Site License Advisory Team
September 30, 2014 meeting
Agenda
1.
2.
3.
4.
Review of Autumn Semester Start
Red Hat Enterprise License
Autodesk License Update
RFP projects
1.
2.
Electronic Lab Notebook
Electronic Document Management
5. Licensing Opportunities
1.
2.
3.
Survey Tools for Research
STATA
EndNote
6. Renewals and Upgrades
1.
2.
3.
SAS
JMP
Maple
7. Adobe CC and MS SQL
2
Semester Start Review
• Marked by several problems:
– MATLAB codes expired prematurely (123
incidents)
– Minitab license server update did not work
well (7 incidents)
– Software download service was noticeably
degraded Aug. 28 - Sept. 17 (roughly, 150
incidents)
– All issues fixed at this point
3
Red Hat
• Site Licensing is now actively assigning
licenses
– Place a request for access at
software@osu.edu
• Include:
– Red Hat Account Number
– Red Hat Account Username
– Number of copies you require
– Agreement covers all support at the university
– Takes about 48 hours to transfer licenses
4
Autodesk
• Agreement expired on Sept. 7, 2014
• Autodesk has changed their agreement
– The product is “free for educational use”
• Universities get allotments of the free licenses
• SLS will manage these licenses
– Facilities use is no longer free
• “Facilities Use” is any use that revolves around our
facilities that is not done by a student or student
employee learning a skill or engaged in a class
5
Autodesk
• OSU has received new serial numbers
and product keys for Autodesk 2015
– We are not yet ready to distribute, but should
be in early October
– Previous version serial numbers may not work
for new installations
• Working to determine if 2015 is available
for Facilities use
6
Software RFP’s in Flight
Electronic Lab Notebook
• OSU Purchasing is working with OCIO to
finalize pricing and locate funding for ELN
solution
• A vendor has been picked and we are
working on the type of license we want to
enter into; options include:
– One-off purchases through eStores
– A site-wide license for all units
• Expected completion in the next couple of
months
7
Software RFP’s in Flight
E-Document Management
• OSU Purchasing is working with OCIO to
finalize pricing and locate funding for EDM
solution
• Negotiating with vendors who have
responded and are our top choices
• Project completion planned for June 2015
8
Possible Site License
Survey Tools for Research
• Current spend on
survey tools is not small
– Broken down between
four primary vendors
– Most transactions are on
PCards
• OSU Purchasing is
interested in RFP’ing
this software
The Ohio State University
FY12 - FY14 Spend
Survey Tools
Total
Row Labels
Sum of Amount
QUALTRICS
$
498,954
SURVEYMONKEY.COM $
77,714
ZOOMERANG
$
11,854
SURVEYGIZMO
$
2,158
Grand Total
$
590,680
– Current use is above the
bid limit
9
Possible Site License
STATA Licenses
• STATA is a statistical software product
• Almost $50K in spend in FY14
– If you use this software and are interested in a
cost share, please contact
dangler.8@osu.edu
• OSU Purchasing will be reaching out to
known customers as well.
10
Possible Site License
EndNote
• Total spend on EndNote in FY14 was:
– Departmental: $34,749
– Personal: $15,073
• Currently on license through WiredOut
• EndNote has offered a site license for a
small increase in usage
• Reviewing current products (RefWorks
and EZBib) for potential replacement
11
MATLAB Codes
• The MATLAB renewal was impacted by
the SLS move from OCIO to Purchasing
– Funding questions were resolved
• Old codes ceased functioning for new
installs at 9 AM, 8/28
• New codes currently available.
• Installations with old codes hard-fail today
(9/30)
12
MATLAB Codes:
Network Concurrent Licenses
• Created a new workflow in Self Service for
these codes
– Codes still need to be created by hand, but
this ensures correct information is collected
– The workflow is available during normal
MATLAB requests
• During the request for MATLAB, the system will
ask if it is a single machine, or a network server
request, and allow you to fill in the information.
13
MATLAB Network Codes
14
MATLAB Network Codes
15
Renewals
• SAS
– Licenses expire Sept. 30
– Pricing may change: examining process on this
– Codes expected in early Nov. (expiration
warnings begin on Nov. 15, hard fail Dec. 30)
• JMP
– Licenses expire Nov. 30
• Sigmaplot
– Licenses expire (hard fail) Dec. 31
– V. 13 in testing
16
Adobe CC And MS SQL
• Resolution likely by end-of-month on
Adobe
• OSU Purchasing is discussing costrecovery on SQL
– If you’ve asked about SQL, we’ll be contacting
you today or tomorrow
17
Questions/Comments
• Next meetings
– October 31, 2014, 10 AM
– (Tentative) December 1, 2014, 10 AM (due to
Thanksgiving holiday)
– April 15, 2015 – Second Annual IT Vendor Expo
• Microsoft Day at the Ohio Union today, 10-3
• For SLS Questions, copy software@osu.edu
with any correspondence
18