Completing events
You will need to complete a
folder with information about
your event. It should include
research, planning, carrying out
the event and an evaluation.
Introduction
• Your introduction must be clear and
detailed.
• You should include what you have been
asked to do at the start.
• Describe your team – who is in your
group?
• How did you decide what your event will
be?
Research
• When will your event take place?
• What are the aims of your event – who
is it for?
• What do you intend to do? Why?
• Complete a spider diagram of different
events that you could do.
• Decide as a group which one is best and
give reasons for your choice
Research
• Describe where your event will take
place and give reasons for your choice.
• Discuss why other areas within school
are not suitable for the event.
• If you need photographs of specific
areas please let me know so I can
arrange for these to be taken.
• Think about seating plans and room
plans
Research
• Discuss the job roles in industry, use
the game we have played to help you
decide which job roles are relevant to
your event.
• Produce a chart showing the job roles
and description of their work
• Decide who will do what job for your
event
• Think about costs, resources and
equipment required
Research
• Complete a questionnaire to see if your
event will be popular
• Include questions on types of foods
people might like
• Include questions on special dietary
needs
• Analyse your results
• Remember you will need to check that
your event will attract some customers
Research
• Complete a spider diagram of foods you
could use in your event
• Remember to include foods suitable for
your target group
• Remember to include sweet and savoury
products
• Think about special dietary needs e.g.
vegetarian
• Produce a rough menu for your event
Planning
• Produce a detailed action plan of what
you will do and when.
• Remember to include dates
• Include trialling recipes for the event
• Remember to analyse any practical that
you complete and say how they fit the
needs of the event
Planning
• Produce a fire safety chart for your
event.
• Discuss what you would do in the event
of a fire.
• Think about the school fire drill and
adapt it so that you are in charge of the
safety of your customers
Planning
• Produce a risk assessment chart for
your event showing accidents that could
happen and how you would deal with
them
• Include risks, who to, where and how
you will control them
• This is easier done as a chart rather
than just written
Example of risk assessment
Hazard
Risk
Ovens and Burns
hobs
Who
Controls
Staff and
students
Instructions
on the safe
use of
cookers
before they
are used
Hygiene
• Remember to include information on
food safety and hygiene
• You should produce a HACCP chart for
at least one of your products
• This should show safety and quality
checks
• This can be completed as a chart
H.A.C.C.P
• Example of HACCP
Process
Safety
Checks
Quality
Checks
Get
ingredients
ready
Get
equipment
ready
Check in date
and no
damage
Bacterial
growth check
they are clean
Get from good
supplier
Check not
damaged or
broken
Planning
• Produce a plan of the room and how you
will set it up
• Remember to include fire exits
• Produce a plan of the tables and how
they will be laid
• Include examples of table layouts
Planning
• Produce a time plan for the day of the
event
• Include all preparation for the day
• Ensure you have enough time to
complete the event and the cleaning up
after the event
• Include job roles – who will do what?
• Decide on the venue for the event
Planning
• Decide on the menu for your event
• Complete a menu with prices for your
event
• Do you need to advertise your event? If
so produce posters
• Do you need to invite specific guests?
If so produce an invitation
Planning
• Include all recipes and methods you are
trialling prior to the event.
• Remember to have pictures taken of
practical products you make.
• Evaluate the products you have made
and explain how they can be improved
• Explain how many the product will serve
and how much it costs to make
Planning
• Produce a shopping list for the foods
you will need
• Include the costs of the foods
• Work out your portion control
• Remember to have spare products in
case of accidents
• Do you know who has ordered what?
• Have you checked you have all the
correct equipment for the event?
Planning
• Do you have a theme for your event?
• Include any examples of decorations in
your work
• Think about a colour scheme
• How will your food be presented on the
plate?
• How will you set the plates out on the
tables?
Carrying out the event
• Think about customer care
• How will you ensure your customers are
satisfied with the service and products
provided?
• You could include a n evaluation form
for them to fill in
Carrying out the event
• What practical skills are you showing in
the event?
• Try to include as many as possible
• Not just the cooking but think about
the way you serve the food
• What skills have you learnt while doing
the event?
• What skills do you need to improve?
Carrying out the event
• Make sure you are clean and hygienic at
all times
• Make sure your work area is clean and
free from hazards
• Check your time plan and ensure you
have everything ready for the event
• Check that everyone knows their role in
case anyone is absent
Carrying out the event
• Remember to get photographs taken to
show you have taken part in the event
• Show a range of skills
• Show safe working practices
• Think about how you feel before the
event
• Remember you must take part in the
event
Evaluation
• After the event write about it so the
moderator knows what you have done
• Include how you felt before, during and
after the event
• Think about customer satisfaction
• This should be at least one side of A4
Evaluation
• Write about how well you have
completed your work throughout the
event
• Include how you all worked as a team
• Did some of you do more than others?
• Did you work hygienically?
• Include evidence of safe working
practices
Evaluation
•
•
•
•
What new skills have you learnt?
What skills could you improve?
Did you stick to the budget?
How much profit did you make? Did you
get any customer feedback, e.g. letters
or evaluations?
• Did you get any write ups in the local
paper or school magazine?
• How could you make the event better?
Remember
• Before you hand your work in for
marking check that you have included
information for research, planning,
holding the event and your evaluation.
• Remember to include photographs of
your practical work with evaluations and
the event itself
• Check your work is in the right order
Well done
• When you feel you are ready to hand
your work in please come and check you
have included everything and see if you
can improve on any area.
• Well done you are now ready to hand
your work in. Thank you.