Online SPS Training
Programme for Pakistan
Partnership to Deliver International Online SPS
Training Program for Pakistan
Project Initiation Document
Project Executive: Elizabeth Dodsworth
Project Manager: Mahrukh Siraj
Date: 16/08/11
PID Version: May 2011
Part A – Background (1)
Executive Summary & Objectives
Executive Summary
This scope of work establishes an agreement between CABI and USDA to facilitate
capacity building efforts in Pakistan’s animal and plant health regulatory systems,
including sanitary and phyto-sanitary (SPS) issues. The following information
defines initial steps in the collaboration between CABI and USDA. Through this
agreement, USDA is providing CABI with initial funding to upgrade our facilities in
Rawalpindi to deliver computer based animal and plant health training activities. The
project will be implemented in close collaboration with USDA, a U.S. university
consortium led by Texas A&M University, and relevant government authorities in
Pakistan.
Project Objectives
• To increase the SPS capacity of Pakistan’s regulatory and scientific officials
• To support national agricultural production and trade objectives
• To improve training infrastructure within CABI’s center in Pakistan to deliver
e-learning/online trainings.
Part A – Background (2)
Key Stakeholders and Beneficiaries
●
Stakeholders and Beneficiaries:● Donor(s): APHIS-USDA
● End-user(s): Government of Pakistan, Department of
Agriculture, other related private/public sector organizations and
universities
● Partner(s): US university consortium led by Texas Agrilife
Research, Government of Pakistan
● CABI Centres/Departments: CABI CWA
Part B – Implementation (1)
Proposed Organisation Structure
● Corporate Management:
● Project Board:● Project Executive: Elizabeth Dodsworth
● Senior Users: Patricia Neenan
● Senior Suppliers: Rana Shafique
● Project Assurance: Patricia Neenan
● CABI Budget-holder: Mahrukh Siraj
Note that, if not the Project Executive, the CABI Budget-holder must have written confirmation from the Project
Executive, and the Project Manager if required by Project Executive, prior to authorising payment.
● Project Manager: Mahrukh Siraj
● Team Managers: IT officer, SPS Facilitator (TBI)
Part B – Implementation (2)
Stages
Stages
Work Packages / Deliverables in Stage, unless indicated in Stage Name
Stage
Completion Date
1)
WP1: Refine the scope of work in consultation with
USDA-APHIS
WP2: Schedule and questions/checklists for the
meetings with Provincial Agriculture Departments,
Trade organizations and other related organizations
in public and private sector
01/03/2012
2)
Monitoring and Evaluation Plan
01/01/2012
3)
2 Workshops – course topic Identification
31/01/2012
4)
Collation of knowledge from the consultants
15/02/2012
5)
Infrastructure improvements
25/02/2012
Part B – Implementation (2)
Stages
Stages
Work Packages / Deliverables in Stage, unless indicated in Stage Name
Stage
Completion Date
6) Initiate coordination meetings with line
departments, trade organizations, academic
institutions for nomination of trainees
15/03/2012
7) Translation of 6 e-learning courses to Urdu
15/06/2012
8) 6 Training courses conducted at CABI
15/08/2012
9) 5 Regional training workshops conducted
15/12/2012
10)Translation of 10 e-learning courses to Urdu
15/10/2013
11)10 Training courses conducted at CABI
15/12/2013
12)5 Regional training workshops conducted
15/12/2013
Part B – Implementation (2)
Stages
Stages
Work Packages / Deliverables in Stage, unless indicated in Stage Name
Stage
Completion Date
13) Translation of 3 e-learning courses to Urdu
15/01/2014
14) 3 Training courses conducted at CABI
15/03/2014
15) Continue coordination meetings with line
departments, trade organizations, academic
institutions for trainee nomination throughout 2012,
2013 ending in 2014
15/03/2014
16) Feedback from trainees incorporated into courses
(feedback obtained after each course module, total
19 stages repeated from 2012-2014)
15/04/2014
17) 2 Regional training workshops conducted
15/06/2014
18)Project close out reports/final outputs
31/08/2014
Part B – Implementation (3)
CABI Resource Requirements
Staff
Time Required on Project
(and/or role on project)
(Indicate whether time is in Days or Months)
Rana Shafique
30 days over 3 years
Mahrukh Siraj
293 days over 3 years
IT officer
SPS facilitator
318 days over 3 years
375 days over 3 years
Training/User support officer
209 days over 3 years
Patricia Neenan
39 days over 3 years
Admin officer
350 days over 3 years
Zeeshan Butt
105 days over 3 years
Part B – Implementation (4)
Customer Acceptance Criteria
Acceptance Criteria
Target
Measures
Communication with
client excellent
USDA APHIS
Regular formal and informal
communication
Infrastructure
improvements meet the
required standards
Infrastructure in place so Ensure that procurement
training delivered on
and maintenance contracts
time and with no
are in place
interruption of service
Security is maximized
and training is delivered
on schedule
All participants are able
to complete the training
successfully
Ensure that all security
measures are followed and
that there a SOPs in place,
carry out spot checks
On campus training
sessions are held on
time and fully attended
40 trainees attend each
on-campus training
session
Trainees are nominated and
invited on time, and attend
training. Physical
arrangements exist to host
them
Part B – Implementation (4)
Customer Acceptance Criteria
Acceptance Criteria
Target
Measures
Courses are available to All off campus and on
the target trainees
campus trainees have
access to the training
material
Ensure the courses are
available via the DVDs
and/or the LMS
Courses are available in
Urdu and English
Ensure the translation and
associated development is
done on time
USDA-APHIS/Trainees
Part B – Implementation (5)
Project Exclusions & Interfaces
Exclusions
●
Collaborators have separate contracts and are excluded from budget
Interfaces
●
●
●
Potential to use new facilities in other online training initiatives
SPS is a key area of activity for CABI
Interaction with Provincial Departments of Agriculture and their line
departments, academic institutions and other related organizations in public
and private sector.
Part B – Implementation (6)
Key Constraints & Assumptions
Constraints
●
●
Overheads were negotiated and are not as high as usual for KM projects
Political instability and security risks in the country make field travel for
dangerous and difficult for conducting regional trainings and coordination.
Assumptions
●
●
●
●
●
●
New ICTs equipment and facilities will provide venue for new training
initiatives with the donor
Human and financial resources are in place & available on time
Sustained interest in coordination with attached departments by provincial
MinFA /Agriculture Departments
Govt departments allow participation of their staff in the training
ICT services remain inexpensive and therefore accessible to all
The development costs are based on an assumption that most of the
modules will not require the screen text to be translated
Part C – Reasons for CABI (1)
Key Business Benefits - Strategic
● A key partnership with USDA APHIS, extending CABI’s
range of activities
● Leverages on CABI’s regional centre structure
● Upgrades training and ICT infrastructure including
multimedia training hall (GBP 25k approx..), though
without any significant maintenance costs for the
equipment beyond the project.
● Upgrades/builds capacity to develop and deliver elearning/distance learning training (the courses will be
translated into Urdu)
Part C – Reasons for CABI (1)
Key Business Benefits – Strategic …continued
● Upgrades gate security (barrier + guard room) and
provides for sound proofing of the training hall (GBP 8.9k
approx)
● Introduces a new revenue stream of opportunity through
ICT based distance learning
● Using CABI allows US funding agencies to safely and
securely implement projects in Pakistan
Part C – Reasons for CABI (2)
Key Business Benefits – Financial (1)
DONOR-FUNDED PROJECTS
Full Project Budget – Planned
Comments
Donor Currency:
US$
Exchange Rate to £:
1.65
Overall Contract Value in £ (if known):
£577,358
USDA has deducted $5k from
the overall contract value to
pay for some internal FAS
(Foreign Agriculture Service)
admin fees. The change has
been incorporated in the
budget and the PID. The
overall contract amount is less
by £3002 now.
Costs Billed to Project Donor (£)
Gross Income:
£577,358
Payments to External Collaborators:
0
Net Income:
£577,358
CABI Implementation Costs (£)
CABI Staff Costs:
£129,397
Direct Costs:
£351,735
(other direct costs, for example travel, etc)
Net Profit/Loss (Project Contribution):
£96,226
Net Project Contribution (%):
16.67%
Note that the financials should match the information in the Project
Financial Analysis (PFA) form.
Part C – Reasons for CABI (3/4)
Key Business Benefits – Opportunities for …
Content for Plantwise
An e-learning course will be developed on plant and animal SPS issues. This course can be
used as training material by the plant doctors and beneficiaries of the Plantwise programme.
Sponsorship or Distribution of CABI Products
Product(s)
Sponsorship Value
(£)
End-User Group
Duration of Access
Additional
Information
Part D – Risks (1)
Key Risks
Risk
Owner
Likelihood
(L)
(1=Low;
3=High)
Impact
(I)
(1=Low;
3=High)
Total
(L x I)
(1=Low;
9=High)
Management Strategy
(Prevention, Reduction, Contingency,
Transference, Acceptance - and give brief
description of how applied)
In case the ‘ text on screen’
of the learning modules
needs to translated the costs
for translation will become
high
PM
1
3
3
Reduction: There will be minimal use of
text on screen and more reliance on voice
overs. Test with target audience to check
comprehension of the English text.
Lack of interest of the
relevant departments in
contributing to selection of
topics for e-learning
PM
1
2
2
Reduction: Convince them that the end
result of the trainings would lead to SPS
related awareness in their departments
and directly affect exports. Involve other
stakeholders from private and public
sector.
Political instability and
security risks in the country
make field travel
dangerous/difficult
PB
2
3
6
Contingency: try and conduct phone
interviews . Conduct the training via
internet using the VC equipment.
Specialized training to narrow audience
will limit risks associated with US funding
CABI is seen as an
instrument of the USAID
PB
1
3
6
Acceptance; keep USDA branding subtle,
promote the collaboration of CABI and
Texas Agrilife. Promote the business
benefits of SPS training and its easy
access & availability in local language
Part D – Risks (2)
Collaborator, Climate, Security, Technical
Collaborator Name
(to be paid by CABI)
Has CABI
worked with
them before?
(Yes / No)
Assessment of Collaborator Risk
Include, for example:
• Their reputation;
• Past experience of working with them (if
appropriate).
Percentage of
Total Payment
to
Collaborators
N/A
Climate Change – Location of Work at Risk (identify those areas which may be affected by climate
change and how the risk may be alleviated, eg alternative location etc):
Security – Location of Work at Risk (list those locations of work where there is currently, or likely to be, a
security risk, and indicate whether an alternative security location would be eligible for the project):
Could be security risk – extra security at the centre has been factored into the proposal. The risk has been
reduced by ensuring that only nominated candidates attend on-campus training. Gate security will be
improved.
Technical Risk (list the technical work and indicate whether this work has previously been undertaken by
the Lead Centre, or another area of CABI):
This is new work – reliant on ICTs and internet connectivity – video conferencing. Improved broadband,
Generators, UPS and development costs for translation of the courses have been factored into the costs of
the project
Part E – Dissemination & Impact (1)
Dissemination of Results
Dissemination Method
Target Results
Measures
Via the Web on CABI
All project Reports available on
the CABI website
CABI–UK being the
Manager/Developer of the
CABI website will ensure that
these are placed on the
website
Via DVD/LMS
The learning solution will be
delivered (possibly) through LMS
or DVDs
CABI-CWA will ensure the
DVDs are available. In the
case the courses are
delivered online then
available via LMS.
(what, how, etc)
Part E - Dissemination & Impact (2)
Impact of Project
(Scientific, Technical, Commercial, Social, Environmental)
Impact Target
Measures
SPS training available in English and Urdu
Training available on DVD and possibly on LMS
as well
The outputs of the project leads to identification of
other topics that can be delivered via e-learning
CABI wins other e-learning projects
Easy access to training on SPS
The SPS training by virtue of being on DVDs
becomes available to all interested at a low cost.
Greener Environment.
The use of ICTs reduces the carbon foot print in
the area.
Part F – Reporting and Sign-off (1)
Reporting
Information Provider
Information Required
Interested Parties
Frequency
PM
Update Report
Project Board
Monthly
Team Leads
End of Stage
PM/Project Board
Within 1 week of the end of
stage
PM/TL
Exception Report
Project Board/
USDA
Within 3 days of noting an
exception
a)
b)
c)
a)
b)
c)
Collaborators
(External) – paid by
CABI
a)
b)
c)
a)
b)
c)
a)
b)
c)
Partners (External)
a)
b)
c)
a)
b)
c)
a)
b)
c)
Donors / Funding
Agency (External)
a)
b)
c)
a)
b)
a)
b)
Other – please
specify
a)
b)
Part F – Reporting & Sign-off (2)
Supporting Documentation
As a minimum to accompany the completed PID:
● Project Financial Analysis (PFA) OR …
● Investment Financial Analysis (IFA)
Extra supporting documentation may be provided:
● Gantt Chart (or Log Frame)
● Any other documentation as appropriate
Please note that projects with an Intellectual Property Right (IPR)
component require the contract to be submitted to PMG prior
to signature.
Part F – Reporting & Sign-off (3)
Authorisation
Project Executive: ………………………………………
Date: 26 January 2012………………………………………………..
Corporate Management Sign-off : …………………………………………..
…………………………………………………………………………………...
Date: ………………………………………………………………………….
Approval of:
 PID
 Development of Business Plan
Comments and/or Follow-on Actions: