UC Irvine’s Injury and Illness Prevention Program
www.ehs.uci.edu
Overview
• Safety at UCI
• Purpose of SOS
• Roles and Responsibilities
• Hazard Identification Checklist
• Safety Training
• Tools and Resources
• SOS Rewards
Employee Injuries at UCI
FY
Incidents
Cost
2006-2007
448
$1,786,597
2007-2008
485
$1,558,231
2008-2009
425
$1,168,138
2009-2010
500
$1,012,090
2010-2011
474
$676,032
2011-2012
500
$416,469
Most frequent injury?
Most severe injury?
Chancellor’s Safety Message
• As employees, we all have a role in creating
and maintaining a safe environment
• Participate in safety training
• Empower employees to report near misses
• Safety is a shared responsibility
• Prevent workplace injuries and illnesses
What is SOS & why do we need it?
• UCI program that meets Cal/OSHA’s
Injury & Illness Prevention Program (IIPP)
Standard
• Integrates Safety into our Workplace
• Injury Minimization
• Workers’ Compensation Cost Reduction
• Creation of a Safety Culture
Work Units
• Lowest level work group of individuals that
have similar training needs
• Includes people who work closely together
on a regular basis
• Examples:
• PI and laboratory staff
• Office manager and staff
• Trades supervisor and staff
SOS Representative (SR)
• Appointed by a Supervisor or PI
• Coached by EH&S to implement SOS into
their work unit
• Qualifications
• Familiar with the work units daily activities
• Ability to communicate safety procedures to
work unit members
• Ability to maintain culture of safety in the work
unit
SOS Representative Responsibilities
1. Complete Hazard Identification Checklist
2. Ensure work unit members have taken the
Safety Training Self-Assessment and
completed EH&S required training in UC
Learning Center
3. Complete work unit specific training
4. Communicate completion of steps and safety
related activities to EH&S
Hazard Identification Checklist
1. SR surveys work area and identify
hazards
2. Correct hazards
3. Document date corrected
Hazard Identification Checklist
• Complete checklist every year
• Complete earlier if:
• Significant change to environment
• Significant change to operation
• New hazards
• Maintain SOS Records Indefinitely
EH&S Required Training
• UC Learning Center (www.uclc.uci.edu)
• SR ensures work unit members log into UCLC
and complete the Safety Training SelfAssessment and EH&S required training
• Questions evaluate job categories/activities
• Responses determine required training
• Supervisors/PI’s have access to transcripts
Work Unit Specific Training
• Beyond the standard EH&S course offerings
• Address hazards and processes found only
in your work unit
• Review Hazard Identification Checklist
• Review SOP’s
• Review other work unit specific activities
• Discuss specific work unit hazards at
meetings
• Document work unit specific training
Standard Operating Procedures (SOP’s)
• Includes safe procedures and steps for
hazardous work processes
• Examples:
• Emergency exit procedures
• Using a highly hazardous chemical
• Performing an operation around high
voltage equipment
Lookout for Changes
• SR ensures when new hazards arise
and when employees change job
duties they:
• Retake self-assessment in UCLC
• Enroll in additional required EH&S classes
• Update Hazard Identification Checklist
• Receive work unit specific training
Tools and Resources
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Frequently Asked Questions (FAQ)
Hazard Identification Checklist
UC Learning Center (UCLC)
Work Unit Specific Training
Work Unit Specific Training Roster Template
SOP’s and Other Resources
SOS Rewards
SR Listserve
Rewards
• SOS Representative identified and has taken SOS Representative
training
SR receives $5 EH&S Safety Dollars
• SOS Representative has completed the Hazard Identification
Checklist and corrected the hazards under the work unit’s control
SR receives $10 EH&S Safety Dollars
• Work unit members have taken Safety Training Self-Assessment
and completed EH&S required training
All work unit members receive $5 Starbucks gift cards
• All work unit members have reviewed work unit specific activities
SR receives $15 EH&S Safety Dollars
All work unit members receive choice of SOS items
Ongoing Rewards
• SOS Representative annually completes
Hazard Identification Checklist
SR receives $10 EH&S Safety Dollars
• Work unit members participate in Rewarding
Safe Acts program
$5 Starbucks card for employees who
are nominated.
EH&S Resources
• Academic Coordinators
• Non-Academic Assistance
oAsk questions, we’re here to help!
Remember
• YOU have a critical role in SAFETY
• Involve your entire work unit
• Seek results beyond compliance
• Create a culture of safety awareness
• Utilize EH&S as a technical resource
• Safety = SHARED RESPONSIBILITY!
In Summary
1. Complete Hazard Identification Checklist
2. Ensure all employees in work unit have
taken the self-assessment and completed
EH&S required training in UCLC.
3. Complete work unit specific training.
4. Communicate progress to EH&S