TracDat V4
Situational Analysis
Dave Choban
Agenda

Situational Analysis






Introductions
Implementation Approach
Current Assessment Status
TracDat Acclimation
TracDat Configuration and Setup
Enter a Few Plans to ‘Test’ Configuration
Introductions

Dave Choban



Nuventive




Professional Services Consultant
Implementation point of contact
Pittsburgh based company
TracDat
iWebfolio
Client Introductions
Agenda






Introductions
Implementation Approach
Current Assessment Status
TracDat Acclimation
Break
TracDat Configuration and Setup
Implementation Approach

First some questions …..




What prompted your decision to purchase TracDat?
What are your timeline expectations? Are there any hard dates we
must meet?
Do you have dedicated implementation resources?
Items for you to consider as we continue…..


Who will do what?
Which assessment units should we implement first?
Implementation Approach
Situational
Analysis
Institutional
Set-up
Assessment
Unit
Planning
Assessment
Unit
Data
Collection
Assessment
Unit
Observation
Recording
Implementation Approach
Situational
Analysis

Institutional
Set-up
Assessment
Unit
Planning
Assessment
Unit
Data
Collection
Situational Analysis


Understanding of client needs
Understanding of TracDat capabilities




What TD can do
What TD can NOT do
Agreement on implementation timeline
Identification of key players
Assessment
Unit
Observation
Recording
Implementation Approach
Situational
Analysis

Institutional
Set-up
Institutional Set-Up







Dynamic Labeling
Unit Definition
Drop-Down Definitions
Custom Fields
User Accounts
Course Definition
Help Files
Assessment
Unit
Planning
Assessment
Unit
Data
Collection
Assessment
Unit
Observation
Recording
Implementation Approach
Situational
Analysis

Institutional
Set-up
Assessment
Unit
Planning
Assessment
Unit
Data
Collection
Assessment
Unit
Observation
Recording
Assessment Unit Planning


Enter Objectives
Enter Means of Assessment






Method
Criteria
Schedule/Assign
Relate Objectives to Courses/Activities
Define Tasks
Relate Objectives to Institution and Reporting Unit Goals
Implementation Approach
Situational
Analysis

Institutional
Set-up
Assessment
Unit
Planning
Assessment Unit Data Collection

Data Collection Tool



Creating Measures
Defining Groups
Questionnaires
Assessment
Unit
Data
Collection
Assessment
Unit
Observation
Recording
Implementation Approach
Situational
Analysis

Institutional
Set-up
Assessment
Unit
Planning
Assessment
Unit
Data
Collection
Assessment
Unit
Observation
Recording
Assessment Unit Observations



Record Observations
Identifying and Assigning Action Plans for any ‘problem’
observations
Record follow-up for each Action Plan
Agenda






Introductions
Implementation Approach
Current Assessment Status
TracDat Acclimation
Break
TracDat Configuration and Setup
Current Assessment Status




Current Process (e.g., plans on the web?, consistent
format?)
How long has the existing process been implemented?
Why are you doing assessment ..... Really?
Why change?
Agenda






Introductions
Implementation Approach
Current Assessment Status
TracDat Acclimation
Break
TracDat Configuration and Setup
TracDat Acclimation

Desired Outcome



Overview of the configuration options
Overview of the assessment planning process
Assessment Cycle
Assessment Cycle
Typical
Desired
Plan
Data Collection
Data Analysis
Data Utilization
Follow-up
Let’s take a look …
School
Mission
Strategic Plan
Student Services
Regional
Accreditation
General Education
State System
Accountability
Summary Units
Assessment/Working Units
Engineering
Department
Business
Department
Art
Program
Psychology
Program
Counseling
Office
Placement
Office
Alumni Office
Retention
Task Force
Thank You