Young Marines
Monthly Financial
Reporting
Name of Unit and State
New Financial
Report-Page 1
Month/Year
_________________________________________________________________________
Type of Account (Checking, Savings, Cash, etc.)
Beginning Account Balance (should agree with bank statement beginning balance)
$
INCOME
-
EXPENSES
Fundraising or Contributions Income
Unit Activities
If restricted by donor for a specific purpose, list purpose:
Fundraising Expense

Unit Name and State
Dues or Registration Fees Collected from a
member (YM or Adult) of your Unit

Month/Year

Type of Account

Equipment Purchases that cost over $500
Give Description of Equipment:
Interest / Dividend Income
Amounts RECEIVED from another Unit,
Amounts PAID to another Unit, Battalion,
Battalion, Regiment, or Division
Separate reports for each account
Regiment, or Division
Please list each unit, BN, Reg, Div with the amount
Please list each unit, BN, Reg, Div with the amount
received from each for encampment, annual dues, etc:

Beginning Balance



Total Income



Should agree with ending balance from prior
month
Should agree with beginning bank balance
Add income breakdown to verify it agrees with
Total Income amount
Total Income should agree with bank statement
deposits/credits
Unit Name:
Unit Name:
Unit Name:
Unit Name:
Unit Name:
Amounts Received from Headquarters
Amounts Paid to Headquarters
Money transferred to this bank account from
Money transferred from this bank account to
another account held by your unit
another account held by your unit
Other Income (only income that does not fall into a
Other Expenses (only expenses that do not fall into a
a category above)
a category above)
Total Income $
Total Expenses


Add expense breakdown to verify it agrees with
Total Expense amount
Total Expenses should agree with bank statement
checks/debits
-
Total Expenses $
Ending Checkbook Balance (should
agree with bank statement end
balance) $
-
-
I certify that the reconciled bank balance agrees with the checkbook balance.
Signature of Unit Commander
 Ending Checkbook Balance
 Beginning Balance + Total Income – Total Expenses
 Should match bank statement ending balance
paid to each for encampment, regular dues, etc:
Unit Name:
Unit Name:
Unit Name:
Unit Name:
Unit Name:
Signature of Unit Paymaster (or Person Reconciling Acct)
Please list any items worth over $500 that were donated to your unit and the value of the donation:
1.
$
-
2.
$
-
3.
$
-
 Signatures
 Reports must be signed by CO and Paymaster
 Emailed reports must capture original signatures
Return completed reports, along with a copy of the bank statement to:
AMBASSADOR ACCOUNTING INC
7521 PRESIDENTIAL LANE, MANASSAS, VA 20109
Phone (703) 392-0383 Fax (703) 361-1765
Email: Steph.Christianson@verizon.net
NOTE: Units are required to retain ALL receipts, deposit slips, bank statements and any other supporting documentation for auditing purposes.
Monthly Financial Report-Page 2
Itemized Record, Subject to Review
Do not send to Ambassador Accounting
Keep for your records.
DETAIL FOR CERTAIN INCOME
Dues or Registration Fees for a member (YM or adult) of your unit:
Regular Unit Level Dues
Dues collected to be sent to HQ
Fees for the unit's special activities or events
Fees collected for YM events, schools, encampments, programs, etc. put on by another Unit, BN, Reg, Div, or
HQ
Total (agrees with page 1)
Other Income (only income that does not fall into a category above)
Amounts collected for Uniforms, Books, Tshirts, etc.
Refunds received for purchases made (for items you returned, etc.)
Funds reimbursed to the Unit (such as return of unused funds that were advanced or withdrawn for cash
needs at an event)
Other: (describe)
Other: (describe)
Other: (describe)
Total (agrees with page 1)
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
DETAIL FOR CERTAIN EXPENSES
Unit Activities
Costs of regular meetings (food, supplies, etc.)
Office Supplies, Rent, Utilities, Phone, etc.
$0.00
$0.00
Costs of special activities (do not include amounts paid to other units, BN, Reg, Div, or HQ here)
Total (agrees with page 1)
$0.00
$0.00
Equipment purchases that cost over $500:
List equipment:
List equipment:
List equipment:
Total (agrees with page 1)
$0.00
$0.00
$0.00
$0.00
Other Expenses (only expenses that do not fall into a category above)
Other: (describe)
Other: (describe)
Other: (describe)
$0.00
$0.00
$0.00
Total (agrees with page 1)
$0.00
Income
INCOME
Fundraising or Contributions Income
If restricted by donor for a specific purpose, list purpose:
 Fundraising or Contributions Income

Now Lumped together
 Dues or Registration

Dues or Registration Fees Collected from a
member (YM or Adult) of your Unit
See Page 2 of Financial Report
Interest / Dividend Income
 Amounts received from another unit

Be sure to list unit name and exact dollar
amount from each unit
Amounts RECEIVED from another Unit,
Battalion, Regiment, or Division
 Amounts received from Headquarters

Any money received from HQTRs only
 Money Transferred from another account

Between accounts that belong to your
unit-- i.e. Checking, Savings, or Money
Market
 Other Income




Voided and NSF checks: List what check
was originally written for
Merchandise Income
Refunds—Give detail of what was
originally purchased
Reimbursements
Please list each unit, BN, Reg, Div with the amount
received from each for encampment, annual dues, etc:
Unit Name:
Unit Name:
Unit Name:
Unit Name:
Unit Name:
Amounts Received from Headquarters
Money transferred to this bank account from
another account held by your unit
Other Income (only income that does not fall into a
a category above)
Total Income $
-
Expenses
EXPENSES
Unit Activities
 Unit Activities


Meetings, Food, Supplies, Office
Supplies, Rent, Utilities, Phone,
Special Activities
Do not include amounts paid to
other units or Headquarters
Fundraising Expense
Equipment Purchases that cost over $500
Give Description of Equipment:
 Fundraising Expenses
 Equipment Purchases over $500

List description of Equipment
 Amounts paid to another Unit

Give exact amount and unit name
 Amounts paid to Headquarters
Amounts PAID to another Unit, Battalion,
Regiment, or Division
Please list each unit, BN, Reg, Div with the amount
paid to each for encampment, regular dues, etc:
Unit Name:
Unit Name:
Unit Name:
Unit Name:
 Money transferred within the unit

Between accounts that belong to
your unit-- i.e. Checking, Savings, or
Money Market
 Other Expenses


Any NSF checks received (tell who
they were from and what it was for
Any other expenses that you did not
already list on report—give
description
Unit Name:
Amounts Paid to Headquarters
Money transferred from this bank account to
another account held by your unit
Other Expenses (only expenses that do not fall into a
a category above)
Total Expenses $
-
Errors to Avoid
 Sending wrong month/Skipping a month
 Beginning with the wrong Balance
 This should always be the ending balance from the prior month
 Forgetting to send Bank Statement/or Sending wrong Bank Statement
 Not adding report figures correctly
 Make sure you don’t leave an item off report and then just use total from Bank
Statement
 Please use calculator to make sure everything adds up to bottom total
 Faxing pages upside down
 Not providing any contact information
***Note: We send Headquarters the updated unit Compliance Report on
Friday mornings at 9 a.m. EST.