UPDATES FROM HQ
• Updates To Chapter Administration Section –
Posting an Event
• Reminder of language change: Associates are
now Basic Members
• Review of Basic vs. Professional vs. Company
benefits
• New Members Only Page
• Articles and Tools for Professional
Membership
Page  1
AIIM World
Paper Free Day
October 28, 2010
AIIM World Paper Free Day
• For many years we have heard the mantra of going
paperless.
• Business organizations of all sizes and industries of all types
have sought to minimize their paper use and reduce costs
and carbon footprint while at the same time increasing
operating efficiencies and profitability.
• This is no small task and it requires not only the proper use
of technology but also change.
• Change in our Ways of Working (WoW) and change in our
corporate culture. It requires change in the way we think.
• This is perhaps the hardest CHALLENGE of all. Going
paperless and the change required to get there, these are
both areas where AIIM has proven expertise.
Page  3
AIIM World Paper Free Day
• WHAT CAN AN AIIM CHAPTER DO?
• Participate in the AIIM Paper Free Day on October
28th, 2010.
• The more Chapters working on it at the same day,
we may be able to get more press attention.
• Together we can make a difference
Page  4
AIIM World Paper Free Day
How do we participate?
• Host a shred it day
• Host a training on Scanning
• Host a training on Print use and how to eliminate or
reduce
• Plan a marketing strategy with organizations to lead up
to Oct 28th
• Join the “Green Group” on LinkedIn and Information
Zen use along with other Social Networking media to
advertise the date
Page  5
AIIM World Paper Free Day
Chicago Chapter Initiative
• Got buy in from the Chicago of Chicago’s Center for Green
Technology
• Formed a committee of 10, including an AIIM Member
from the City of Chiago’s Department of Innovation and
Technology
• Promoting and marketing “AIIM for the Green with ECM”
an initiative of AIIM Paper Free Day to several large
companies in Chicago such as AON, BCBS, Discover Card
• In process of creating a Case Study Contest for the
company that saved the most by going Paperless from June
to October
Page  6
AIIM World Paper Free Day
Chicago Chapter Initiative
• Working with Macy’s to give a discount card for any
box of shredding delivered to our Truck located at
several Macy’s stores in the Chicagoland Area.
• Committee is working to get an article in Crain’s
Chicago Business
• Working with Sponsors to advertise in Crain’s Chicago
Business
• Hosting a training session on basics of scanning and
OCR at the City of Chicago’s location
Page  7
AIIM World Paper Free Day
How can AIIM HQ help?
• AIIM HQ can produce electronic background
papers that chapters can use
• Provide a logo
• Joint Press Release sent out by AIIM to
support the day and events
• AIIM has produce the following Tips and
Techniques that will be available electronically
for you to use.
Page  8
AIIM World Paper Free Day
•
10 Steps to Help You Go Paperless
1) Use document scanners to convert paper documents to
electronic format through document scanning then shred
them – if allowed by law and industry – and send the
shredded paper for recycling
2) Do not print or copy any documents unless absolutely
required. Send all documents via e-mail or electronic fax as
the preferred method to your customers.
3) If you do have to print, be sure to spell/grammar check
before you print to eliminate reprinting
4) Use Web 2.0 technologies like wikis and blogs for internal
communication and collaboration
•
Page  9
AIIM World Paper Free Day
5) Use single source repositories and shared digital
workspaces to develop, manage and refine documents like
contracts, marketing materials and any other type requiring
review and refinement
6) Use web interfaces and forms for online applications and
order placement
7) Sign up for e-bill delivery or online billing from your
suppliers rather than paper statements, and pay your bills
electronically
8) Develop and deliver all promotional materials in electronic
form rather than paper using links and downloads for
online and thumb drives or CD media at tradeshows and
seminars
Page  10
AIIM World Paper Free Day
9) Map, design and manage all business processes
electronically. You can begin by mapping the processes
and assessing how they can be improved as they are,
then address process automation using what you
currently own and/or may purchase
10) When a signature is required, use electronic signature
tables similar to those used in retail; you can even get
them sophisticated enough to capture the unique
biometric characteristics of each individual for future
comparison if the signature is questioned
Page  11
AIIM World Paper Free Day
Let’s get started !
Page  12
Coming Up
June 10th – Tom Motzel from the Minnesota
chapter will discuss their popular meeting
platform for THIRSTY THURSDAYS
&
Jack Frost from the NCC chapter will discuss
how you can bring training to your city by
partnering with a local organization, while
making a profit, too.
Page  13