WELCOME TO THE
LIBRARIES AUSTRALIA
ROADSHOW
Libraries Australia Search
Benefits to your Organisation
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Single search across multiple libraries
ILL functionality (Enhanced Requesting)
Relevance ranking/Advanced Search
Alerts for acquisitions
Access to Web Cataloguing module
Free Service
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Same URL as subscription service
Available to anyone with Internet connection
ANBD and Picture Australia only
Limited “Get” options
Libraries Australia Search
Subscription Service
Subscription Service
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Same URL as free service
ANBD + more Databases
Personal accounts + Alerts
More “Get” options
Choice of search screens
Save records & queries
Access to more download options
Access to Administration, RES, RIS and
LADD
Free Access to APAIS for Small Libraries
Group 1
Using Limits
Group 2
Using Limits
GovRAP
GovRAP
Questions?
LA Search Upgrade - Permalinks
LA Search Upgrade - Permalinks
• http://nla.gov.au/anbd.bib-an41952280
instead of
• http://librariesaustralia.nla.gov.au/apps/kss
?action=Display&mode=fulldisplay&target
=nbd&queryid=4&startPos=28
COinS
Questions?
Subscription - End User Access
• Personalisation
• Alerts
• Enhanced Requesting
Personalisation
• Staff and users can
• have their own ‘Accounts’
• save records and queries into a personal
folder
• have access outside the library
• have access to specified databases
• You can run reports on account use
Create a personal account
(for library staff and users)
Customise Libraries Australia
Customisation
Alerts
• Save a search query
• Run again automatically
• Searches for newly added material or
changed records
• Search results sent by email with links
through to ANBD
Click on Search History
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Save query as alert – emails
notifications to you
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End User Access
• What is it?
• Are there any extra charges for providing
end user access?
End User Access
• How can I offer End User Access?
• How do I get End User Access set up?
Most Importantly
These Libraries Australia Search features
are:
• Available at no extra cost
• Able to be customised to suit your libraries
requirements
Questions?
Other Ways of Searching Libraries
Australia
• Z39.50
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Via Google Scholar
OpenSearch (A9.com)
Search Box (HTML)
Facebook
Google Scholar
OpenSearch
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Questions?
Deep Linking
Deep Linking
Deep Linking
Questions?
Libraries Australia Administration
• What is Libraries Australia Administration?
• Who can use Libraries Australia
Administration?
• What are some Libraries Australia
Administration features?
• Are manual & online help available?
Libraries Australia Administration
LDAP
Directory
Products
Record
Export
Service
LA
Admin
System
Permissions
Authentication
Customer &
Management
reports
Record Import
Service (RIS)
Billing
Usage
Statistics
What is Libraries Australia
Administration?
• Manages access to other Libraries
Australia services.
• Gives organisations the ability to:
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Access RIS, RES and order Products
edit their own details
add and edit users
view reports & charges
Accessing Administration
Accessing Administration
Who Can Use Administration?
• Subscribers to Libraries Australia
• Two levels of access
• User admin
• Customer admin
User Administration
Tabs
Customer Administration
Requesting Customer
Administration Access
• Email the Libraries Australia Help Desk
with the username and password of
nominated account
librariesaustralia@nla.gov.au
Customer Administration Features
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Edit your organisation’s details
Edit and add users
Edit access groups
View charges
Use the Record Import Service (RIS)
Use Record Export Service (RES)
Order Products
Editing Organisation Details
Editing Organisation
Details
Editing Organisation Details
Edit and Add Users
Adding and
Editing Users
Edit and Add Users
Adding a User
Edit and Add Users
Creating a User
Account
Edit and Add Users
Editing Users
Editing Users
Account Details
Editing User
Accounts
Editing Access
Groups
View charges
View charges
Questions?
Libraries Australia Document Delivery
What is LADD?
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Request Creation and Management system
Over 730 LADD customers in Australia
66 ISO locations
Request creation based on searching ANBD
and Te Puna, (CISTI and Infotrieve if you
request to have access)
• Access to 300 NZ libraries through Te Puna
• Web based
What are the benefits?
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Access for resources outside your collection
Manages request process
Payments service
Support Copies and Loans
ILL service levels - Core, Rush, Express
Part of your subscription to LA
LADD administration features
• Work Queues
• ILL Reports
• LADDPS Reports
Work Queues
ILL Reports
LADDPS Reports
LADDPS Reports
LADD Additional Functionality
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DocStore
Email Alerts
Enhanced Requesting
Reciprocal arrangements
Why use DocStore
• Facility available to all LA Doc Del users
• Better than email attachments
• Document is linked with request
• Email alert
Email Alerts
Email Alerts
Enhanced Requesting
• Links Libraries Australia Search with
Libraries Australia Document Delivery
• Networked with over 730 libraries.
• Mediated by ILL library staff
Enhanced Requesting
• How it works
Search and Locate Item
Formatted Email
Libraries Australia
Document Delivery
Managing Enhanced requests in LADD
LADD Reciprocal Arrangements
ILL Etiquette
• Bib details correct
• Contact if urgent request
• ILRS code
Questions?
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How we can help you and
you can help us……….
News
Libraries Australia User group meetings
Email Discussion Lists
Libraries Australia Promotion material
NLA Wiki
Ning
Tell us what you think
News
Libraries Australia Promotion
Library Labs Wiki
Suggestion form
Getting More Help
Phone:1800 026 155 (8.30am to 5.30pm ADST/AEST)
Fax: 02 6273 1180
librariesaustralia@nla.gov.au
subscribe to the email lists,librariesaustralia-l,
and librariesaustraliadocdel-l
nla.gov.au/librariesaustralia
Questions?
LIBRARIES AUSTRALIA
CATALOGUING
Outline
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Libraries Australia Cataloguing
Record Import Service
Libraries Australia Cataloguing Client
Libraries Australia Web Cataloguing
Global Changes
Uploading Summary
Outline cont.
Record Export Service
 Products
 Record Download
 Z39.50
 Downloading Summary
 Questions and Feedback
Aims
• To enable you to maximise the benefits
of Libraries Australia through shared
cataloguing
• To encourage you to add and maintain
your records and holdings in the ANBD
• To assist you to get the best from your
local library system
What is the ANBD?
• Established 1981.
• Hosted by the National Library of Australia.
• Records the collections of over 1100 Australian libraries
• Contains bibliographic records from national and
international sources
• Supports resource sharing: interlibrary loan,
collaborative acquisition and collection development,
efficient cataloguing workflows
Choices
• How does a library combine various
options to ensure that records are in both
the local system and the NBD?
• Different options for different libraries, to
suit local expertise, workflows
• It’s all about choice
Efficient Workflows
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Use of appropriate trained staff
Double handling – integration of workflows
Least number of steps
Use available data and systems
Copy Cataloguing
• ANBD main source for Australian libraries
– up to 98% hit rate
• Other sources – ease of access: LA
Z39.50 gateway, LA Search, LA
Cataloguing Client
• Cheaper to copy than to create
Copy cataloguing efficiency
• Avoid making changes unless absolutely
necessary
• Only make changes that are important to
the record for new manifestations of the
work
• Keep important identifying information
• Send your changes back to Libraries
Australia
Contributing Data
• Make your cataloguing uniform
• Include loan restrictions in your holdings
statements (vital for efficient ILL)
• Use the established standards
• Libraries Australia Standards Website
http://www.nla.gov.au/Libraries
Australia/standards.html)
Australian National Union Catalogue
code
• The use of the Australian Content code,
MARC tag 042 with code "anuc", denotes
eligibility of a bibliographic or authority
record for inclusion in the Australian
National Union Catalogue.
New Workflows
OCLC WorldCat
• Now that Search/Retrieval via URL (SRU)
Record Update is live since Jan. 2009. It is
possible to take advantage of real time
updates being pushed from LA to OCLC
WorldCat.
Workflows for OCLC WorldCat
• Search OCLC WorldCat via external databases
in LA Search; add holdings; export the record
via RES
• Search OCLC WorldCat via external databases
in LA Cataloguing Client; add holdings; export
the record via RES
• Search OCLC WorldCat via the Z39.50 Gateway
in your cataloguing system; send records using
RIS
Questions?
Minimum record standard
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AACR2 level 1 description with GMD
The following Leader codes:
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The following 008 character positions:
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Date of publication code
Date 1. The minimum data required in this position is two digits followed by XX, e.g. 20XX
Country of publication code
For the first level of description include the following:
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Type of record
Bibliographic level
Encoding level
A minimum of one name or uniform title heading if applicable
Title proper
Statement of responsibility
Publication details
Extent of item
The only mandatory field for non-Roman script data is the 245 field (Title)
Record Import Service
Importing files of records into LA
via the Internet
RIS in relation to other services
Record Formats
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MARC21
MARC-8 or UTF-8
DBTextworks
LA Non-MARC format
LA Abbreviated MARC format
Upload
• Via FTP client
Upload
• Via the Libraries Australia Search Service
browser
Streams
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Bib and holdings
Bibs only
Holdings only
Add only
Overlay
Example File names
• ANL-B.D22
• ANL-H.D35
• ANL-D.D46
Conversion
MARC-8 to UTF-8
MARC to PICA internal format
• 013K ƒXsƒadƒbfƒcsƒdnƒegƒfnƒgnƒh|ƒi|ƒj|
• 019@ ƒS##ƒacau
• 021A ƒS1#ƒaThe @best of The Hot Club
of Cowtownƒn[sound recording]ƒdhot jazz
& Western swing.
• 029A ƒS2#ƒaHot Club of Cowtown.
Filters
• Standardize the MARC data
• Rules, rule sets and profiles
• Corrections and validations
Matching
• Control numbers (001, 010, 035)
• General similarity algorithm
Limits of duplicate detection
• If items are too similar
• If the records are too brief
Review
Via LACC by ANBD staff
Merging
• Preserve all the data in the preferred
record
• Capture data from un-preferred record if it
is not present in the preferred record
• Always capture holdings and electronic
locations
Summary statistics
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Record counts
Received 273
Edit Failed 7
Edit Warning 2
Edit Passed 266
Bib Load Failed 0
Load Passed 264
Load New 10
Load Matched 254
Load Deleted 0
Load Review 2
Load Unprocessed 0
Holding New 10
Holding Matched 254
Holding Deleted 0
Reports
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Errors (.mrc and .txt)
Warnings (.mrc and .txt)
Review.txt
Unprocessed.txt
Nonhits (.mrc and .txt)
Joining RIS
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Send test file
Get feedback
Have Reception profile set
Have contact for reports set
Questions?
LA Cataloguing Client
LACC in relation to other services
WinIBW
• Windows Intelligent Bibliographic
Workstation
• CBS
Searching
• Boolean
• ADI limits
Cataloguing
• Novice mode
• Expert mode
Templates
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Predefined templates
Personal template
Changing templates
Deleting templates
Copy / Clone existing record
• Copy/Clone
• Changing material type
Importing records from
external databases
• Search external database
• Import external records
• Edit and save to ANBD
External Database buttons
Non-Roman scripts
• Scripts supported
• Representation of script fields in the Editor
Holdings
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Add
Edit
Delete
Transfer
Authority records
• Create, edit, delete authority records
• Copy authority records
Questions?
Web Cataloguing
WebCat in relation to other services
Web Holdings
Questions?
Global Holdings Update
Global Holdings in relation
to other services
Benefits of using Global Holdings
Update
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Free
Efficient
Global
Local system refresh
When should I use Global Holdings
Update?
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Weeding
Amalgamation
Move
Prefix changes
Transfers
NUC cancellation
How do I use Global Holdings Update?
• Contact the Libraries Australia Help Desk
to discuss the details of the global change
you require.
• ANBD numbers
• NUC symbols
What if I don't have ANBD numbers?
• If you are globally changing or deleting all
holdings, ANBD numbers are not required.
• However, when only part of your collection
is involved, and you do not have ANBD
numbers, you may be able to use your
local system numbers if they have been
loaded to the ANBD.
Scheduled
• Waiting list
• Scheduled
• Extensive testing before the production
run
Questions?
Uploading compared
Use RIS if…
Use LACC if
Use WebCat if…
Use Global Holdings Update if…
Libraries Australia
Record Export Service
What is RES?
• The Record Export Service (RES) enables
you to obtain MARC records from Libraries
Australia via the Internet for loading into
your local library system.
Why use RES?
• Keep local and ANBD holdings up to date
in one step
• Control – you choose the records you
want
• Multiple block downloads per day
• Free
• Reporting
What record formats are available?
• Records are output in MARC21, with
MARC8 or UNICODE character encoding.
You can select to receive them in
unblocked or unspanned output format.
This will be determined by the setup of
your local system.
Can I obtain some test files?
• Before registering for RES you can obtain
free test files to trial loading records into
your library system.
How do I export records?
• adding, modifying or deleting a holding
when using the LA Cataloguing Client
• adding, modifying or deleting a holding
when using the LA Web Cataloguing
• using the 'Export' button in LA Search
What are the system requirements?
• Files can be collected via http or ftp for
loading into your local library system.
• You will need a forms-capable World Wide
Web browser such as recent versions of
Internet Explorer or Firefox, or ftp client
software.
• RES files are available for 21 days
from their date of creation before they
are deleted from our server.
The address for FTP retrieval of
files is
ftp.librariesaustralia.nla.gov.au/Export
Questions?
Products
What is a Product?
• File of records from the ANBD retrieved by
a particular search
• One off / regular
• MARC / Text / Delimited / XML
Product Types
• Bibliographic
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Titles List
Authority Files
Electronic Collection Sets
Microform Collection Sets
Customised
Bibliographic / Holdings Product
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Bibliographic or holdings added /
changed during date range
Records supplied with your library's
holdings.
Run once or regularly
Restrict by collection or material type,
e.g. electronic serials
Titles List
• Text file of brief records in the ANBD held
by your library.
• Usually contains ANBD number, title,
name, imprint, ISBN/ISSN and holdings
• Bib level – mono, serial
• Sorting options
Authority files
• Australian authorities
• Names, Titles, Subjects
Electronic Collection Sets
• MARC records for Australian electronic
full-text collections
• Quarterly updates
• Holdings / URLS added to record
• Informit, ABS Statistics, Pandora
Microform Collection Sets
• Over 50 microform collections in the
ANBD
Customised Files
• Number load files
• Other
• Format options
• ((ACI = anuc or CTY = (at or aca or xna or
xoa or qea or xra or tma or vra or wea or
nz) or GEO = (u-at? or u-nz)) and DAT >
2004 and BIB = 'm' and LAN = eng and
(IEL = 8 or AW = prepublication) not (URI
= ? or TAG = 856? or TAG = 007? or FRM
= 's' or TAG = 516? or (TAG = 245h and
TW = Electronic resource) or TAG = 502?
or SEY = 'n' or AW = (theses or thesis) or
NAT = m or FRM = 'f' or MAT = ('d' or 'j' or
'k' or 'c' or 'f' or 'r' or 'm') or NT = braille))
AND (DEF="20070803" TO "20070810")
•
((NW = (Maclean Kama or Gunter Minnerup or Minnerup Gunter or Geoffrey Nathan or Nathan
Geoffrey or Anne O'Brien or O'Brien Anne or Mina Roces or Roces Mina or Peter Ross or Ross
Peter or Shawn Ross or Ross Shawn or Bruce Scates or Scates Bruce or Peter Schrijvers or
Schrijvers Peter or Jocelynne Scutt or Scutt Jocelynne or Jean Gelman Taylor or Gelman Taylor
Jean or Ian Tyrrell or Tyrrell Ian or Nathan Wise or Wise Nathan or Frank Stilwell or Stilwell Frank
or Dick Bryan or Bryan Dick or Tim Anderson or Anderson Tim or Joseph Halevi or Halevi Joseph
or Stuart Rosewarne or Rosewarne Stuart or Damien Cahill or Cahill Damien or Lynne Chester or
Chester Lynne or Bill Dunn or Dunn Bill or Elizabeth Hill or Hill Elizabeth or Danielle Spruyt or
Spruyt Danielle or Gavan Butler or Butler Gavan or Pamela Cawthorne or Cawthorne Pamela or
Evan Jones or Jones Evan or Anthony John Billingsley or Billingsley Anthony John or Anthony
Burke or Burke Anthony or Vanessa Farrer or Farrer Vanessa or Stephen Fortescue or Fortescue
Stephen or Katharine Gelber or Gelber Katharine or You Ji or Ji You or Gavin Kitching or Kitching
Gavin or Geoffrey Brahm Levey or Brahm Levey Geoffrey or Sarah Maddison or Maddison Sarah
or Joanne Pemberton or Pemberton Joanne or Helen Pringle or Pringle Helen or Mark Rolfe or
Rolfe Mark or Shirley Scott or Scott Shirley or Andrew Tan or Tan Andrew or Elizabeth Thurbon or
Thurbon Elizabeth or Marc Williams or Williams Marc or Philip Cam or Cam Philip or Stephen
Cohen or Cohen Stephen or Rosalyn Diprose or Diprose Rosalyn or Damian Grace or Grace
Damian or Stephen Hetherington or Hetherington Stephen or Karyn Lai or Lai Karyn or Simon
Lumsden or Lumsden Simon or Michaelis Michael or Michael Michaelis or Catherine Mills or Mills
Catherine or Paul Patton or Patton Paul or Phillip Staines or Staines Phillip or Guido
Bacciagaluppi or Bacciagaluppi Guido or Thomas Besch or Besch Thomas or Rick Benitez or
Benitez Rick or Joseph Berkovitz or Berkovitz Joseph or David Braddon-Mitchell or BraddonMitchell David or James Chase or Chase James or Paolo Diego Bubbio or Bubbio Paolo Diego or
Sungho Choi or Choi Sungho or Bruin Christensen or Christensen Bruin or Creagh Cole or Cole
Creagh or Mark Colyvan or Colyvan Mark or Simon Duffy or Duffy Simon or Moira Gatens or
Gatens Moira or Stephen Gaukroger or Gaukroger Stephen or Paul Griffiths or Griffiths Paul or
John Grumley or Grumley John or Adrian Heathcote or Heathcote Adrian or Jenann Ismael or
Ismael Jenann or Duncan Ivison or Ivison Duncan or Richard Joyce or Joyce Richard or Uriah
Kriegel or Kriegel Uriah or David Macarthur or Macarthur David or Michael McDermott or
McDermott Michael or Justine McGill or McGill Justine or Kristie Miller or Miller Kristie or Luca
Moretti or Moretti Luca or Huw Price or Price Huw or Paul Redding or Redding Paul or Adina
Roskies or Roskies Adina or Luke Russell or Russell Luke or Nicholas Smith or Smith Nicholas or
Katie Steele or Steele Katie or Caroline West or West Caroline) and (DAT >= 2000 not DAT >
2006) and (BKL = 0 or BKL = 1) and (BIB = (m or a or c or d) and MAT = a) not (FRM = (a or b or
c))))
Collecting Files
Charges
• $58.50 setup fee
• + per record charge for MARC records if
more than 2000 (9 to 30 cents per record)
Charges
• Microform collections $58.50 per set
• E-collections $330 per set
• Authorities $550
• Special products – by negotiation
Questions?
http://www.nla.gov.au/librariesaustralia/products.html
Libraries Australia
Search download
Questions?
Libraries Australia
Z39.50
Z39.50 in relation to other services
What is Z39.50
•
Z39.50 is an international standard
ISO 23950, ANSI/NISO Z3950
•
Z39.50 defines a number of query types
in order to retrieve bibliographic data
from remote databases
Z39.50 Software:
http://www.loc.gov/z3950/agency/resou
rces/software.html
You can use Z39.50
• Z39.50 via your Library Management
System
• Z39.50 via LA Search
• Z39.50 via LACC
• Z39.50 via LADD
Z39.50 LA Search
• Can also Import records into LA Search
Z39.50 LA Search
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ANBD - bib and authorities
Picture Australia
OCLC World cat – bibs and authorities
APAIS/APAFT fulltext, E-library
ARROW
British Library Catalogue
Chinese University of Hong Kong
CISTI
Library of Congress
COPAC
SILAS (Singapore Union Catalogue)
Te Puna
Academia Sinica (Taiwan)
University of Hong Kong
Waseda University (Tokyo)
LACC Z39.50
• Nov 07 - access to external Z39.50 target
databases in Libraries Australia
Cataloguing Client
Z39.50 LADD
• In LADD used “behind the scenes”: Users
can identify a potential supplier via a
Z39.50 search of the ANBD and request
the item in LADD.
• Also CISTI, Te Puna, Infotrieve
Questions?
Downloading compared
Use RES if…
Use Products if …
Use LA Search download if …
Use Z39.50 if …
Case Studies