Citi® Commercial Cards
B2B Cards in eProcurement
PURCHASING
October 2012
Citi Commercial Cards: Targeting eProcurement Spend
Clients can leverage their eProcurement processes to make accelerated card payments
to suppliers—usually via the Purchase Order (PO) —potentially avoiding the invoicing process
Benefits
Evolving B2B Card Use
 Grow card program without issuing additional plastic
P-Cards to employees
 Leverage eProcurement systems’ data and controls
Post-Invoice Spend
– Pre-transaction allocation
– Increased policy compliance
– Drive greater return on investment for eProcurement system
 Reduced Procure-to-Pay cycle time
– Decreased paper and invoice processing
– Pay on order or shipment/fulfillment
– Improved supplier relations
Citi B2B Card Payment Options
 Ghost Cards (“Lodged” with supplier)
 Virtual Card Accounts
2
eProcurement
Non-PO Spend
Citi B2B Card Payment Options for eProcurement Spend
Citi’s B2B card products create opportunities to grow your card program by pairing your
investment in eProcurement with the controls, data, and financial benefits of card payments
Ghost Cards
Virtual Card Accounts
Description
 “Plastic-less” card accounts for frequently
used, strategic or preferred suppliers
 Single-use virtual card number for each
payment
 Stored by the supplier or by the buyer
 Set exact amount controls and capture
data to minimize exceptions and simplify
reconciliation
 Consolidate spend by supplier to ease
reconciliation and coding
Advantages
 Improve Reconciliation Process
● Compare PO data to payment data and
confirm transaction amounts are within
acceptable tolerance.
● Opportunity to leverage level 2-3 enhanced
supplier data to capture order number &
separate spend by ghost card
 Easy to set up, use, and administer
 Automate Reconciliation Process
Record order number with virtual card number to
facilitate automated reconciliation
 Transaction-level Controls
Number of uses, transaction amount, validity
period, MCCs and suppliers—minimized
exceptions
 Seamless Integration Using API
Deploy a scalable, automated, integrated solution
3
Sample eProcurement Flow with VCA
Clients can integrate VCA into their eProcurement system to create a virtual card number for each order
with the requisite controls & custom data needed for a scalable, automated, real-time solution
Example client eProcurement flow, where a VCN is “stamped” on to a Purchase Order
Citi VCA
2. Create virtual card
number, set controls;
capture custom data fields
3. Attach
VCN to PO
Client
User
1. Place catalog order
eProcurement
System
6A. Report of all placed
orders and order #s
Reconciliation
System
4
Supplier
4. Send order & payment
details; process VCA
payment
5A.Transaction
Data
6B. File delivery: all
VCA card transactions
Citi GDR
5B. Custom
Data Fields