Proposed Whole of Government
Direction for ICT Functional Leadership
Workshop for monitoring departments
28 November 2013
John Roberts
John.Roberts@dia.govt.nz
Context – ICT Functional Leadership
ICT spans information management, technology
infrastructure, and technology-enabled business processes
and services
Department of Internal Affairs
Objectives of ICT Functional Leadership
The GCIO, as functional leader of government ICT, has been
tasked with delivering system change by:
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setting direction (policy, strategy and standards)
prioritising and improving investment management systemwide
shaping and developing government capability
monitoring and reporting on performance
delivering $100 million in system-wide savings per annum, by
2017
improving system-wide ICT assurance
Department of Internal Affairs
ICT Strategy and Action Plan
• Sets out how government’s use of ICT will be transformed by 2017
• Public sector agencies are expected to demonstrate alignment with the
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Strategy and Action Plan
Guiding principles are:
• Centrally led, collaboratively delivered
led by the GCIO, delivered with and by agencies.
• Customer centric
customers inform service design and delivery
• Build trust and confidence
underpins our ability to use digital channels
• Simplify by design
remove complexity, fragmentation and duplication
• Share by default
capabilities shared by default, rather than by exception
• Openness and transparency
non-personal information is open by default
Department of Internal Affairs
Common capabilities
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Driving use of common capabilities is vital to achieving
the change sought
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A common capability is “any business or ICT capability
that could be used by more than one agency, or across
the whole of government, to support the delivery of
business outcomes”
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Existing examples include Infrastructure as a Service
(IaaS) and RealMe
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Different levels of mandate for each ICT common
capability - if mandated can only ‘opt out’ under
exceptional circumstances, with the agreement of the
GCIO
Department of Internal Affairs
System-wide ICT Assurance – GCIO role
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Integrated with AoG assurance functions and
frameworks, such as Major Project Assurance
Provide Ministers with a system-wide view of ICT risk
and assurance across the State Services, and on
whether ICT projects and programmes should proceed
Support agencies to improve their ICT risk
management and assurance processes
Coordinate, develop and mandate common ICT risk
management and assurance standards
Department of Internal Affairs
Whole of government direction
Department of Internal Affairs
Current mandate: scope
• Cabinet has directed the following agencies to align their
ICT and business strategies with the Strategy and Action
Plan and to cooperate with requirements under the GCIO
assurance role:
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Public Service departments
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Non-Public Service departments (NZ Police, NZ
Security Intelligence Service, NZ Defence Force, and
Parliamentary Counsel Office)
Department of Internal Affairs
Extension of mandate – proposed scope for
whole of government direction
• The proposed direction would extend functional
leadership to 27 additional entities, comprising:
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20 DHBs
The Accident Compensation Corporation, the Earthquake
Commission, the Housing New Zealand Corporation, the New
Zealand Qualifications Authority, New Zealand Trade and
Enterprise, the New Zealand Transport Agency, and the
Tertiary Education Commission
• These agencies all have significant ICT business
transactions and investment
Department of Internal Affairs
Anticipated impact for Crown entities
• The proposed direction would require that relevant entities:
secure the GCIO's agreement to strategic ICT plans and investment
intentions, prior to finalising or implementing them
o adopt current and upcoming mandatory common ICT capabilities,
including RealMe
o provide ICT assurance information to the GCIO upon request
o work directly with the GCIO on ICT assurance issues where issues of
concern related to ICT assurance are raised
o use the Technical Quality Assurance and Independent Quality Assurance
panel, and the ICT security panel, as directed by the GCIO
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• Costs will depend on individual circumstances of entities – it is hoped
the consultation process will give us a better idea of potential costs
Department of Internal Affairs