Mobile Apps and e-Alerts:
Taking Technology a Step Further
Jon A. Gegenheimer
Jefferson Parish Clerk of Court
Jefferson Parish, Louisiana
The first smartphone—Simon by IBM, distributed by BellSouth
Image courtesy Wikipedia.org
Information and unrestricted ability
any time…any where…
Society has embraced technology that promotes
freedom from conventional tools used to access
sources of news and data.
Image courtesy Wikipedia.org
One third of all Americans now have smartphone technology
that affords access to mobile apps that perform a wide range of
functions: tools, information, entertainment, and much more!
The clerk of court app
was developed and
implemented in only
3 months.
Users have options
from which to choose
to access information
about elections and
the clerk of court’s
office.
All information
available via the
clerk’s Internet web
site may be accessed
through the app on
any hand-held device.
Users may search for
election data by date,
candidate name, or
office/proposition.
Clean streamlined
buttons provide for
easy selection of
options.
Here, user selects
date of the election
they wish to research.
Results are available
back to 2002.
After selecting the
date, a list of offices
and propositions
appears.
Information that
users seek appears in
bold print, complete
with candidate name,
number of votes,
percent of votes, voter
turnout, and total
votes cast.
A map of the results
may be selected here.
The map viewer provides
a legend and precinctlevel map of Jefferson
Parish.
As results are entered on
election night, precincts
are colored for the
candidate receiving a
plurality of votes. Users
may easily determine
which precincts have
reported.
Users then may select
individual precincts
for information about
the lead candidate
and location of the
precinct.
Back to the search
options: Users may
search for election
data by date,
candidate name, or
office/proposition.
If a user knows a
candidate name, but
not the office he or
she is seeking, one
may enter the name,
then select the date of
the election.
Example: Adams, a
Louisiana House
candidate. The user
may not recall which
district seat Adams is
seeking.
Other features
include a list of
polling places, easy
access to the clerk’s
web site, information
about the clerk of
court, and access to
maps of voting
districts.
Attorneys’ Toolbox
App
Attorneys’ staff
regularly phone the
clerk of court’s office
for fees, forms,
directions, and other
info.
Attorneys are
businessmen, and
seek to be more
productive and, thus,
more profitable.
The Docket Calendar
helps attorneys
calculate how much
time to allocate for a
courthouse
proceeding.
Attorneys may
retrieve the docket
calendars for the
district court and
Jefferson Parish’s
courts of limited
jurisdiction.
The district court has
16 divisions. Users
may retrieve the
docket for a
particular division or
all of them.
Division A is selected
here.
Then a date is
selected.
Search has revealed 0
criminal and 8 civil
items on docket for
Division A for May
24, 2012.
A step further, users
may view details of
the items on the
docket. Case number,
title, type, and
description of docket
activity are provided.
Another example, this
one a traffic matter.
Attorneys’ Toolbox
App
Jefferson Parish’s
courts are located in
multiple facilities in
the area. Smartphone
users often utilize
GPS and mapping
software to locate
businesses, and now
government offices.
Users are linked in to
Google Maps for ease
in obtaining driving
directions.
Forms for the various
clerk of court
divisions are
provided for
convenience.
A step further, users
select from a list of
forms that they may
review, print, or in
conjunction with
other apps, save and
edit.
In Questions and
Feedback, users may
submit contact
information and
questions and
comments.
JeffClerk Alerts
E-Mail notifications of criminal and
civil case activity and election results
reporting.
Subscribers to the alert system may receive e-mail
alerts any time, anywhere, on any device capable of
receiving e-mail.
The alert provides case number, division, and title
and the purpose for the e-mail alert. This alert is for
a filing of a Motion for Final Dismissal. The user
learns that the dismissal was granted.
This is an example of an alert indicating that
multiple documents were filed.
It may take 24-48 hours for the signed judgment to
be imaged. Once the image is available, the
subscriber gets a follow-up e-mail. If they subscribe
to the clerk’s remote access service, they then may
retrieve the image.
Election alerts contain the
office title or proposition
description, number of
precincts reporting,
candidate name, votes
counted, and turnout.
The e-mail also provides a
list of precincts with a
notation by the ones
which have reported.
www.jpclerkofcourt.us
Jon A. Gegenheimer
Jefferson Parish Clerk of Court
(504) 364-2914
jgegenheimer@jpclerkofcourt.us