Nights Away
Management 1
(Before The Event)
Before the Event
• Information
– What
– When
– How
– To Whom
Before the Event
• Home contacts
(A Home Contact is required for every Nights Away event)
Who
Must be contactable
Adequate Information
Before the Event
• Leadership Team
– Beaver Scouts: it is highly recommended that
for indoor activities there should be a ratio of
one adult for six Beaver Scouts and for
outdoor activities a ratio of one adult to four.
– Cub Scouts: apart from the leader in charge
there must be one adult to every six Cub
Scouts
Before the Event
• Leadership Team (cont.)
– For Scout and Explorer Scouts the young
people may be able to camp on their own, but
the leaders must be confident in their abilities.
(Event Passports)
– Adults must of course be suitable in respect of
their competence and suitability to work with
young people. Checked via CRB.
Before the Event
• Transportation
– Road
– Rail
– Sea
– Air
Before the Event
Authorising a Residential Experience
• Nights Away Permit Scheme
– Permit issued under the authority of DC.
– Credit card in size
– Usually Section specific
– Based upon 8 core skill areas
– Notification of Nights Away event
Before the Event
• Eight Core Skills
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Planning a Nights Away Event
Ensuring the effective administration of an event
Preparing and co-ordinating a programme of activities
Choosing and preparing the event team
Choosing, organising and maintaining the right
equipment
– Ensuring the health, happiness and safety of self and
others
– Organising good catering
– Making the best use of the venue
Before the Event
• Permit gives authority for an adult to lead
Members under the age of 18 on a Nights
Away event in one or more of the
following:
– Indoor
– Campsite – e.g. Abington
– Green Field
Before the Event
• PPC (Parents’ Permission to camp) Form
– Gives permission to take a young person
away
– Important document
– Use HQ form or create your own, but follow
wording
– Usually contains the health information
Before the Event
• Young People (under 18) Event Passports
– Scouts/Explorer Scouts
– Issued for one event
– Suitable for Patrol Camps, overnight hikes
Before the Event
• Other aspects
– Finding a campsite or somewhere to stay
– Insurance implications
– Family camps or joint activities
– International Camps
Before the Event
• Task
Devise a checklist of things that you believe that you will
need to do and agree on before you go on residential
experiences. As the weekend progresses, prioritise this
list, add to it and change it, so that at the end of the
weekend you have a comprehensive checklist for going
away on residential experiences, whether it is with
leaders, Beaver Scouts, Cubs, Scouts or Explorer
Scouts