Personal Emergency Evacuation Plans
PEEPS
Health and Safety Unit
Course Agenda
1
2
3
4
5
6
7
8
What is a PEEP
Legislation
PEEPs who needs them
Evacuation principles
PEEP Needs
Responsibilities
Constructing a PEEP
Questions
What is a PEEP
A PEEP is a document that details how the
safe evacuation will be conducted of a
person with a disability or injury from a
building in the event of an emergency
situation.
Why do we have to have a PEEP
Legislation
• HSWA (health and safety at work act) 1974 requires
employers to provide:
– Safe means of access; (right of entry).
– Safe means of egress; (right of exit).
This will include safe means of egress in the
event of an emergency.
The Regulatory Reform 2006
(Fire Safety)
Safe evacuation procedures;
• Must be pre- planned.
• Identify the needs of disabled persons.
• Must ensure that proper arrangements for their
assistance to evacuate the building are in place.
DDA
Disability Discrimination Act 1995
Requires that disabled people should not be treated less
favourably without justification, for a reason which relates
to their disability
Requirement on duty holders to make “reasonable
adjustments” to prevent discrimination
PEEPS – Who Needs Them?
• Anyone who could have a problem escaping
from a building in the event of an emergency.
– Temporarily impaired
• Pregnancy, injuries (e.g. broken leg)
– Permanently impaired
• hearing, sight, mobility.
– Others (children)
PEEPS – Who Needs Them?
• Before we can start we need a mechanism for
identifying persons “at risk”
–
–
–
–
Staff
Students
Scheduled and unscheduled visitors
Contractors
Emergency Evacuation Principles
• Historically, emergency procedures have usually been
generic
– “On hearing the alarm, leave by the nearest available
exit”
• We need, to consider the capabilities of individuals
– Risk Assessment or PEEP
PEEPs – Identifying Needs
• Staff
– Pre-employment questionnaire
– Diversity “data base”
– Management referral
• Students
– Admissions forms
– Personal tutors
PEEPs – The Responsibilities
PEEP’s are no different to any other form of Risk
Assessment who should complete them.
Staff
– Line Managers
Students
– A member of SAS staff in the Faculty Student Life
Visitors (groups)
– The Conference Office
PEEPs – When Do We Do This?
• Existing Staff and Students
– As soon as impaired ability to evacuate is “declared” or
there are “reasonable grounds to suspect an impairment”
then duties will exist under HSWA 1974
• New staff, students, visitors and contractors
– New staff and students - preferably prior to taking up post
or starting studies at the University or, alternatively, as
soon as possible after arriving
PEEPs – How Do We Do This?
•
PEEPs
– Actively involve the impaired person
– Complete the dedicated questionnaire form (this will help
to provide relevant information).
– Identify and physically explore the escape routes
available and confirm that these are usable
– Identify any hazards that will prevent or restrict escape
– Identify possible strategies that do not require escape
from the building
– The involvement of designated trained personnel
PEEPs – How Do We Do This?
• Consider all areas that you reasonably expect
the assessed person to use
–
–
–
–
–
–
–
Lecture/ Classrooms
WC’s
Meeting Rooms
Offices
Laboratories
Halls of Residences
Refectory's
What times? 24 hours a day?
PEEPs – How Do We Do This?
• Where necessary identify control measures
that may be required to facilitate access
–
–
–
–
–
–
–
Relocate the activity (close to the ground floor)
Structural changes or local repairs (ramps rails)
Signs, adaptive technologies
Provision of refuges
Provision of suitable communication
Training for the assessed person
Training for dedicated assistants
PEEPs – What Next?
• Document the results of the findings
Using the appropriate form.
• Distribute to all concerned (next slide)
• Hold a test situation with all concerned
• Make adjustments if required
PEEPs
• A copy of the PEEP must be given to;
–
–
–
–
–
The person the PEEP is designed for
The Safety Coordinator for the department
Personal Tutor/s
Other relevant persons named within the PEEP
CaRes staff if required.
PEEPs – Continuous Improvement
• Monitor the assessment at regular intervals
– Make sure the PEEP remains relevant
– Get feedback following fire alarms and drills to gauge
how successful our arrangements are
• Review the assessment at least annually. This may
be more frequent if the impairment condition
changes.
Guidance from HM Government
Guidance from HM Government as described in
constructing a evacuation from an educational premise.
“ The plan should not rely on the fire and rescue services
involvement for it to be effective”.
THANK YOU FOR
YOUR ATTENTION
www.mmu.ac.uk/humananresources/health
Are there any
further questions?