Site License Advisory Team
August 29, 2014 meeting
Agenda
1. MATLAB Codes
1. Process update for network concurrent servers
2.
3.
4.
5.
6.
Minitab License Server Update
SLS Funding Update
Autodesk Changes
Survey Tools for Research
Renewals and Upgrades
1.
2.
3.
4.
SPSS
ArcGIS/ESRI
MATLAB
SAS
7. Red Hat Enterprise License
8. Adobe CC and MS SQL
MATLAB Codes
• The MATLAB renewal was impacted by
the SLS move from OCIO to Purchasing
– Funding questions were resolved
• Codes ceased functioning for new installs
at 9 AM, 8/28 (yesterday)
• New code received this AM
– Purchasing is sending codes to all open
requestors
– Codes available in Self Service (go.osu.edu/it)
MATLAB Codes:
Network Concurrent Licenses
• Created a new workflow in Self Service for
these codes
– Codes still need to be created by hand, but
this ensures correct information is collected
– The workflow is available during normal
MATLAB requests
• During the request for MATLAB, the system will
ask if it is a single machine, or a network server
request, and allow you to fill in the information.
MATLAB Network Codes
MATLAB Network Codes
MATLAB Network Codes
• If this process works well, we may
continue to expand it for other products
• The aim is to reduce the number of
requests that come to personal email
boxes
Minitab
• Through funding by the Fisher College of
Business and Statistics, there will be no cost
change for Minitab (it will remain free of
charge to end user)
• Renewal code is pending
• OCIO will update the license server so there
should not be an interruption in service
• Current license expires on Sunday
• Renewal of v. 16, upgrade to 17 next month
SLS Funding in Purchasing
• The move to Purchasing for Site Licensing
is complete
• Purchasing has different rules for funding
than OCIO did
• All products must be fully paid for by June
30
– No exceptions
SLS Funding in Purchasing
• Full-Funding of software requires changes to how
SLS interacts with the community
– Today, SLS operates on a mixture of cost-shares and
cost-per-copy purchases
– SLS began moving toward a larger cost-share version
in 2010 (SPSS, in particular)
– Purchasing has asked me to complete the conversion
• What this means: SLS will seek up-front funding
from OSU departments where possible
– Departments using the software heavily will be asked
to provide the budget to retain that software
Products that may be affected
by new funding processes
•
•
•
•
SAS
NVivo
SigmaPlot
SPSS, MATLAB,
SYSTAT
– OCIO Shares need to
be replaced in these
products before FY16
starts
• Already updated
products:
– Minitab
– PowerTerm
– JMP & Genomics
Autodesk
• Agreement expires on Sept. 7, 2014
• Autodesk has changed their agreement
– The product is “free for educational use”
• Universities get allotments of the free licenses
• SLS will manage these licenses
– Facilities use is no longer free
• “Facilities Use” is any use that revolves around our
facilities that is not done by a student or student
employee learning a skill or engaged in a class
AutoDesk
• Teaching Use Update
– V. 2014 is perpetual
– 2015 products are:
• Education Master Suite
product titles
– Our current suite
• Entertainment Creation
Suite product titles
– New addition
• Additional ARC product
titles
– New addition
• Facilities Use Update
– V. 2013 is perpetual
• 2014 may be, pending
response
– 2015 products are:
• Autodesk Building
Design Suite (Standard,
Premium, or Ultimate)
• Autodesk Infrastructure
Design Suite (Standard,
Premium, or Ultimate)
• 90% discount off
commercial pricing to
obtain these
Survey Tools for Research
• Current spend on
survey tools is not small
– Broken down between
four primary vendors
– Most transactions are on
PCards
• Are there other vendors
we know of out there?
• SLS is looking to
consolidate on a single
vendor, if possible
The Ohio State University
FY12 - FY14 Spend
Survey Tools
Total
Row Labels
Sum of Amount
QUALTRICS
$
498,954
SURVEYMONKEY.COM $
77,714
ZOOMERANG
$
11,854
SURVEYGIZMO
$
2,158
Grand Total
$
590,680
Renewals
• SPSS
– Renewed on July 31, 2014
– Codes provided to all customers who
requested them
– Codes currently available in Self Service
Renewals
• ArgGIS/ESRI
– Licenses expired July 30; OCIO created and rolled
out a new license server
• esri.service.ohio-state.edu, port 27000
• Rolling out license information as quickly as possible to
current users who cannot access the above license server
– Desktops/Servers: Contact software@osu.edu (copy dangler.8)
with version, MAC address, and number of copies
– Concurrent License Servers: contact software@osu.edu (copy
dangler.8) with version, MAC address, and number of concurrent
copies you need.
– Turn-around expected to be 5 business days
– Funding request to departments who agreed to costs
to happen this month
Renewals
• SAS
– Licenses expire Sept. 30
– Pricing may change: examining process on
this
– Codes expected in mid-October
• JMP
– Licenses expire Nov. 30
• Sigmaplot
– Licenses expire Dec. 31
Red Hat
• Site Licensing has been set up to manage
accounts as of 8/25
– Place a request for access at
software@osu.edu for now
– Satellites are not included
• OCIO has requested a single price list and a
mechanism for purchasing
– Agreement covers all support at the university
Adobe CC And MS SQL
• OSU Purchasing will take the
recommendation to purchase Adobe CC to
the Senior Fiscal Officers for FTE-based
funding approval
• OSU Purchasing has secured the sitewide SQL license, and will also seek FTEbased funding approval from the SFO’s for
this
Questions/Comments
• Next meetings
– September 30, 2014, 10 AM
– October 31, 2014, 10 AM
– (Tentative) December 1, 2014, 10 AM (due to
Thanksgiving holiday)
• We may expand these meetings to include
Hardware and Infrastructure
• For SLS Questions, copy software@osu.edu
with any correspondance