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MARIMOR INDUSTRIES, INC.
SECURE SCAN
Do You Know?




_______% of corporate memory exists on paper
Of all the pages that get handled each day in the average
office, _______% are merely shuffled
The average document gets copied ______ times
Companies spend $______ in labor to file a document



_______% of all documents get lost



$______ in labor to find a misfiled document
$______ in labor to reproduce a lost document
_______% of the remainder get misfiled
Professionals spend ___________% of their time reading
information, but up to _____% looking for it
There are over ____________ paper documents in the U.S.
alone – growing at a rate of _______% per year
* Source: Coopers & Lybrand
What is Secure Scan?
 A document management system
 Promotes finding and sharing information easily
 Options for managing document scanning and
indexing
 Quick access to business records
 Organizes content in a logical way
 Secure Scan controls the life cycle of
documents
 How they are created, reviewed, published, and
consumed, and disposed of or retained
Benefits of Secure Scan
Cost Savings
Cost
Savings
Security
Security
Secure Scan
Increased
Productivity
Disaster
Recovery
Access
Access
Cost Savings
 One of the biggest hidden cost that
paper-intensive businesses face is the
time it takes to work with paper files
 Secure Scan offers:
 No more paper build up
 No more excess storage fees
 An end to large storage spaces
Cost Chart
QUESTIONS
EXAMPLE
How many people in your office
handle paper documents?
10 People
How many times does each person
retrieve or file a paper document
per day?
20 Times
How long does it take to retrieve a
paper document?
2 Minutes
What is the average salary of those
staff members?
$10/Per Hour
How much time does each person
spend making copies per day?
5 Minutes
How many paper copies are
generated per day?
50 Copies
How much time does each person
spend filing per day?
20 Minutes
MONTHLY
CALCULATIONS
10 People x 20 Documents x 2 Minutes =
400 Minutes
400 Minutes / 60 Minutes/Hr = 6.6 Hours
6.6Hours x $10/Per Hour = $66/Per Day
$66/Per Day x 20 Work Days =
$1320/Per Month
10 people x $10/Per Hour = $100 / 12 (5
min increments/hour) = $8.33hr or Day
of Work.
$8.33/day X 20 day/month = $167/per
month
20 Minutes x 10 People = 200 Minutes
200 / 60 = 3.3 Hours
3.3 Hours x $10/Per Hour = $33/Per Day
$33/Per Day x 20 = $660/Per Month
Security
 If you’re not taking data security seriously,
you should be
 Threats to the integrity and value of your most
important information
 Internal- disgruntled employees, employee theft
 External- identity thieves, competition
 Secure Scan offers:
 The option to secure your information with a
chosen encrypted password
 A work environment equipped with high volume
security
Disaster Recovery
 Whether your existing documents are paper
or electronic chances are you don’t have
adequate disaster recovery plans in place
 Secure Scan offers:
 Protection for your paper records
 Databases provided to you through a Client
Search System
 We can provide to you on:




CD
DVD
Flash Drive
External Hard Drive
Increased Productivity
 Secure Scan eliminates the time-consuming and
error-prone consequences of handling paper
documents and storing digital files in personal folders
or shared network drives
 Secure Scan offers:
 Power to designate how you want your documents
indexed
 The ability to set the guidelines for the final outcome
of your database
 What type of index fields you require
 Would you like lookup tables
 Whether you need Optical Character Recognition applied
When you contract with Marimor
Industries, Inc., you:
 Protect your customers, your employees, and your
business
 Gain a partner to guide, direct, and work steadily
for you
 Eliminate paper, save office space, and reduce file
retrieval time
 Reduce the cost of handling, storing and duplicating
paper documents
 Reduce the time employees spend looking for
information
 Strengthen your disaster recovery plan
 Provide employment opportunities to people with
disabilities
Return on Investment
One Large Banker Box equals approximately 5,500 documents
Time Management experts estimate 20%-30% time savings from
finding/retrieving documents.
In our example we will assume 10 employees work filing/retrieving
documents for approximately $21,000/year each on 100
Banker Boxes.
Company Cost for your employees:
10 employees x $21,000/year x 20% of time = $42,000/yr.
Secure Scan Costs:
100 Banker Boxes x 5,500 documents x $0.07/doc = $38,500
Therefore ROI = 336 Days (less than one year) with annual
savings thereafter of $42,000/yr.
What materials should be scanned?
•
Personnel Files
•
Contracts
•
Invoices
•
Obsolete
Records
•
Obsolete
Contracts
•
Meeting Minutes
AND
•
Billing/Sales
Information
•
Customer
Information
•
Patient
Information
•
Payroll
Information
Now You Know




90% of corporate memory exists on paper
Of all the pages that get handled each day in the average
office, 90% are merely shuffled
The average document gets copied 19 times
Companies spend $20 in labor to file a document



7.5% of all documents get lost



$120 in labor to find a misfiled document
$220 in labor to reproduce a lost document
3% of the remainder get misfiled
Professionals spend 5-15% of their time reading information,
but up to 50% looking for it
There are over 4 trillion paper documents in the U.S. alone –
growing at a rate of 22% per year
* Source: Coopers & Lybrand
Marimor Industries, Inc. offers:
Exceptional scanned image quality
Accurate indexing
Document conversion
Secure storage
Competitive pricing
Question/Inquiries Contact:
 419-221-1226 ext. 3242
 Or email:[email protected]
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