Bylaws, Policies & Procedures
30 Nov 2012
Scouter Carrie
Woodbadge Part 1 for Group Committee
Teaching Points
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Identification and overview of the
sections of the BP&P document
The Role of BP&P as principal
governance and guidance document for
Scouting
Continuous updating of the BP&P
Sections of the BP&P
By-law No. 2 – This is the governance structure of Scouts
Canada. All non-profit or charitable organizations must have
a By-Law or Constitution that outlines how they will carry out
their business:
Meetings
Elections
Financial Year
Membership
Voting
Officers
Board of Governors
Councils
Etc….
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Sections of the BP&P
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1000 – Policies of Scouts Canada
2000 – Scouts Canada Structure
3000 – Membership and Registration
4000 – Appointments/Positions
5000 – Scouts Canada’s Programs
6000 – Adult Development
7000 – Duty of Care
8000 – Uniforms and Insignia
9000 – Recognition/Honours & Awards
10000 – Camping and Outdoor Activities
11000 – Accounting and Fundraising Principles
12000 – Personal Information Protection
13000 – Risk Management
14000 – Employees
15000 – Conflict of Interest
16000 – Intellectual Property
19000 – Other Procedures
20000 - Forms
Role of the BP&P
BP&P provides guidance on program
delivery and administration including:
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Duty of Care
Forms required for different activities
Ratio of leaders to youth by section
Screening requirements
Terms of References
Program Objectives & goals
Adult Volunteer training & development
Uniforms
Role of the BP&P
Question:
Why do we have policies?
Where do they come from?
Role of the BP&P
Policies are intended to remove questions
about whether we should or should not be
doing something. They exist to protect our
youth and volunteers and ensure the
program is being run in a consistent manner
no matter where a group is located.
Role of the BP&P
Policies are usually developed because a
situation or issue has come up, either in
Scouts Canada or other countries. We
develop policies to prevent the same issue
from happening again in the future.
Updates to the BP&P
Due to the nature of ongoing updates to the
BP&P, Volunteers are encouraged to access
the version on the Scouts.ca website to
ensure they have the most recent copy with
current policies.
http://www.scouts.ca/ca/scouters
Exercise 1
What is the ratio of Leaders to youth for
Beavers on an outdoor, overnight activity?
1 Leader to 5 Youth – 4008.2(iii)
1 Parent Helper can supervise up to 2 Youth –
10001.1(i)
Exercise 2
Under what conditions can a youth member be counted
in the leadership ratio for Beaver or Cub sections:
successfully completed Wood Badge Part I for the
Section in which they will be working;
have completed three Personal Reference Check
(usually the individuals section leader); and
has read and understands the Duty of Care document.
Note: minimum standard of two registered adults must
be maintained.
4008.5
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Exercise 3
What is the definition of “Family Camping”?
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An overnight camp where each youth is
supervised by an adult member of their
family or designate.
10000.2(v)
Exercise 4
Can Scouts conduct a camp without adult
leadership?
Yes. Troop Scouters may approve patrol
size groups of Scouts (two to ten) holding
short term camps without adult leadership,
providing each Scout has obtained
permission from a parent or guardian.
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10001.3
Summary
The BP&P document is our guiding document
outlining the conduct of Scouting activities,
administration of the program and how we
conduct business under various
circumstances.
Be sure to check online for updates to the
manual as it does change frequently.
QUESTIONS?