Membership Code
1 (Set automatically)
Homeless Dwelling Type Code
100, 110, 120, or 130
Unaccompanied Youth Indicator
Y, N (Required if Education Program Code =191)
Runaway Youth Indicator
Y, N (Required if Education Program Code =191)
Fall 1 - Reports and Certification v1.4, October 29, 2014
When to Use Exit Codes
Programs
auto-exited
Code
181, 182
When to Use
Student did not exit the school but one or more of these fields have changed:
E150
• Grade Level, greater than 14 days before the end of the school year
• Student School Transfer Code
• District of Geographic Residence
No
A subsequent enrollment record must be submitted with a start date exactly one day after the exit
record when using this code.
19
E155
Student completed the school year and is expected to return next year, includes returning seniors.
May be used up to 14 days prior to the last day of school (i.e., “close enough”). Year round schools
can treat June 30th as the last day of the school year.
Yes
T160
Student left and is known to be going to another CA public school. Can also be used when a student
has a gap in their enrollment at a single school.
Yes
E230
Student completed the highest grade level at the school. Use completion codes to further detail how
the student left and/or where they are going.
Yes
E450
Use for any K-6 exit where the student is not known to be returning.
Yes
N420
Retired as of 6/30/2014. Use N470 instead for no shows after 6/30/2014.
N/A
N470
Student did not return after summer or intersession break or never showed up after pre-enrolling.
Yes
Fall 1 - Reports and Certification v1.4, October 29, 2014
Key Fields
Title III Eligible Immigrant
Record
SENR
SINF
Element(s)
Values and/or Notes
Enrollment Status Code
10
Student Birth Date
Student age 3-21 based on birthdate
Grade Level Code
Not equal to AD
Student Birth Country Code
Not equal to US or PR
Student Initial US School Enrollment Date
Enrolled in US School less than Three
Cumulative Years Indicator
Y
Although Pre K reporting is optional, it may be to the LEA's advantage to report
Pre K Title III students as doing so may increase their Title III funding.
20
Fall 1 - Reports and Certification v1.4, October 29, 2014
Key Fields
English Language Acquisition Status
Record
Element(s)
English Language Acquisition
Status Code
Values and/or Notes
EL (English Learner)
EO (English or American Sign Language Only)
IFEP (Initial Fluent English Proficient)
RFEP (Reclassified Fluent English Proficient)
TBD (To Be Determined)
SELA
*
English Language Acquisition
Status Start Date
The date the student’s English Language Acquisition
Status was first identified. Typically the date the
student took the CELDT.
Primary Language Code
If English Language Acquisition Status Code is EL,
RFEP, or IFEP then Primary Language Code can not
be 00 (English) and or 37 (Sign Language).
* Only allowed for first record in student’s history
See the CALPADS File Specifications (Forms) on the Resources slide near the end of
the presentation for detailed field requirements
21
Fall 1 - Reports and Certification v1.4, October 29, 2014
English Language Acquisition Reporting
English Language Acquisition Status now reported
once initially and then only when status changes
TBD
IFEP
EO
EL
•
•
22
RFEP*
The initial status may be any status except RFEP, but subsequently only the
changes shown above are allowed
ELAS Rules: http://www.cde.ca.gov/ds/sp/cl/documents/elas121411.doc
Fall 1 - Reports and Certification v1.4, October 29, 2014
Subgroup Reporting – Foster Youth Identification
for LCFF
Situation
Foster Youth
for LCFF
A child or youth who is the subject of a petition filed under Welfare and Institutions
Code (WIC) Section 300 (meaning a court has taken jurisdiction over a child and
declared the child to be a dependent of the court due to the presence or risk of
abuse or neglect). This includes both children who are living at home while a
dependent of the court as well as children who the court has ordered to be
removed into the care, custody and control of a social worker for placement
outside the home.
Yes
A child or youth who is the subject of a petition filed under WIC Section 602
(meaning a court has taken jurisdiction over a child and declared the child to be a
ward of the court due to the child’s violation of certain criminal laws) and has been
ordered by a court to be removed from home pursuant to WIC Section 727 and
placed in foster care as defined by WIC Section 727.4(d).
Yes
A youth between ages 18 and 21 who is enrolled in high school, is a non-minor
dependent under the placement responsibility of child welfare, probation, or a
tribal organization participating in an agreement pursuant to WIC Section 10553.1,
and is participating in a transitional living case plan.
Yes
http://www.cde.ca.gov/fg/aa/lc/lcfffaq.asp#FOSTER
23
Fall 1 - Reports and Certification v1.4, October 29, 2014
Subgroup Reporting – Foster Youth Identification
for LCFF
Foster Youth
for LCFF
Situation
A child or youth who is in a “voluntary placement.” Voluntary
placements are not subject to a petition filed under WIC Section 300.
A child or youth who is living with relatives or friends and who is not a
dependent of the court (i.e. is not subject to a WIC Section 300
petition).
A child or youth who is a ward of the juvenile court pursuant to a
petition filed under WIC Section 602 who is either living at home or has
been ordered to be placed in a corrective or rehabilitative facility but
has not been ordered to be removed from his or her home into a foster
care placement pursuant to WIC Section 727.4(d).
No
No
No
http://www.cde.ca.gov/fg/aa/lc/lcfffaq.asp#FOSTER
24
Fall 1 - Reports and Certification v1.4, October 29, 2014
Foster Youth Status Type Under LCFF
STATUS TYPE
Foster Placement
• CDSS identification of foster students in an out-of-home placement status
Foster Family Maintenance
• CDSS identification of foster students in family maintenance status
http://www.cde.ca.gov/fg/aa/lc/lcfffaq.asp#FOSTER
25
Fall 1 - Reports and Certification v1.4, October 29, 2014
Foster Youth Identification
Weekly Match
CALPADS will search the CDSS data for matches using:
1. First Name & Last Name (similar names may match, e.g., Bob & Bobby)
2. Birth Date (exact matches only)
3. LEA enrollment (if enrollment is missing, student address is used)
Manual Match
•
•
New User Interface (will be available in Jan-2015 release)
10-digit Foster Client ID or 19-digit Foster Case ID Required
Fall – 1 Snapshot Data
Ongoing ODS Data
Two Snapshot Reports
Two new ODS reports
Report 1.17 – Certification Report*
Report 1.18 – Supporting Report
Ongoing foster youth data
from ODS
(Not Certified)
* Includes counts for matched foster students enrolled on census day
26
Fall 1 - Reports and Certification v1.4, October 29, 2014
Reports – ODS versus Snapshot
ODS (Operational Data Store) =
All current CALPADS data
Fall 1
Snapshot
ODS
27
ODS data
pertaining to the
Fall 1
submission
Fall 1 - Reports and Certification v1.4, October 29, 2014
Data Submission/Certification Process
Local Student
Information
System
Upload files
Data
extracted
from
local SIS
Passed
Records
Errors
Posted records processed
Operational Data Store (ODS)
SBAC
Data Matches
Certification Errors
Accountability
Certification Reports
Report Review and
2-Level Certification
28
Fall 1 - Reports and Certification v1.4, October 29,
2014
Snapshot Generation
Regular Nightly Processing
ODS
Fall 1 Data
Snapshot
After certification
ODS
Fall 1 Data
Snapshot
CALAPDS availability and nightly processing schedule is available at:
http://www.cde.ca.gov/ds/sp/cl/calpadshours.asp
29
Fall 1 - Reports and Certification v1.4, October 29, 2014
Certification Requirements
Review all
eight* aggregate
reports
* COEs will have an
additional report for nondisciplinary transfers
30
Fall 1 - Reports and Certification v1.4, October 29, 2014
FALL 1
DEMONSTRATION
31
Fall 1 - Reports and Certification v1.4, October 29, 2014
State Reporting – Certification Status
32
Fall 1 - Reports and Certification v1.4, October 29, 2014
Certification Status
Note – LEA Admin cannot
view and certify certification
aggregate reports.
1
Make sure you
are looking at
Fall 1 record
33
2
3
Certification criteria:
1) Review all three certification reports
2) Zero fatal certification errors
3) Anomaly rate 2.0% or less
Click links for detail
Fall 1 - Reports and Certification v1.4, October 29, 2014
Certification Status
Click Total Errors
count to review
error summary
34
Fall 1 - Reports and Certification v1.4, October 29, 2014
Certification Error Summary
All fatal errors must
be resolved before
LEA can certify
1
Click the reveal
button to expand
or collapse the
error summary
2
Click the Show
button for detail
35
Fall 1 - Reports and Certification v1.4, October 29, 2014
Certification Errors – CERT112
CERT112 is triggered when a student was enrolled any time between
July 1 and June 30 of the previous Academic Year and has not been
exited prior to August 16 of the reporting Academic Year.
36
Fall 1 - Reports and Certification v1.4, October 29, 2014
Certification Errors – CERT112
To review and correct a student’s
enrollment, copy the SSID and
open in new window to find
student
37
Fall 1 - Reports and Certification v1.4, October 29, 2014
Certification Errors – CERT112
Search for the SSID in
State Reporting ->
Online Maintenance ->
Maintain Student Data
Click Student Enrollment
38
Fall 1 - Reports and Certification v1.4, October 29, 2014
Certification Errors – CERT112
Find the most current enrollment
record of the SSID in your LEA
and click Edit
39
Fall 1 - Reports and Certification v1.4, October 29, 2014
Certification Errors – CERT112
Update the School Exit Date
(with a date prior to 8/16) and
School Exit Reason
Lastly, Click
Validate
Enrollment
If the student is still
enrolled, create a new
enrollment for the
student being sure to
provide the correct
grade level for the
current academic year.
40
Fall 1 - Reports and Certification v1.4, October 29, 2014
Certification Errors – CERT112
Click Post
The error will disappear
after the next snapshot
refresh because of
enrollment update
41
Fall 1 - Reports and Certification v1.4, October 29, 2014
Certification Errors – CERT067
ELAS Record for Student Not
Reported. Click Show to see
details below
CERT067 error is triggered when a student enrolled on Census Day
has no SELA record
42
Fall 1 - Reports and Certification v1.4, October 29, 2014
Certification Errors – CERT067
Search for the SSID in
State Reporting ->
Online Maintenance ->
Maintain Student Data
Click Student English Language Acquisition
43
Fall 1 - Reports and Certification v1.4, October 29, 2014
Certification Errors – CERT067
You will notice the SSID doesn’t have an
SELA record. Click Add New Record + to
add a new SELA record
44
Fall 1 - Reports and Certification v1.4, October 29, 2014
Certification Errors – CERT067
Populate the 3 fields related to
English Language Acquisition
and click Validate
Click Post
The error will disappear
after the next snapshot
refresh because of new
SELA record
45
Fall 1 - Reports and Certification v1.4, October 29, 2014
Certification Status
Click Anomalies Percent
for summary report
46
Fall 1 - Reports and Certification v1.4, October 29, 2014
Anomaly Status Report
Essential 4 training
covers anomaly
resolution in detail
Reminder:
ERD Type B anomalies (dropouts re-enrolled) will be
subtracted from the dropout count published to DataQuest.
ERD Type C anomalies (lost transfers) will be added to
the dropout count published to DataQuest.
47
Must be below 2%.
Note the Anomaly %
Only includes MIDs
and CCEs. Although,
ERDs should still be
reviewed because
they affect graduate
and dropout counts.
Fall 1 - Reports and Certification v1.4, October 29, 2014
Certification Status
Click the Snapshot name to
access the Certification reports
48
Fall 1 - Reports and Certification v1.4, October 29, 2014
Certification Reports Review
All eight Aggregate Reports must be
reviewed for accuracy
A green checkmark will appear next
to each report that has been
reviewed
49
Supporting reports
should be used to
further verify that
data in the snapshot
is accurate.
Fall 1 - Reports and Certification v1.4, October 29, 2014
Review and Verify Reports

Establish Report Review Process
–
–

Evaluate Certification Aggregate Reports
1.
2.
3.
4.
5.
6.
7.
8.
50
Data stewards should review reports
Have reviewers sign off to verify they
have reviewed
1.1 Enrollment – Primary Status by Subgroup
•
Filter Grade Levels to KN-12, UE, and US
1.6 Graduates and Dropouts by Subgroup
1.9 Completers and Dropouts – Count
1.17 FRPM/English Learner/Foster Youth – Count
2.1 Title III Eligible Immigrants – Count
2.8 English Language Acquisition Status – Count by Primary Language
2.9 English Language Acquisition Status – Census Comparison
2.12 English Language Acquisition Status – Els Reclassified RFEP
Fall 1 - Reports and Certification v1.4, October 29, 2014
Certification Reports – 1.1
Click a school’s name or linked category to
get a report with student level detail
More detail in Section 14 of
the CALPADS User Manual
For a description of how the subgroups are calculated, use the Fall 1
Certification Reports Data Mapping under the Quick Links at:
http://csis.fcmat.org//Pages/Fall-1.aspx
51
Fall 1 - Reports and Certification v1.4, October 29, 2014
Certification Reports – 1.2 (Support)
Click the arrows to the
right of Student Name
to sort alphabetically or
reverse the sort
More detail in Section 14 of the CALPADS User Manual
52
Fall 1 - Reports and Certification v1.4, October 29, 2014
Certification Reports – 1.5 (Support)
Grade and Gender columns can be expanded by
pressing the box to the left with the “+” sign and
collapsed by pressing the “-” sign
More detail in Section 14 of the CALPADS User Manual
53
Fall 1 - Reports and Certification v1.4, October 29, 2014
Certification Reports – 1.6
This report provides graduate and dropout
counts in the same sub-categories as report 1.1.
More detail in Section 14 of the CALPADS User Manual
54
Fall 1 - Reports and Certification v1.4, October 29, 2014
Certification Reports – 1.9
This report provides completer
and dropout counts broken down
by their associated types.
Notice that this report includes completers
that are not necessarily considered high
school graduates
More detail in Section 14 of the CALPADS User Manual
55
Fall 1 - Reports and Certification v1.4, October 29, 2014
Certification Report – 1.17
Supplemental funding counts are based on:
1. Being identified as FRPM Eligible or
2. Being classified as English Learners or
3. Being identified as Foster Youth.
More detail in Section 14 of the CALPADS User Manual
56
Fall 1 - Reports and Certification v1.4, October 29, 2014
Supporting Report – 1.18
Supporting report now shows foster and homeless details for students in selected
school derived from weekly CDSS match and SPRG record respectively.
More detail in Section 14 of the CALPADS User Manual
57
Fall 1 - Reports and Certification v1.4, October 29, 2014
Certification Reports – 2.1
Report contains data formerly reported on the Student National Origin Report (SNOR)
More detail in Section 14 of the CALPADS User Manual
58
Fall 1 - Reports and Certification v1.4, October 29, 2014
English Language Acquisition Status –
Count by Primary Language - 2.8
More detail in Section 14 of the CALPADS User Manual
59
Fall 1 - Reports and Certification v1.4, October 29, 2014
English Language Acquisition Status –
Census Comparison - 2.9
More detail in Section 14 of the CALPADS User Manual
60
Fall 1 - Reports and Certification v1.4, October 29, 2014
English Language Acquisition Status – ELs
Reclassified RFEP - 2.12
More detail in Section 14 of the CALPADS User Manual
61
Fall 1 - Reports and Certification v1.4, October 29, 2014
Certification Reports – 8.1 Student List
(Support)
Use Filters to restrict data on reports. This may be
useful for producing more limited reports for review
by Data Stewards such as your Gate coordinator.
More detail in Section 14 of the CALPADS User Manual
62
Fall 1 - Reports and Certification v1.4, October 29, 2014
Certification Reports – 8.1c Student Profile Dropouts –
State View (Support)
This list includes dropouts that
are counted at the state level but
not against the LEA
More detail in Section 14 of the CALPADS User Manual
63
Fall 1 - Reports and Certification v1.4, October 29, 2014
Certification Reports Review
4
1
1
Data Processor
2
Superintendent
or Administrator
64
1
2
4
2
1
3
4
3
Fall 1 - Reports and Certification v1.4, October 29, 2014
Fall 1 Steps
1. Setup
Accounts
Roles
2. Submit data
SENR
SPRG
SINF
SELA
3. Review Reports & Resolve Errors
Fix fatal errors
Review warnings
4. Resolve Anomalies (below 2%)
CCEs
MIDs
Level 1 (Data Processor)
Level 2 (Superintendent)
5. Certify
65
Fall 1 - Reports and Certification v1.4, October 29, 2014
Fall - 1 Suggested Milestones
66
Now – 10/2
 Complete Fall 1 data population in local SIS
10/2 – 10/24
 Upload SENR, SELA, and SPRG files. Review
validation errors and reconcile as needed (SINF
optional)
10/25 – 11/3
 Post SENR, SPRG, SELA & optional SINF files
11/4 – 11/21
 Resolve anomalies, resolve certification errors, review
certification reports and update records if necessary
11/25 – 12/5
 Send reports to site leaders for approval
12/8 – 12/11
 Certify Fall-1 (level 1 & level 2)
Fall 1 - Reports and Certification v1.4, October 29, 2014
Common Problems
67
Fall 1 - Reports and Certification v1.4, October 29, 2014
Common Problems – Validation Errors
Problem
The SELA0255 error occurs when there is an invalid
change in English Language Acquisition Status (ELAS)
Code.
Solution
If a student's ELAS Code is being submitted, then the
most recent ELAS Code currently stored in the CALPADS
ODS must be a valid ELAS in combination with the
subsequent ELAS being submitted.
68
Fall 1 - Reports and Certification v1.4, October 29, 2014
Common Problems – Validation Errors
Problem
The SELA0283 error occurs when the ELAS Start Date
being submitted is different than the ELAS start date on file
in CALPADS for the same ELAS code.
Solution
The system will maintain a single record per ELA status,
regardless of the LEA where the student is enrolled. Only
the original owner can update the status date. If
CALPADS has the wrong date contact LEA who owns the
record. Otherwise, ignore the error.
69
Fall 1 - Reports and Certification v1.4, October 29, 2014
Wrap-Up
70
Fall 1 - Reports and Certification v1.4, October 29, 2014
LEA Administrator Responsibilities
Manage accounts
Create/revoke accounts
Reset passwords
Update roles
Review security reports
Support local users
Act as liaison
Submit CALPADS support
requests on behalf of the LEA
Answer questions
Provide training
* See Essential 2 training slide
on Administrator Responsibility
(p. 73) for detailed steps on
reviewing the security reports
71
Fall 1 - Reports and Certification v1.4, October 29, 2014
Resources
CALPADS Calendar
http://www.cde.ca.gov/ds/sp/cl/rptcalendar.asp
LCFF Information
http://www.cde.ca.gov/fg/aa/lc/lcffoverview.asp
System Documentation
http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp
72
Document
Description
Sections
CALPADS File
Specifications (Forms)
File layout and
requirements for
batch submission
SENR, SINF, SELA & SPRG
tabs
CALPADS Error List
Detailed error
message descriptions
Student Enrollment, Student
Information, Student English
Lang Stat, Student Programs,
and Fall 1 Certification tabs
CALPADS Data Guide
Detailed requirements Sections 2.1.1, 2.1.2, 2.1.3 &
3.1.2 – 3.1.9
Fall 1 - Reports and Certification v1.4, October 29, 2014
Resources
Self-paced Trainings
https://csis.fcmat.org/Pages/Self-Paced-Training.aspx
CALPADS Q & A Sessions – Every Wednesday
Enrollment - http://csis.fcmat.org/Pages/Trainings.aspx
FAQs
CALPADS - http://www.cde.ca.gov/ds/sp/cl/calpadsfaqs.asp
Race and Ethnicity - http://www.cde.ca.gov/ds/dc/es/refaq.asp
LCFF - http://www.cde.ca.gov/fg/aa/lc/lcfffaq.asp
•
•
•
•
•
Free and Reduced-Price Meal (FRPM) Income Eligibility Under the LCFF
Unduplicated Pupils at Schools with Provision 2 and 3 or Community Eligibility Provision (CEP) Status
English Learners Under the LCFF
Foster Youth Under the LCFF
County Office of Education Schools and Alternative Education
English Language Acquisition Status Reporting Policies
http://www.cde.ca.gov/ds/sp/cl/documents/elas121411.doc
http://www.cde.ca.gov/ds/sp/cl/documents/elas121411.pdf
73
Fall 1 - Reports and Certification v1.4, October 29, 2014
Support
Web: http://www2.cde.ca.gov/calpadshelp/default.aspx
Phone: 916-325-9210
E-mail: calpads-support@cde.ca.gov
Listserv: http://www.cde.ca.gov/ds/sp/cl/listservs.asp
74
Fall 1 - Reports and Certification v1.4, October 29, 2014
Training Evaluation
Questions
Please Complete Our Survey
http://bit.ly/1n1yKOD
75
Fall 1 - Reports and Certification v1.4, October 29, 2014