Exploring
Microsoft
Excel
Chapter 3
Graphs and Charts: Delivering a
Message
Objectives
(1 of 2)
• Know advantages and disadvantages of
different chart types
• Distinguish between an embedded chart and
one in a separate chart sheet
• Use the ChartWizard
• Use arrows and text to enhance a chart
Exploring Excel
Chapter 3
2
Objectives
(2 of 2)
• Differentiate between data series specified
in rows versus ones in columns
• Understand how charts can be accurate
statistically yet misleading conceptually
• Create a compound document consisting of
word processing, worksheet and a chart
Exploring Excel
Chapter 3
3
Overview
• Business graphics one of most exciting
Windows applications
• Determine message of chart
• Create charts using Chart Wizard
• Plot multiple data sets on a single chart
• Dynamically link a chart to a memo
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Chapter 3
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Chart Types
• Always remember to keep it simple
• Pie and Exploded pie charts, effective for
displaying proportional relationships
• Column chart used for number display
• Bar charts show numbers horizontally
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Chapter 3
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Creating a Chart
• Embedding in a worksheet or separate chart sheet
• Use the Chart Wizard a four step process
–
–
–
–
Step one choosing a chart
Step two review data series
Step three final touches
Step four where to store
• Enhance with Drawing toolbar or Chart toolbar
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Chapter 3
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The Chart Wizard
Hands-On Exercise 1
• Start the
ChartWizard
• Move and Size the
Chart
• Change the
Worksheet
• Change the Chart
Type
Exploring Excel
• Create the Second
Chart
• Enhance the Chart
• Format the Data
Series
• Print the Workbook
Chapter 3
7
Multiple Data Series
• What message do you want chart to display
• Rows versus columns
– If data series are in rows the Chart Wizard will
use first row for X axis and use first column for
legend text
– If data series are in columns the Chart Wizard
will use first column for X axis and use first
row for legend text
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Multiple Data Series
Hands-On Exercise 2
• Rename the
Worksheets
• The Office
Assistant
• View the Data
Series
• Complete the Chart
Exploring Excel
• Copy the Chart
Sheet
• Change the Source
Data
• The Stacked
Column Chart
Chapter 3
9
Object Linking and Embedding
• Primary advantage of Windows is to create
a compound document
• Embedded object is stored in the compound
document
• Linked object is stored in its own file and
used with a compound document
• OLE pronounced “Oh-lay”
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Object Linking and Embedding
Hands-On Exercise 3
• Open the Software
Memo
• Copy the Worksheet
• Create the Link
• Copy the Chart
Exploring Excel
• Add the Chart
• Modify the
Worksheet
• Update the Links
• The Finishing
Touches
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11
Additional Chart Information
• Excel has 14 standard chart types on the
Chart Wizard
• Line used to display time-related
information
• Combination uses two or more charts
• Use Accurate Labels
• Don’t add Dissimilar Quantities
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12
Chapter 3 Summary
(1 of 2)
• Charts are an easy to understand way to
show data
• Easiest way to create charts is with the
Chart Wizard
• Charts can be embedded or stored in a
separate file
• Multiple data series may be stored in rows
& columns
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Chapter 3 Summary
(2 of 2)
• OLE enables creation of compound
documents
• Embedding means storing an object within
the compound document
• Linking means storing the object in its own
file, and the compound document uses this
file
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14
Practice with Excel
1.Michael Moldof Men’s Boutique
2.Unique Boutiques
3.Hotel Capacities and Room Rates
4.Steven Stocks Memo
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15
Case Studies
• University Enrollments
• The Federal Budget
• The Annual Report
• Computer Mapping
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Chapter 3
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