PAD214
PUBLIC PERSONNEL
ADMINISTRATION
LESSON 1
INTRODUCTION TO PUBLIC
PERSONNEL ADMINISTRATION
SCOPE OF THE LECTURE
This lesson explains the general principles
of public personnel administration. The
major concern of this lecture is student
should be able to understand personnel
administration as part of organizational
management that deals with people.
OBJECTIVES OF THIS LECTURE
Upon completing this lecture student should be
able to:• Define the concept of public personnel
administration (PPA).
• Describe the objectives and importance of PPA
• Describe the major functions of PPA
• Describe the roles of PPA Manager
• Describe the challenges of PPA
• Describe the organizations of PPA (PSD)
DEFINITION
• Personnel administration is an art of managing
people or human resources who work for the
organization.
• Public Personnel Administration (PPA) is a
branch of human resource management that
is concerned with the acquisition,
development, utilization and compensation of
a public organization’s workforce.
THE IMPORTANCE OF PPA
• Public personnel administration is an important
element of government administrative systems. The
effective conduct of the work of government depends
upon the people work and how this people are being
administered.
• The main purpose of PPA is to ensure public
organization has enough and competence staff to
perform the tasks of the particular organization.
• The concern of public personnel administration is to
improve the productive contribution of the public
servants and to ensure that all government employees
are treated well according to the HRM principles.
THE OBJECTIVES OF PPA
• Societal objective - to be socially responsible to the
need and challenges of society.
• Organizational objective – to recognize that
personnel administration exists to contribute to
organizational effectiveness.
• Functional objective – to maintain the personnel
admin contribution at a level appropriate with
organisation’s needed.
• Personal objective – to assist employees in achieving
their personal goals.
THE FUNCTIONS OF PPA
• Planning for organisation, jobs and people
 The strategic management of human resources
 Human Resources Planning
• Acquiring human resources
 Recruiting applicant
 Selecting candidates
 Placement of staff
• Staff and organizational performance
 Employee orientation
 Employee training and development
• Rewarding employee
 Performance appraisal
 Compensation
 Employee benefits
• Maintaining employer and employee relation
• Industrial relation
• Trade union
PPA MANAGER
• Personnel manager is the individual who
normally acts in advisory or staff capacity,
working with other managers regarding
human resource administration matters.
• The PPA manager is primarily responsible for
conducting the administration of personnel to
help the public organization achieve its goals.
THE ROLES OF PPA MANAGER
• Service functions – serving and assisting line managers
in promoting staff e.g recruiting staff, organizing
training and organizing motivation program.
• Coordinative functions – coordinating personnel
activities to ensure that HR objectives, policies and
procedures are consistently carried out by line
manager across the organization. e.g compensation
policy, health and safety policy.
• Advisory function – offering expert advice on
personnel policy e.g promotion and career prospects.
• Control function – analyzing key operational areas such
as labour turnover, wage , discipline.
PPA Challenges
External factors – factors outside its boundaries that affect a firm’s human resources
• National policy e.g: unemployment policy
• Employment legislation e.g act and regulations
• Changes in technology and skills required
• Personnel movement
• National economic scale / productivity
• Income and compensation policy
• Employee and employer relation
• Labour market
Internal factors – factors inside a firm’s boundaries that affects its human resources
• Organizational culture/policy
• Organizational strategic objective
• Organizational performance
• Trade union policy in the organization
• Employment planning
PUBLIC SERVICE DEPARTMENT
(JPA)
http://www.jpa.gov.my/
Being a public sector agency
personnel in the provision of highperformance human resources
capable of providing excellent service
through policy formulation and
management of human resources for
Public Service in Malaysia.
MISSION
Be the principal adviser to the Government in the
personnel affairs of the Public Service ;
Formulate Civil Service personnel policies including
recruitment , placement , promotion , training ,
salaries , allowances , facilities , benefits and
accident compensation , work environment,
motivation , incentives and awards ;
Plan manpower requirements of Public Service
Quality ;
To determine the optimal structure and size , and
Manage the relationship of employers and
employees towards creating a harmonious
environment .
FUNCTIONS
The functions of PSD as Public Sector
Human Resource Management
agency covers all aspects of planning,
management and development of
human capital for all government
operational agencies.
TUTORIAL
1.
2.
3.
4.
5.
Explain the importance of PPA
Describe the functions of PPA
Describe the roles of PPA Manager
Describe the challenges of PPA
Describe PSD as an agency of PPA
THAT ALL FOR TODAY
SEE YOU AGAIN NEXT LECTURE
LESSON 2
HUMAN RESOURCE PLANNING