AGENDA
Part 1
• What should I know before I jump into the deep water?
• Office 365 - Subscription plans
• Office 365 – Trail account
• Office 365 – what should I know before I move to the cloud ?
• Migration to the cloud - General concepts
2
AGENDA
Part 2
• Cutover Exchange Migration (CEM)
• Hybrid migration
• IMAP Migration
• Staged Exchange Migration (SEM)
• Tools, tips
3
Training\education + Hands on experience
= Easy and simple
Know to difference between the
Subscription plans
Know to difference between the
Migration options
Know the deferent option\tools
and technology that you can
use and how to use them
Office 365 - comparing P, M and E plans
Office 365 service comparison
Office 365 Service Descriptions
http://office.microsoft.com/en-us/business/compare-office-365-for-business-plans-FX102918419.aspx
Migration to the cloud
General concepts
SOHO\SMB Organization
Mid\Large organization
Cloud only
Coexistence
Cutover Migration
Hybrid Migration
Co existenc
Large
Medium
Small
Exchange
IMAP
Lotus Notes
Google
37 | Microsoft Confidential
Simple
Rich
DEPLOYMENT
PLAN
Migration
solution is part
of the plan
DirSync
Manual/Bulk
Provisioning
Automatic
Provisioning
On-premises
Single sign-on
On-cloud
Manage users on-premises and online
Enables cross-premises calendaring, smooth migration,
and easy off-boarding
*Additional options available with tools from migration partners
Exchange 5.5
Exchange 2000
Exchange 2003
Exchange 2007
Exchange 2010
Exchange 2013
Notes/Domino
GroupWise
Other
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2013 hybrid
2010 hybrid
Good for fast, cutover migrations
No migration tool or computer required on-premises
Hybrid deployment
Staged migration
Cutover Exchange migration (CEM)
No migration tool or computer required on-premises
Requires Directory Synchronization with on-premises AD

IMAP migration
Supports wide range of email platforms
Email only (no calendar, contacts, or tasks)
Staged Exchange migration (SEM)
Cutover migration
Hybrid
Simple migrations
IMAP migration

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
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Simple and quick migration solution
High-fidelity solution – all mailbox content is migrated.
Typically best suited to small and medium organizations.
Users are provisioned automatically during migration.
Works with Exchange 2003 and newer
Works with on-premises or hosted Exchange systems
Identity management in the cloud (at least initially)
On-premises migration Tools is not required ( the migration tool is
included in the Exchange Online management interface)

Up to 1000 mailboxes in source system
Outlook Anywhere service on source system – Exchange OnPremises server (m

Directory Sync tool disabled in


Accounts provisioning

Passwords
Migrated

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
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
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Mail messages and folders
Rules and categories
Calendar (normal, recurring)
Out-of-Office settings
Contacts
Tasks
Delegates and folder perms
Outlook settings (e.g. favorites)
Not Migrated





Security Groups, DDLs
System mailboxes
Dumpster
Send-As Permissions
Messages larger than 25 MB

Partial migrations are not possible (folder exclusion, time range)
In EAC, select
recipients | migration
Start migration
wizard
Choose migration
type and follow
prompts
Configure
Outlook
Anywhere
Test using
ExRCA
Assign
migration
perms
Wizard:
Enter
server
settings
and admin
creds
Migration
tool
provisions
users
mailboxes
DLs
contacts
in O365
Initial
sync
Change
MX
record
Delta
sync
every 24
hours
Mark
migration
as
complete
Final
sync and
cleanup
License
users
Migrate All Mailboxes to Exchange Online with a Cutover Migration
Exchange Cutover Migration
From the MVPs: Exchange 2007 cutover migration to the NEW Office 365
Ignite Webcast - Cutover and Staged Migrations
Exchange Online: Migrating Mailboxes to Office 365
Migrating Email to Office 365
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Simple and flexible migration solution
High-fidelity solution – all mailbox content is migrated
Typically best suited to medium and large organizations
Users are provisioned with Directory Sync prior to migration
No limit on the number of mailboxes
Users can be migrated in batches (up to
)
Works with Exchange 2003 and 2007 only, on-premises or hosted
Identity management on-premises
On-premises migration tool is not required

Outlook Anywhere service on source system
(m

Directory Sync tool enabled in

SEM is not supported with Exchange 2010 and 2013
Only simple coexistence is available
(no sharing of free/busy, calendar, etc.)


Accounts provisioning

Passwords
Migrated








Mail messages and folders
Rules and categories
Calendar (normal, recurring)
Out-of-Office settings
Contacts
Tasks
Delegates and folder perms
Outlook settings (e.g. favorites)
Not Migrated





Security Groups, DDLs
System mailboxes
Dumpster
Send-As Permissions
Messages larger than 25 MB

Partial migrations are not possible (folder exclusion, time range)
recreated
Configure
Outlook
Anywhere
Test using
ExRCA
Assign
migration
perms
Wizard:
Configure
Directory
Sync
Enter
server
settings
and admin
creds
Initial
Sync
Change
MX
record
Mark
migration
as
complete
Final
sync and
cleanup
License
users
Staged Exchange Migration
Migrate Mailboxes to Exchange Online with a Staged Migration
Manage Migration Batches in Exchange Online
Ignite Webcast - Cutover and Staged Migrations
Exchange Online: Migrating Mailboxes to Office 365
Migrating Email to Office 365

Exchange Server Deployment Assistant
How do I Decide
77
Microsoft Confidential
Org Relationship
On-premises
MX Record:
contoso.com
User Object
Mailbox-enabled
ProxyAddresses:
SMTP: John.Doe@contoso.com
Exchange
Message filtering
Active Directory
Office 365
MX Record:
contoso.com
Exchange
User Object
Mail-enabled (not mailbox-enabled)
ProxyAddresses:
SMTP: John.Doe@contoso.com
TargetAddresses:
SMTP: John.Doe@contoso.mail.onmicrosoft.com
DirSync
Message filtering
Active Directory
MX Record:
contoso.onmicrosoft.com
contoso.mail.onmicrosoft.com
Exchange Online Protection
On-premises
Exchange Online
Online Directory
Logon Enabled User
Mailbox-enabled
ProxyAddresses:
SMTP: John.Doe@contoso.com
smtp: John.Doe@contoso.onmicrosoft.com
smtp: John.Doe@contoso.mail.onmicrosoft.com
DirSync Web
Service
Office 365
MX Record:
contoso.com
Exchange
User Object
Mailbox-enabled
ProxyAddresses:
SMTP: Jane.Doe@contoso.com
DirSync
Message filtering
Active Directory
MX Record:
contoso.onmicrosoft.com
contoso.mail.onmicrosoft.com
Exchange Online Protection
On-premises
Exchange Online
Online Directory
Logon Enabled User
Mail-enabled (not mailbox-enabled)
ProxyAddresses:
SMTP: Jane.Doe@contoso.com
smtp: Jane.Doe@contoso.onmicrosoft.com
smtp: Jane.Doe@contoso.mail.onmicrosoft.com
TargetAddresses:
SMTP: Jane.Doe@contoso.com
DirSync Web
Service
Hybrid Configuration Wizard Prerequisites
Hybrid Deployment Prerequisites
Checklist - Exchange 2003 and Office 365 Hybrid Deployment
Exchange Hybrid Deployment and Migration with Office 365
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Works with a large number of source mail systems
Works with on-premises or hosted systems
Users can be migrated in batches
On-premises migration tool is not required

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
On-premises migration tool is not required
Access to IMAP ports (TCP/143/993)
Users + mailboxes must be provisioned prior to migration
 Bulk provisioning, CSV parser, manual, etc.
Gather user credentials or setup admin credentials
Prepare a CSV file with list of users
 EmailAddress, UserName, Password
 Max of 50,000 rows
 Max 10 MB in size
Migrated
 Mail messages
(Inbox and other folders)
 Maximum of 500,000 items
 Possible to exclude specific
folders from migration
(e.g. Deleted Items, Junk EMail)
Not Migrated
 Contacts, Calendars, Tasks, etc.
 Excluded folders
 Folders with a forward slash
( / ) in the folder name
 Messages larger than 25 MB
Provision
users
+
mailboxes
in O365
(license
assigned)
Gather
IMAP
creds and
prepare
CSV
Wizard:
Enter
server
settings
and
upload
CSV
Initial
sync
Change
MX
record
Delta
sync
every 24
hours
Mark
migration
as
complete
Final
sync and
cleanup
Outlook.com Help
Simple Migrations
Compare Simple Migration Types
IMAP Migrations
Cutover Exchange Migrations
Staged Exchange Migrations
Tools
Exchange Remote Connectivity Analyzer
Exchange Client Network Bandwidth Calculator
PST Capture
PowerShell Scripts
95
Recommended tools
onramp
Microsoft Office Configuration Analyzer Tool 1.1
IdFix DirSync Error Remediation Tool
Microsoft Remote Connectivity Analyzer
Microsoft Exchange Server MAPI Editor

Office 365 Network Analysis Tool
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Office365 Outlook Connectivity Guided Walkthrough
Mail Flow Guided Walkthrough for Office 365
Hybrid Environment Free/busy Troubleshooter

Exchange Client Network Bandwidth Calculator

View all tools

Lync Online Sign-in Guided Walkthrough
Recommended Links
Exchange Server Migrations
Mailbox Migration to Exchange Online
Office 365 Deployment Guide for Enterprises
OFFICE 365 GUIDES
EXCHANGE GUIDES
Exchange Online: Migrating Mailboxes to Office 365
http://office365tech.microsoft.co.il